## **Rotary in St Albans and District Swimathon**
Registered No. 1181414 (England and Wales)
## **Report and accounts for the year ended 31 December 2021**
**Trustees** Roger Talbot Jo Wharton Bill Barr Claudio Duran (appointed 7 January 2021) Jenny Muir (appointed 7 January 2021) Nick Emsley (resigned 26 October 2021)
## **Governing document**
The charity is governed by a trust deed dated 4[th] January 2019, with the aims of advancing such charitable purposes (according to the laws of England and Wales) as the trustees see fit from time to time for the public benefit by making grants to Charities, other organisations, and persons anywhere in the world
## **Management of the charity**
Trustees are appointed by the participating Rotary Clubs in the St Albans and District area. Each Club may appoint up to two trustees. Their main task is to arrange an annual fundraising event for swimmers who will raise sponsorship monies for one local charity. Planning for, and execution of, the event is delegated to a management committee. Each participating Rotary Club nominates a local good cause and the ultimate choice of one charity is selected by the management committee before ratification by the trustees.
## **Bankers**
Metro Bank 77 St Peters Street St Albans AL1 3ED
## **Independent Examiner**
J R Thornton 2 Tuffnells Way Harpenden AL5 3HH
## **Correspondence address**
8 Broomfield Park Street St Albans AL2 2HY
1
## **Rotary in St Albans and District Swimathon**
**Trustees’ Annual Report 2021**
## **Activities**
The third St. Albans and District Rotary Swimathon took place on October 23[rd] , 2021.The venue was Westminster Lodge Recreation Centre. This location is managed by Everyone Active. Despite the Covid 19 restrictions, which have had the effect of reducing the anticipated numbers of swimmers, participants on the day achieved tremendous results in raising muchneeded funds for the local women’s’ refuge. The participants included members of the Salmon Club, St. Albans Swimming Club for disabled people of all ages. Running costs are very modest and covered by specific donations. However, we wish to acknowledge the enormous contribution from Everyone Active in provision of the swimming pool and staff free of charge.
## **Financial Review**
The accounts for the year ended 31 December 2021 are shown later in this report.
## **Report on Public benefit**
In choosing the beneficiary of the 2021 event, the St Albans and Hertsmere Womens’ Refuge, the Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission.
## **Reserves Policy**
Where funds are raised for a specific project, we aim to distribute the finds as soon as is practical. The Charity has a policy of holding only modest reserves, to pay for deposits and other costs for the following year’s event.
Neither the trustees, nor the Independent Examiner, received any remuneration in respect of their roles.
2
## **Rotary in St Albans and District Swimathon**
## **Statement of responsibilities of Trustees and Officers**
The charity trustees are responsible for preparing an annual report and financial statements in accordance with the applicable law and UK Generally Accepted Accounting Practice. They must prepare financial statements which give a true and fair view of the state of affairs of the charity and of the incoming resources and the application of those resources for that year.
In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently
- observe the methods and principles in the Charities SORP
- make judgements and estimates that are reasonable and prudent
- prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
Jennifer Muir
William Barr
On 27[th] August 2022
3
## **Independent Examiner's report to the trustees of the Rotary in St Albans and District Swimathon**
I report on the accounts of the charity for the year ended 31 December 2021.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts provide a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
John Thornton
Date: 27/8/2022
4
|**Rotary in St Albans and District Swimathon**||**1181414**|
|---|---|---|
|**Receipts andpayments accounts**|||
## **CC16a**
**For the period 01/01/2021 31/12/2021 To from**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**37**
**250**
**-**
**-**
**-**
**-**
**287**
**-**
**-**
**-**
**287**
**-**
**37**
**( 20)**
**270**
**-**
**-**
**-**
**-**
**-**
**287**
**-**
**-**
**-**
**287**
**-**
**-**
**460**
**460**|**Restricted**
**funds**
**to the nearest £**
**4,431**
**96**
**-**
**-**
**-**
**-**
**-**
**-**
**4,527**
**-**
**-**
**-**
**4,527**
**4,013**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,013**
**-**
**-**
**-**
**4,013**
**514**
**-**
**2**
**516**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,431**
**96**
**37**
**250**
**-**
**-**
**-**
**-**
**4,814**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Sponsorship|**-**|||||**7,446**|
|Gift Aid|**-**|||||**-**|
|Donation for Admin costs|**37**|||||**436**|
|Grants|**250**|||||**550**|
|RotaryContribution|**-**|||||**1,000**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**287**|||||**9,432**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||**4,814**||**9,432**|
|||||**4,013**
**37**
**( 20)**
**270**
**-**
**-**
**-**
**-**
**-**
**4,300**
**-**
**-**
**-**
**4,300**
**514**|||
|Donations for Charity|**-**|||||**7,500**|
|Sundry|**37**|||||**196**|
|Bank Charge refunded|**( 20)**|||||**20**|
|Website|**270**|||||**1,194**|
|Virgin Moneyset upcharge|**-**|||||**180**|
||**-**||||||
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**287**|||||**9,090**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**9,090**|
||||||||
||**-**|**514**||**514**||**342**|
||**-**|**-**||**-**||**-**|
||**460**|**2**||**463**||**121**|
||**460**|**516**||**976**||**463**|
05/09/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Bank Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
~~2~~|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|
|||**460**||**516**||**-**|
|||**-**||**-**||**-**|
|||**-**||**-**||**-**|
|||**460**||**516**||**-**|
|||||||**Endowment**
**funds**
**to nearest £**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Current value**
**(optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Current value**
**(optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**When due**
**(optional)**|
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
|||||||Date of
approval|
|||||||27/08/2022|
|||||||27/08/2022
|
|||||||~~05/09/2022~~|