HONEYBOURNE VILLAGE HALL CHARITY NUMBER 1181450 TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31" MARCH 2024 PSG Bowdens Accouiitants. Tdx kiid Busino¢s Advisors HONEYBOURNE VILLAGE HALL Charity Number 1181450 Index Pages Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts 8-12 HONEYBOURNE VILLAGE HALL Charity Number 1181450 Trustees, Annual Report The Trustees have pleasure in presenting their report ar)d the accounts for the year ended 31" March 2024. The 3ccounts have been prepared in accordance with accounting policies Set out in Note I to the accounts, FRS 102, the Statement of Recommended Practice "Accounting and Reporting by Charities" and the Charities Act 2011. The Charitable Incorporated Organisation ICIOI, called Honeybourne Village Hall111814501, was established on r January 2019 with the sa me purpose and objectives as the unincorporated charity called Honeybourne Village Hall15231551. On I, April 2019 all the a55ets, liabilities and funds of this unincorporated charity were transferred to the CIO and all activities ceased within the unincorporated charity- References in these accounts to "the charitrf, refer to either entity, depending on the context. REFERENCE AND ADMINISTRATIVE DETAILS Honeybourne Village Hall is a charsty registered with the Charity Commission. The charity registration number is 1181450. The principal contact i5- Mr Heath lobes Harvest Close Honeybourne Evesham Worcestershire, WRII 7RH The Trustees serving during the year and since the year end are as follows.. M r Heath Jobes (Treasurer) M rs Angela Herbert M r Timothy Wild Mrs Linda Judge Mrs Sylvia Matthews Mr Douglas Rushton (Chairman) The Independent Examiner is.. Mrs Ginette Getting FCA FFA PSG Bowdens LLP Unit 14 Craycombe Farm Evesham Road Fladbury Worcestershire WRIO 2Q5 STRu￿uRE, GOVERANCE AND MANAGEMENT The charity is controlled by its constitution and is a Charitable Incorporated Organisation ICIOI. Trustees are appointed by a resolution passed at a properly convened meeting of the charity tru5tee5. In selecting individuals for appDintment. the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The charity is run by the Trustees, meeting regularly to administer the charity and at least four times a year. HONEYBOURNE VILLAGE HALL Charity Number 1181450 OBJEcfivES AND AcfiviTIES Objertives and aims The objective of the charity is to represent all those with an interest in the local community. and by working in partnership. provide for improvement in the local environs for an ir)volved and valued community. This objective is met by providing an available, 5UStainable, and well-maintained village hall, providing 3 focal point for the village thereby bringing the local community together. Public benefit The Trustees confirm that they have complied with the duty in section 17151 of the 2011 Charities Act to have due regard to guidance issued by the Charity Commission on public benefit when deciding on the charitrfs activities. ACHIEVEMENTS AND PERFORMANCE Over the past 12 months we can once again look back on many successful events including, quiz nights, regular movie nights, free Coronation Afternoon tea for the loc81 over 60's parishioners of the village, a live theatre production, along with a Christmas pantomime and another free lunch event for the over 60's. We continue to host a wide variety of regular classes for all ages of the community, meetings, social activities and our weekly coffee morning, as well as private hirers to the local community continue to increase. All of this activity has two purposes- to fulfil our mission statement of "making the hall the centre of the vi113ge communitv, and to ensure we generate sufficient income to cover our eKpenditure. FINANCIAL REVIEW The activities of the h311 generated income of £44,771. Expenditure Df £46,169 delivered a Net Expenditure position of £1,398 before depreciation charges. FUNDS Restricted funds are tied to a particular purpose, as specified by the donor. The charity has a restricted fund balance of £873,658 as at 31" March 2024 which relates to the net value of the construction of the new hall facilitv. Unrestricted funds comprise those funds that are not subject to specific donor restrictions placed on them. Total unrestricted funds at 31" March 2024 were £88,900. RESERVES POUCY The charity's normal policy is to generate and maintain adequate funds and reserves for the effIC￿nt running of the charity on a day to day b3SIs. The policy of the charity is for hall lettings and fundraising activities to be sufficient to meet the ongoing costs of running the charity. PLANS FOR FUTURE PERIODS Looking to the future, we intend to hold regular events over the year Imovie night. q uiz night and other evenlsl to generate additional income to support the running of the village hall. We intend to promote and encourage the use of the hall for busines5 purposes, by promoting the village hall outside of the local community and attract additional users for the hall during weekd3ys and promoting the hall for private weekend hirers for events such as parties and wedding5. HONEYBOURNE VILLAGE HALL Charity Number 1181450 STATEMENT OF TRUSTEES, RESPONSIBILITIES The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these finarbcial statements, the trustees are required to.. select suitable accounting policies and then a pply them con5iStently,' observe the methods and principles in the Charitie5 SORP,. make judgements and estimates that are reasonable and prudent,. prepare the financial 51atemenls on the going concern basis unless it is inappropriate to presume that the charity will continltre in operation. The trustees are responsible for keeping proper accounting records that disclose with rea50na ble accuracy at any time the financial position of the charity and enable them to ensure that the financial Statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. RISK ASSESSMENT The trustees have assessed the major risks to which the charity is exposed, and are satisfied that Systems are in place to mitigate exposure. DECLARATION The Trustees decla re that they have approved the Trustees, Report. Signed on behalf of Honeybourne Village Hall. Chairman Dated= 26, July2024 HONEYBOURNE VILLAGE HALL Charity Number 1181450 Independent Examiner's Report To the Trustees of Honeybourne Village Hall I report on the accounts of the charity for the year ended 31" March 2024, which are set out on pages 2 to 12. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission vnder Section 14515llbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect". l. accounting records were not kept in respect of the Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Ginette Getting FCA FFA PSG Bowdens LLP Unit 14 Craycombe Farm Evesham Road Fladbury Worcestef5hire WRIO 2QS Dated.. 26" July 2024 HONEYBOURNE VILLAGE HALL Charity Number 1181450 Statement of Financial Activities For the year ended 31" March 2024 Unrestricted Restrlrted Unrestrirted 20Z4 Total Unrestricted 2023 Total Notes Incorne and endowmenls from: Donations and legacies Charitable activities Other trading activitie5 Investments Other Total 1,867 19,381 9,938 987 9,528 11,395 19,381 9,938 1,087 2,970 44,771 17,851 20,799 9,570 167 1,843 50,230 loo 2,970 35,143 9,628 Expenditure on: Raisin8funds Charitable activities Other Total 17,4521 119,6121 114,5181 14,5871 131,6511 114,5181 17,4521 134,1301 14,5871 146,1691 14,792 127,9181 1991 133,7011 Net incomellexpenditure) before depreciation 3,492 14,8901 11,3981 16,529 Depreciation 124,7931 124,7931 124,792 Net incomellexpenditure) 3,492 129,6831 126,1911 18,2631 Total funds brought forward 85,408 903,341 988,749 997,012 Transfers between re5trirted & unrestricted funds Total funds carried forward 88,900 873,658 962,558 988,749 HONEYBOURNE VILLAGE HALL Charity Number 1181450 Balance Sheet st As at 31 March 2024 Notes Unrestricted Restricted Unrestricted 2024 Total Unrestrirted 2023 Total Fixed a55etS Tangi ble assets Current assets Debtors Cash at bank and in hand 875,881 875,881 900,673 89,500 89,500 12,2231 12,2231 87,277 87,277 88,676 88,676 Liabilities Creditors,. amounts falling due within one year 16001 16001 16001 16001 16001 16001 Total net assets 88,900 873,658 962,558 988,749 The funds ofthe charity: Restricted funds Unrestricted funds 873,658 873,658 88,900 903,341 85,408 88,900 88,900 873,658 962,558 988,749 Approved by the Trustees and signed on their behalf by: Dated: 26, July 2024 Timothy Wild - Chairman Dated.. 26" July 2024 Heath Jobes - Treasu rer HONEYBOURNE VILLAGE HALL Charity Number 1181450 Notes to the Accounts 5t For the year ended 31 March 2024 Accounting Policies Basis of preparation The Honeybourne Village Hall meets the definition of a public benefit entity under FRS 102. These accounts have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021, and the Charities Act 2011. The financial statements are prepared on a going concern basis under the historical cost convention, unless otherwise stated in the relevant accounting policy note. The financial statements are presented in sterling, which is the functional currency of the charity. Income Income, including grants receivable and donations, is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable accuracy. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period. The value of volunteer help received is not included in the accounts but is described in the trustees, Annual Report where applicable. iii) Expenditure Expenditu re is recognised on an accruals basis a5 a liability is incurred. Irrecoverable VAT is included as part of the expenditure to which it relates. Expenditure is classified under headings that aggregate all similar costs and which can then be related to costs of raising funds or charitable activitie5. Costs of management, administration and 8overnance are allocated to charitable activities. Governance costs are those associated with constitutional and statLttory req uirements. iv) Fixed assets Tangible a55et5 are initially recorded at Cost, and subsequently stated at cost loss any accumulated depreciation and impairment losses. Depreciation is calculated so a5 to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows.. Fixtures, Fittings & Equipment 3 years- 15 years, straight line Build i ngs 25 years- 75 years, straight line Depreciation is charged on completion of a construction projert. Funds Where there is a restriction imposed by the donor on the purpose to which a fund can be used, the fund 15 classified as a Restricted Fund. Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees. The charity has no endowment funds. HONEYBOURNE VILLAGE HALL Charity Number 1181450 Notes to the Accounts (continued) For the year ended 31" March 2024 vi} Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 '0ther Financial Instrument Issues, of FR5 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the company becomes party to the contractual provisions of the instrument. Financial a55ets and liabilities are offset, with the net amounts presented in the financial Statements, when there is a legally enforceable right to set off the recogni5ed amounts and there is an intention to settle on a net ba515 or to realise the asset and settle the liability simultaneously. 8osicfinonciol ossets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are svbseqvently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discou nted at 3 market rate of interest. Financial assets classified as receivable within one year are not amortised. Classification offinancial liabilities Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after dedurting all of its liabilities. Bu5icfinonci(Jl liabilitie5 Basic financial liabilities, including creditors, bank loans, loans from group companies and preference shares that are classified as debt, are initially recognised at transaction price unless the arr2 ngement constitutes a financing tran5attion, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amorti5ed. Debt instruments are subsequently carried at amort15ed c05t, Using the effective rate of interest method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from supplier5. Amounts payable are classified a5 current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade cred itors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest rnethod. HONEYBOURNE VILLAGE HALL Charity Number 1181450 Notes to the Accounts {continued) For the year ended 31. March 2024 Analysis of Income Unrestricted Re5trirted Total Total 2024 2023 Donations and legacies Big Lottery Fund other Other grants Personal donations 9,528 9,528 1,539 328 12,942 4.300 609 1,539 328 Charitable attlvltles 19,381 19,381 20.799 Other tradlng activltles fundraising & cornmunity events Investments 9.938 9,938 9,570 interest 987 IOD 1,087 167 Other Income from EV charge point Income from solar panels 1,974 996 1,974 996 1,112 731 Total income 35.143 9,628 44,771 50.230 Analysis of Expenditure Unrestricted Restrlcled Total Total 2023 2024 Raising funds fundraising events 7.452 7,452 7,452 7,452 4,792 4.792 Charitable adivftles Provision of villa property maintenance and repairs insurance cleaninE 4,525 947 4.525 947 2,092 1,028 2,631 6.209 3.112 6.648 3,112 6,648 wages & pensions management and administration 14.518 14,S18 4,380 34,130 12,736 3,222 27,918 4,380 19.612 14,518 Other professional fees depreciation 4.587 4,587 24.793 29.380 991 24,793 24,793 24,793 25,784 4,587 Total exptnditure 31,651 39.311 70,96Z 58,493 io HONEYBOURNE VILLAGE HALL Charity Number 1181450 Notes to the Accounts {continued) For the year ended 31" March 2024 Flxed Assets Freehold Property Land & Under Buildings Construction Flxtures, Fixtures, Fittings & Fittings & Equipment Equipment Total Cost At l April 2023 Additions Category transfers At 31st March 2024 875,284 97,001 1,741 974,026 875,284 97,001 1,741 974,026 Depreciation At l April 2023 Charge for the year At 31st March 2024 44,140 14,943 59,083 27,472 9.849 37,321 1,741 73,353 24,793 98,146 1,741 Net Book Value At 31st March 2024 816,201 59,680 875,880 At 31st March 2023 831,144 69,529 900,673 Cash at bank and in hand Unrestricted Restricted 2024 Total 2023 Total Cash at bank and in hand General current account Skipton building society account New Hall account Internal re-allocation of funds 16,666 16,666 28,678 29,765 30,133 30,751 39,761 70,512 41,984 89,400 loo 141,9841 12,2231 87,178 loo 88,576 loo Petty cash 89.500 12,2231 87,278 88,676 Creditors: amount5 falling due within one year Unrestricted Restrirted 2024 Total 2023 Total Creditors and accrvals 6CK) 600 600 li HONEYBOURNE VILLAGE HALL Charity Number 1181450 Notes to the Accounts (continued) st For the year ended 31 March 2024 Trustees remuneration, benefits and expenses No trustees received any remuneration or other benefits or expenses for the year ended 31, March 2024 or the year ended 31" March 2023. Related party transactions There were no related party transactions in the year. Control The charity is under the control of its trustees. 12