RSPTA Chair report 2020
The Ridgeway School parent teacher association raises funds to benefit the children throughout the academic year, including book/PE bags, subsidising coach hire for school trips, music lessons (bi annually) year 6 leavers hoodies, school equipment and some larger budget items that the school would not be able to afford within their budget.
We would usually run events throughout the year to raise funds, but this year has been particularly challenging owing to the ongoing situation with Covid-19, and we have sadly been unable to run all our core events, reducing our fundraising capacity dramatically, although I’m sure Mr Webb was glad to escape the stocks this year as we couldn’t hold the annual fun run!
Despite the restrictions we have managed to fund13 laptops for the school with the potential for two more later in the school year which is a great achievement and will directly benefit the pupils at school. These purchases were aided hugely by a private donation to the RSPTA for which we are very grateful.
The one event we did manage to run in February was ‘race night’ and I now feel very thankful that we did as it was great fun and we raised £1250. A special thanks to MID engineering for sponsoring the race night package and to Stowhill Estates for the welcome drinks.
This year there are plans afoot for a Christmas raffle, Christmas cards (made by the children) and a new event which I’m very excited for which will involve tinsel and all things sparkly; we will release details as soon as possible so we can all begin to drum up some festive cheer, I hope that despite the challenging months ahead the school community will get behind us and support us to make the events a success.
Whilst fundraising opportunities have been limited we have been focusing on ways to move forwards with events and fundraising in the new year; I really hope that Boris is right and there are brighter skies ahead – but if not, and there are still restrictions we are armed with plenty of ideas for virtual events – and for this to be a success we need a way to communicate with the school community, advertise events and sell tickets online; so we have introduced the ‘Classlist App’ which we hope will solve all of these issues. It will be a huge benefit to the PTA if as many parents/grandparents/carers sign up as possible.
We have also been focusing on streamlining the 100 Club school lottery as it is by far our most regular source of income, thanks to Bes and Darshana for tackling this – we have increased the numbers sold and have gone ‘cashless’ – there is a way to go with this and there are still numbers available so if you would like one (or more) the details are on the PTA section of the school website.
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All parents, carers and teachers of Children at the Ridgeway School are automatically members of the PTA which is a registered charitable incorporated organisation and which is represented by the committee comprising 12 trustees and many volunteers who give up their time to organise and run fundraising events for the School.
If anyone would like to get more involved we often have spaces available on the committee, as this will be the last year for three of our trustees now is a good time to get involved; we will need a new treasurer going forwards as this sadly will be Johns last year – after having done a sterling job for the past five years.
If you would like to get involved but not join the committee we are always happy to have you on our volunteer list where you can offer as little or as much time/or any skill that you might have available to give.
On a personal note, I would like to thank all members of the committee, including the existing trustees, the four we have welcomed this year and to Beth Hill who has stepped down this year, your dedication Is very much appreciated; our monthly Zoom meetings have been embraced by all despite it sometimes feeling frustrating not to be able to carry on business as usual – so thank you.
Now to elect the new committee!
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The Ridgeway School PTA Annual General Meeting – 11[th] November 2020 Treasurer's Report for year ended 31[st] July 2020
Firstly, let’s state the obvious – the second half of this financial/school year was severely impacted by the Global Coronavirus Pandemic, with cancellation of fundraising events, partly offset by reduced spend in a home-schooling world. So, lots of anomalies when comparing to previous years earning/spending!
We started the year with bank balances of:
| year with bank balances of: | |
|---|---|
| TSB (Current account) | £3248 |
| NatWest (100 Club account) | £4247 |
| plus petty cash in hand of | £100 |
| Total | £7595 |
Income:
The 100 Club income was much higher than 2019 and back up to previous levels, at £3551. So, a big ‘Thank you’ to Bes Chadzynski and Darshana Patel for taking on the management of the lottery and selling extra numbers to new parents. After prize payouts of £950, this results in a profit of £2601 . This figure is a bit flattering as due to the lockdown we lagged behind on the timing of prize giving and so this will be offset in the 2020-21 profit. Rest assured all prizes have now been allocated/paid!
Fundraising and other income started extremely well in the first half and we raised £3912 – after allowing for fundraising expenses of £1206 this results in a profit of £2706 . This is lower than 2019 but remarkable given that we had no Easter Bingo or Summer Fun Run events.
The Race Night run in February was extremely successful yielding a profit of £1230. The Christmas Raffle (profit of £849) was also very successful (big ‘Thanks’ especially to Claire Cousins for tapping loads of local businesses for great prizes).
We also received an extremely generous parent donation of £1500. Another big ‘Thank you’ to this donor. This was specifically allocated to the purchase of laptops for the school. We are a charity and able to claim Gift Aid on this donation. So, a further £375 (= another laptop) will show in 2020-21 accounts.
Expenditure:
After payout of 100 Club prizes (£950), fundraising expenses (£1206) - n.b. reflected in the profit figures above, and miscellaneous other expenses (£111), we were able to pay out a huge sum of £9718 on school activities and equipment. This figure is bolstered by fundraising in previous years building funds for the new climbing frame.
This was distributed as follows:
Climbing Frame £6500 Laptops (= 8 … more to come in 2020-21) £2638
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Coach hire - School Trips £379 Year 6 Hoodies £200
As a result, at the end of the year our accounts show a large decrease (as we finally bought the play equipment) - payments exceeding receipts - of - £3022 .
Closing Bank Balance:
We closed the year with a bank balances of :
TSB (Current account) £2620 NatWest (100 Club account) £1853 plus petty cash in hand of £100 Total £4573
We are in a strong position to start this year’s ongoing support to the school – more laptops and music lessons for years 3/4 (Housemartins) on the Radar. Fundraising will be tight for 2020-21 due to the ongoing virus situation – We will need to look at online fundraising options and be ready to mobilise face-to-face events as soon as possible!
These accounts have been independently scrutinised by Trudi D’Angeli – Thank you.
John Bales
Treasurer
11[th] November 2020
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Ridgeway School PTA
Receipts and Payments Account For the Period Ended 31 July 2020
| Receipts: 100 Club receipts Fundraising events Xmas Raffle Xmas Cards Xmas Fayre Xmas Disco Tea Towels Cinema Eve Race Night Easter Bingo Summer Fun Run Refreshments Other Fundraising Uniforms DVDs Bank interest Donations/sponsorship Payments: 100 Club Prizes Fundraising expenses Expenses - Xmas Cards Expenses - Summer Fun Run Expenses - Xmas Disco Expenses - Xmas Raffle Expenses - Tea Towels Expenses - Easter Bingo Expenses - Race Night Other fundraising expenses Activities Music Lessons Coach hire - school trips Christmas Decorations/Nativity Costumes Refurbishment Other Activities School equipment Year 6 Hoodies Books and bags PTA UK Accountants Miscellaneous payments EXCESS OF RECEIPTS OVER PAYMENTS |
31st July 2020 £ £ 3,550.97 896.10 685.50 63.10 256.80 1,712.80 39.00 34.43 135.00 1,588.89 8,962.59 950.00 501.07 155.00 46.98 19.99 482.55 379.30 9,138.40 200.40 68.00 43.00 11,984.69 -3,022.10 |
31st July 2019 £ £ 2,392.00 892.00 743.00 199.00 63.00 572.50 1,733.31 213.15 34.05 100.80 94.94 7,037.75 1,275.00 550.78 267.95 168.89 111.88 420.00 1,480.00 684.80 100.00 1,488.00 459.32 199.66 65.00 63.95 7,335.23 -297.48 |
|---|---|---|
Ridgeway School PTA
Balance Sheet As at 31 July 2020
| CURRENT ASSETS: TSB current account Nat West current account Cash in hand FINANCED BY: CAPITAL ACCOUNT: Balance brought forward Less excess of payments over receipts |
£ £ 2,620.31 1,853.13 100.00 4,573.44 7,595.54 -3,022.10 4,573.44 31st July 2020 |
31st July 2019 £ £ 3,248.38 4,247.16 100.00 7,595.54 7,893.02 -297.48 7,595.54 |
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