## **Polymnia** **CIO 1181422** **Trustees’ Report** **1 February 2024 – 31 January 2025** ## **Trustees’ Report** The Trustees present the Trustees’ Report and Financial Statements for the period from 1 February 2024 to 31 January 2025. The accounts have been prepared in accordance with the accounting policies and comply with the charity's constitution and applicable law. ## **Administration details** The principal address of the charity is currently 43 Monellan Crescent, Caldecotte, Milton Keynes, MK7 8NA. ## **The Trustees** Paul North (Chair) Gina Johnson Sophia Farrell-Reed (Treasurer) Brian Coulstock Chris Crispus Jones Kate Atalay Perry Williams ## **The management committee** The Trustees together with Jessica Norton (Musical Director). ## **Accounts Examiner** David Johnson ## **Structure, governance, and management** Polymnia was registered as a Charitable Incorporated Organisation (CIO) on 4 January 2019 and is governed by a constitution adopted on 20 January 2019. Trustees are elected or reelected at each Annual General Meeting and are eligible for re-election. At every annual general meeting of the members of the CIO, one-third of the charity trustees must retire from office. ## **Objectives** The objectives of Polymnia are to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. ## **Activities** Polymnia is a mixed chamber choir, rehearsing and performing mostly in Milton Keynes and the surrounding area. The choir enjoys considerable critical acclaim and typically performs several concerts a year. The choir of about 22 singers performs a wide-ranging repertoire. The requirements for prospective new members are good sight-reading skills, sufficient confidence to hold a line with only a small number of singers, and the opportunity to work on the music at home. There is an informal audition for all new members, and voice reviews may be conducted from time to time for the whole choir. Periodic rehearsals take place on occasional Friday evenings, usually at the Bow Brickhill Community Hall. The success of Polymnia is underpinned by a committed membership with a range of musical expertise, a professional Musical Director and the support of family and friends. The choir is accordingly able to undertake exciting and ambitious choral programmes. ## **Membership** At the beginning of the year the membership of the choir was 23 singers and at the end of the year it was 23 singers. ## **Musical Director** Jessica Norton was appointed Musical Director in October 2021 and remains in post. ## **Achievements and Performances** For our first performance of the year we had the pleasure and privilege of singing at Jessica Norton’s wedding on 6 April in Huntingdon, including a piece of her own composition. Congratulations to her and her husband Callum. Our first concert of the year, “Nature Awakens” was performed at St Mary and St Giles, Stony Stratford on 13 April. Taking the “Sunrise Mass” by Gjeilo as the foundation, Jessica programmed another varied spread of music from Thomas Morley’s madrigals to Sting’s “Fields of Gold”. We were accompanied on the piano by Alex Aitken. Following our successful visit in 2016, we returned to Mantua in Italy for a short tour from 31 May to 2 June . To help maintain a balanced choir we drafted in 6 singers from other choirs, and were delighted to be joined again by Anna Le Hair. We had hoped to perform in the same festival as previously, but for bureaucratic reasons this was not possible. Our professional tour operators organised 2 concerts, one in the cathedral in Asola (where we were hosted by a local choir) and one in the church of the beautiful walled town of Sabbioneta. We performed the same programme for each concert, mostly sacred music from a range of eras; composers included Tallis, Taverner, Paulus, and Gjeilo. “Love’s Journeys” was the title of our summer concert on 6 July, again in St Mary and St Giles, Stony Stratford. This time we were accompanied by Craig Greene. Again, Jessica found a wide range of musical styles to bring under this umbrella title, starting with the Ave Maria by Josquin de Prez and finishing with Carly Simon’s Let the River Run in which Jess played the bongos! In between, amongst others, there were pieces from Monteverdi, Stroope and Gjeilo as well as a Bulgarian folk song for the Sopranos/Altos and the traditional Welsh Calon Lan for the Tenors/Basses. Choir weddings are like buses it seems! On 7 September we joined the choir of St Peter and St Paul’s Olney for another wedding, this time for our soprano Francesca Vernon. Congratulations to Fran and her husband Hugh. We returned to St Barnabas, Linslade on 9 November, for one of our most ambitious concerts to date, Brahms’ “Ein Deutsches Requiem”. Craig Greene accompanied us on the piano doing an amazing job of replacing an orchestra, or 4 hands on a piano which is the other usual arrangement. In keeping with the Remembrance theme we started with Elgar’s “With proud thanksgiving”, his setting of the poem “For the fallen”. After a rest while Jess and Craig performed some Mahler, we sang the Requiem with choir members Kylie Turney, Richard Ball and Malcolm Chalmers singing the solo parts. On 30 November a small group of us went carol singing in John Lewis in the Milton Keynes store. We were well looked after by a staff member and collected donations for the Unity MK homeless shelter. This was certainly the best option we have had for this activity, so we hope to return to John Lewis again. For our Christmas concert, “Angelsong”, on 1 December, Jessica programmed something a little different, with reflective music for Advent in a candlelit St George’s, Wolverton. This comprised a variety of pieces for the whole choir, part-choir, solos, duets, quartets - the choreography was challenging! The concert ran in a single movement with Jonathan Kingston playing some wonderful improvisations on the piano that accompanied each new formation of performers in the key and style of the next piece. During the year we launched a new website; the choir is very grateful to Perry Williams for all his hard work on this. ## **Public benefit** The Trustees have paid due regard to the Charity Commission’s guidance in deciding on the activities which the choir undertakes. Activities for the public benefit have been demonstrated by: - the provision of detailed programme notes for each concert and / or an explanation of the works during the concert by the conductor - discounted subscriptions for students and those needing financial help - tickets at reduced prices or free for children and students - providing training opportunities for local musicians - maintenance of a website ## **Financial review** The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the choir. Finances are discussed at all meetings. This enables the Trustees to ascertain the financial position of the choir and to ensure that the accounts comply with the Charities legislation. The Trustees are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. The choir finances itself by membership contributions, payable on an annual basis and agreed at an annual general meeting, and concert proceeds from sales of tickets and programmes. Other sources of income usually include: - gift aid from donations and from members' contributions - sales of online recordings - revenue from weddings The choir’s direct income funds the full cost of running the choir and contributes towards covering the net cost of concerts in the event of a loss. Income for the period from 1 February 2024 to 31 January 2025 totalled £23,661. Expenditure amounted to £23,204. Profit for the year was £457. On 31 January 2025, Polymnia had a cash balance of £3,469 held in the MetroBank Polymnia account and £80 in petty cash. ## **Reserves policy** Reserves are held to help fund major concerts and to acquire and maintain assets. ## **Risk management** The Trustees have a responsibility to identify, assess and manage risks. They keep abreast of legislation which may affect charities through the Charities Commission website and through the ‘Making Music’ organisation to which the choir is affiliated. They ensure that the choir complies with copyright and performing rights law. The choir’s insurance is arranged through ‘Making Music’. ## **Policies** The choir has policies regarding Safeguarding and Data Protection. Policies are reviewed annually and current policies may be viewed on the choir’s website www.polymnia.org.uk. ## **Future Plans** Since the choir’s inception it has typically presented concerts in April, July and November, along with a Christmas offering in most years. These dates roughly correspond to “end of term”. It has been a constant challenge to find dates that don’t clash with concerts by other local musical groups (who typically perform in the same end of term pattern) and have availability in our preferred venues. Starting in the autumn of 2025 the choir will move to a new schedule, with our main three concerts taking place a week before half term. For the autumn this will be 18 October, followed by 7 February and 16 May in 2026. It is hoped that this change will help to fill a fallow period for live music mid-term. Where possible concerts will start at 4pm, which has proved very popular with the choir’s audience. To avoid a long gap until the next concert after April, Jessica Norton has programmed a June concert of our favourites from previous repertoire. The 2025 schedule includes: 5 April: The Lark Ascending at St Mary and St Giles, Stony Stratford with Fenella Humphreys (violin) and 3 other string players from Perpetuo. 14 June: Polymnia Gold, _A cappella_ concert of favourites at St George’s, Wolverton 18 October: Autumn concert at St Mary and St Giles, Stony Stratford, with Craig Greene 7 December: Christmas concert in St George’s Wolverton, with Jonathan Kingston ## **Approved by the Trustees on 27 March 2025** Commercial in Confidence# **Charity number: 1181422** ## **POLYMNIA FINANCIAL STATEMENTS - 2024/25 Financial Year** ## **Statement of Financial Activities** |Notes
**Income**
2
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other receipts
**Expenditure**
6
Raising funds
7
Charitable activities
8
Other
**Surplus / (Deficit)**
General fund b/fwd
**General fund c/fwd**|2024 / 25
6,449
4,718
0
12,494
23,661
90
10,712
12,402
23,204
**457**
2,266
**2,723**|2023 / 24
£
4,698
8,006
15
5,312
18,031
0
13,147
4,462
17,610
**421**
1,845
**2,266**| |---|---|---| The notes on the attached pages form part of these accounts 2 Commercial in Confidence # ## **POLYMNIA FINANCIAL STATEMENTS - 2024/25 Financial Year** ## **Charity number: 1181422** ## **BALANCE SHEET** |Notes
**Current Assets**
Bank
Cash in hand
9
Debtors and prepayments
**Current Liabilities**
10
Creditors and Accruals
**Net Assets**
Represented by:
**Unrestricted Funds**
General Fund|as at 31
January
2024
3,469
80
316
3,865
1,142
**2,723**
**2,723**|as at 31
January
2024
£
2,053
80
288
2,421
155
**2,266**
**2,266**| |---|---|---| The notes on the attached pages form part of these accounts **Paul North - Chair** **Sophia Farrell-Reed** Date: 27 March 2025 Date: 27 March 2025 For and on behalf of the Board 1 Commercial in Confidence# **POLYMNIA FINANCIAL STATEMENTS - 2024/25 Financial Year** **Charity number: 1181422** ## **Notes to the Accounts** ## 1 **Accounting Policy** These accounts have been prepared in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities (FRS 102, second edition) |INCOME
2
**Donations and legacies**
Member subscriptions
Other donations and legacies
Gift aid recovered
3
**Charitable activities**
Ticket and Programme Sales
4
**Other trading activities**
Rehearsal refreshments
5
**Other receipts**
Members purchases:music
Members purchases: tour facilities - Edinburgh
Members purchases: tour facilities - Mantua
Members Purchases: Other Social Activities
EXPENDITURE
6
**Raising funds**
Publicity
7
**Charitable activities**
Rehearsal and concert expenses
Fees
Venue hire
Programmes and other
Alina concert loss sharing payment
Administration costs
}
Corporate subscriptions
}
8
**Other**
Purchases on behalf of members: tour facilities
Purchases on behalf of members: music & clothing
Purchases on behalf of members: Other
BALANCE SHEET
9
**Debtors and Prepayments**
Rehearsal venue
Subscriptions due
Music purchase due
10
**Creditors and Accruals**
PRS fees due
Balance of loss on Xmas to Alina
Accruals|2024 / 25
3,705
1,489
1,255
6,449
4,718
4,718
0
852
0
11,535
107
12,494
90
7,440
2,126
466
0
230
450
10,712
11,513
802
87
12,402
238
15
63
316
115
0
1,027
1,142|2023 / 24
£
3,658
838
202
4,698
8,006
8,006
15
1,037
1,275
3,000
5,312
0
8,881
2,976
700
40
550
13,147
3,000
1,462
4,462
288
288
115
40
155| |---|---|---| 3