**Rotary in St Albans and District Swimathon** Registered No. 1181414 (England and Wales) # **Report and accounts for the year ended 31 December 2022** ## **Trustees** Claudio Duran Nitesh Joshi (appointed 6 March 2023) Andrew Barrington Lovett (appointed 6 March 2023) Roger Talbot ## **Governing document** The charity is governed by a trust deed dated 4[th] January 2019, with the aims of advancing such charitable purposes (according to the laws of England and Wales) as the trustees see fit from time to time for the public benefit by making grants to Charities, other organisations, and persons anywhere in the world ## **Management of the charity** Trustees are appointed by the participating Rotary Clubs in the St Albans and District area. Each Club may appoint up to two trustees. Their main task is to arrange an annual fundraising event for swimmers who will raise sponsorship monies for one local charity. Planning for, and execution of, the event is delegated to a management committee. Each participating Rotary Club nominates a local good cause and the ultimate choice of one charity is selected by the management committee before ratification by the trustees. ## **Bankers** Metro Bank Until November 2023 77 St Peters Street St Albans AL1 3ED ## **Correspondence address** 8 Broomfield Park Street St Albans AL2 2HY 1 ## **Rotary in St Albans and District Swimathon** ## **Trustees’ Annual Report 2022** ## **Activities** The fourth St. Albans and District Rotary Swimathon took place on October 22[nd] , 2022.The venue was Westminster Lodge Recreation Centre. This location is managed by Everyone Active. Participants on the day achieved tremendous results in raising much needed funds for the charity Youth Talk. The participants included members of the Salmon Club, St. Albans Swimming Club for disabled people of all ages. Running costs are very modest and covered by specific donations. However, we wish to acknowledge the enormous contribution from Everyone Active in provision of the swimming pool and staff free of charge. ## **Financial Review** The accounts for the year ended 31 December 2022 are shown later in this report. Donations totalling £1,051 were donated to Youth Talk by some swimmers of the Swimathon. These donations were made directly to Youth Talk. Consequently, they have not been included in these accounts. ## **Report on Public benefit** In choosing the beneficiary of the 2022 event, Youth Talk, the Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission. ## **Reserves Policy** Where funds are raised for a specific project, we aim to distribute the funds as soon as is practical. The Charity has a policy of holding only modest reserves, to pay for deposits and other costs for the following year’s event. Neither the trustees, nor the Independent Examiner, received any remuneration in respect of their roles. ## **Rotary in St Albans and District Swimathon** ## **Statement of responsibilities of Trustees and Officers** The charity trustees are responsible for preparing an annual report and financial statements in accordance with the applicable law and UK Generally Accepted Accounting Practice. They must prepare financial statements which give a true and fair view of the state of affairs of the charity and of the incoming resources and the application of those resources for that year. In preparing the financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently - observe the methods and principles in the Charities SORP - make judgements and estimates that are reasonable and prudent - prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their behalf by: Andrew Lovett Claudio Duran On 10[th] March 2024 3 ## **Independent Examiner's report to the trustees of the Rotary in St Albans and District Swimathon** I report on the accounts of the charity for the year ended 31 December 2022. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts provide a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 4 CHARITY COMM15510 FOR ENGLAND AND WALE 'otclPy' in StAlban5 Distrf£t SwiTnc7thoY Receipts and payments accounts CC16a For tho p&riod from Section A Receipts and payments Unrestricted funds ¢0 n*Af•6t Restricted funds Endowrnent funds Total fund5 Lastyear thE nEllreJt£ tothv near?￿ E tvthe neryre4t£ t(TrthE nEllreJt£ A1 Rèc&1 S[￿S￿r$hI￿ GItt￿d 4,431 Don￿10￿ fDrAdmin c05tS 37 Grants 290 Sub total(Gross income for ARJ 2.430 4.814 A2 Assei and inves￿ent sales, Is&& table). Sub total A3Pa ments Donath)￿ for Charity SuThJry B8Dk cnarge r*futhJ W9bsrte Q13 37 1201 2TO 270 Sub total 270 1,300 A4 As$tt ttnd Inv8stment purchases, Isee table) Sub total 270 681 4,JOO Net ofrecelptFJ(payments) A5 Tiansfers between funds A6 cash fund5 last year end Cash funds thls yearend 230 1,249 1A79 514 460 516 976 690 1,765 2N55 976 Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds toneaiestE Restrieted funds tO￿are$¢£ Endowment funds to Th￿r*S1£ B1 Cash funds BankAccDunl 6¥0 1,765 rotai cash funds 1.765 {ag￿&b￿n(￿swth￿eEe1Ptsa￿ pJymen attowsi) Unrestricted funds tsn•ar•stÉ Restricted funds to Mar•st£ Endowment fundy to rhKr•st£ Details B2 Other monotary assets Fwdtowhi¢h asset Det&lls Cost Iwonall ¢urrentval B3 Investment assèts FunatOWhl¢h asset curnentyai D8tall$ cosi ioptyonaii B4 As$¢is retained for lh• charlty's own use FundtOVihi¢h i￿N11tyrèiat•s Details ioptitsnaii B5 Llabllllle$ S￿￿ed bY[￿e Irusl8esQll b8haMof￿l th8 Irltsiees D81e of approval SvJnature Pnnl Name |**Rotary in St Albans and District Swimathon**|**Rotary in St Albans and District Swimathon**|**1181414**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |**For the period**
**from**
01/01/2022|**To**|31/12/2022|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**
**1,930**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,930**
**-**
**-**
**-**
**1,930**
**681**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**681**
**-**
**-**
**-**
**681**
**1,249**
**-**
**516**
**1,765**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,930**
**-**
**-**
**500**
**-**
**-**
**-**
**-**
**2,430**
**-**
**-**
**-**
**2,430**
**681**
**-**
**-**
**270**
**-**
**-**
**-**
**-**
**-**
**951**
**-**
**-**
**-**
**951**
**1,479**|**Total funds**
**to the nearest £**
**1,930**
**-**
**-**
**500**
**-**
**-**
**-**
**-**
**2,430**
**-**
**-**
**-**
**2,430**
**681**
**-**
**-**
**270**
**-**
**-**
**-**
**-**
**-**
**951**
**-**
**-**
**-**
**951**
**1,479**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---| |Sponsorship|-||**1,930**||||**4,431**| |Gift Aid|-||**-**||||**96**| |Donation for Admin costs|-||**-**||||**37**| |Grants|**500**||**-**||||**250**| ||-||**-**||||**-**| ||**-**||**-**||||**-**| ||**-**||**-**||||**-**| ||**-**||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**500**||**1,930**||||**4,814**| ||**-**
**-**
**-**
**500**
**-**
**-**
**-**
**270**
**-**
**-**
**-**
**-**
**-**
**270**
**-**
**-**
**-**
**270**
**230**
**-**
**460**
**690**||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**4,814**| ||||||||| |Donations for Charity|**-**||||||**4,013**| |Sundry|**-**||||||**37**| |Bank Charge refunded|**-**||||||**( 20)**| |Website|**270**||||||**270**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**270**||||||**4,300**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**4,300**| ||||||||| ||**230**||**1,249**|**-**|**1,479**||**514**| ||**-**||**-**|**-**|**-**||**-**| ||**460**||**516**|**-**|**976**||**463**| ||**690**||**1,765**|**-**|**2,455**||**976**| CCXX R1 accounts (SS) 29/02/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
Bank Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**690**
**1,765**
**-**
**-**
**-**
**-**
**690**
**1,765**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 29/02/2024 2