## **Lucy - Report - Trustees Meeting - Wednesday 2nd August** 

## **Income** 

## _**Last Trustees meeting - Now (Usage since last meeting)**_ 

_10th May - 3rd August_ 

|_10th May - 3rd August_||||
|---|---|---|---|
|**MAY**||||
|Bryony Cooper|12-May-2023|14-May-2023|Wedding|
|National Trust|17-May-2023|17-May-2023|Herdwick Suite - Meeting|
|Keswick Mountain<br>Festival|19-May-2023|21-May-2023|Race Checkpoint|
|Borrowdale Parish<br>Council|24-May-2023|24-May-2023|Herdwick Suite - Meeting|
|**JUNE**||||
|Harmony Associates|3-Jun-2023|4-Jun-2023|Singing Group|
|Mountain Sense|4-Jun-2023|4-Jun-2023|Herdwick Suite|
|The Farmer Network|15-Jun-2023|15-Jun-2023|Herdwick Suite - Meeting|
|Borrowdale School|21-Jun-2023|21-Jun-2023|Community Room|
|Fix the Fells|24-Jun-2023|24-Jun-2023|Downstairs|
|Herdwick Sheep<br>Breeders Association|25-Jun-2023|25-Jun-2023|Downstairs|
|Lake District Mobility|29-Jun-2023|29-Jun-2023|Herdwick Suite|
|Shepherds Meet|29-Jun-2023|29-Jun-2023|Herdwick Suite|
|**JULY**||||
|Shona & Michael Garrard|2-Jul-2023|2-Jul-2023|Downstairs - Party|
|Newport Girls High<br>School|14-Jul-2023|16-Jul-2023|Herdwick Suite - Study<br>Room|
|Diane - Yoga|17-Jul-2023|17-Jul-2023|Downstairs|
|Mountain Sense|23-Jul-2023|23-Jul-2023|Herdwick Suite|
|Diane - Yoga|24-Jul-2023|24-Jul-2023|Downstairs|
|Borrowdale Parish<br>Council|26-Jul-2023|26-Jul-2023|Herdwick Suite|
|Diane - Yoga|31-Jul-2023|31-Jul-2023|Downstairs|
|**AUGUST**||||
|Herdwick Sheep<br>Breeders Assocation|1-Aug-2023|1-Aug-2023|Herdwick Suite|





## _**Last Trustees meeting - Now (Bar Use)**_ 

12th May - Wedding 

## _**Bookings since last meeting**_ 

|**_Bookings since last meeting_**|||||
|---|---|---|---|---|
|Lake District Mountain Rescue Search<br>Dogs|21-Apr-2023|23-Apr-2023|Whole Hall|£450|
|The Farmer Network|15-Jun-2023|15-Jun-2023|Herdwick<br>Suite|£40|
|Lake District Mobility|29-Jun-2023|29-Jun-2023|Herdwick<br>Suite|£75|
|Shepherds Meet|29-Jun-2023|29-Jun-2023|Herdwick<br>Suite|£18|
|Diane - Yoga|17-Jul-2023|17-Jul-2023|Downstairs|£25|
|Diane - Yoga|24-Jul-2023|24-Jul-2023|Downstairs|£25|
|Diane - Yoga|31-Jul-2023|31-Jul-2023|Downstairs|£25|
|Herdwick SheepBreeders Assocation|1-Aug-2023|1-Aug-2023|Herdwick<br>Suite|£25|
|Borrowdale Shepherd's Meet|23-Aug-2023|23-Aug-2023|Herdwick<br>Suite|£18|
|Borrowdale Story - Keswick School Arts|21-Sep-2023|21-Sep-2023|Downstairs|/|
|Borrowdale Shepherds Meet|21-Oct-2023|22-Oct-2023|Downstairs|£150|
|Bristol Expedition Society|1-Dec-2023|3-Dec-2023|Whole Hall|£300|
|Orla & Andy|26-Apr-2024|28-Apr-2024|Wedding|£2,500|
|Harmony Associates|4-May-2024|5-May-2024|Downstairs|£250|
|Sam NZ - Wedding|7-Jun-2024|9-Jun-2024|Wedding|£2,500|
|Ed & Sasha - Wedding|21-Jun-2024|23-Jun-2024|Wedding|£2,500|
|Claudia & Darren Wedding|23-Jul-2024|25-Jul-2024|Wedding|£1,250|
|Harmony Associates|10-Aug-2024|11-Aug-2024|Downstairs|£250|
|||||**£10,401**|



- There has been a big increase in the amount of wedding enquiries/bookings in the last couple of months. 

- Bookings value for 2024 is already £15,400 compared to this years £9,200. 

- Have had repeat bookings from hirers - Harmony Associates have rebooked for two dates next year after using the hall for the first time this year for one event. 



## _**Future use**_ 

## **3rd August - 3rd November** 

|**August**||||
|---|---|---|---|
|Herdwick Sheep Breeders<br>Assocation|1-Aug-2023|1-Aug-2023|Herdwick Suite - Meeting|
|Mountain Sense|13-Aug-2023|13-Aug-2023|Herdwick Suite|
|David & Marilyn Woodthorpe|19-Aug-2023|19-Aug-2023|Whole Hallwith Bar|
|Borrowdale Shepherd's Meet|23-Aug-2023|23-Aug-2023|Herdwick Suite|
|Adrian|26-Aug-2023|26-Aug-2023|Whole Hallwith Bar|
|**September**||||
|Dean & Emma - Wedding|1-Sep-2023|3-Sep-2023|Weddingwith Bar|
|Borrowdale Story - Keswick<br>School Arts|21-Sep-2023|21-Sep-2023|Downstairs|
|Borrowdale Parish Council|27-Sep-2023|27-Sep-2023|Herdwick Suite|
|13 Valleys Ultra|30-Sep-2023|30-Sep-2023|Whole Hall - Race Checkpoint|
|**October**||||
|Mountain Sense|1-Oct-2023|1-Oct-2023|Herdwick Suite|
|Tom - Harvey Party|1-Oct-2023|1-Oct-2023|Downstairs|
|Borrowdale Shepherds Meet|21-Oct-2023|22-Oct-2023|Downstairs|



## **Other Notes** 

- I feel like we really need something set in stone with Jonny regarding the field. Every viewing asks about it an I do not feel we have a set answer. We need to establish is Jonny is happy for us to ask each time and also establish the best way for us to do this - i.e. via email? I fear that if we don’t sort this out then people may be put off booking due to lack of outdoor space. 

- Hall is in need of a freshen up. Is it possible to have a repaint this winter? 

- Can we order more crockery & cutlery so that we have enough for 100 settings. This covers our wedding numbers. 



Borrowdale Institute,;
Reg Ch￿lty no 1181396
23-Jun-23
Receipts and Payments Account for the year ended 31st March 2023
ear ended 31st March
r ended 31st March
2023
2023
Restoration
Fund
{r8stsid8d)
Restoration
Fund
(rostn£*6dJ
Tradlng
Trading
Reeeipts
Grants
Furnl ra¢e Ety¥*. ,
36.87
36.87
OL¥￿t￿n5
GIft￿d
1.982.75
31K)
398.10
1.982.75
300
398.10
Crthvdfunthg
Amazon
l i Promotions
Licentes
32.02
32.02
2(KJ Club
3,984.04 ..
4,803.86
1.669.4S
3,085.73
12,326.07
17,509.55
4,285.97
8.497.53
Events
17.55
Oeanin9
4.803.8611
1,669.48
3.085.73
12,326.07
L*r park
Interest
7.237.
7237
11
17,509.55
4.285.97
Bar
11.&%.31
I1.￿.31
2722.45
11.651.lJ)
other
Bw
8.497.53
Hire
11,￿1.00
total
58.879.95 j
{25,189.36)
33.690.59 ,
(3.￿.
33A33S7
P1.538.$01
33A33.S7 |
257m 1 ,' 33.890ts9 .
Asset Statement
' year en¢ied 31st March 2023
Trading.
Account
T¢)tsl
Funds
31st March
2022
Diff.
Fund
(gene
Is￿.01,,
14.795.52),
-3.￿).88.
7.675.01
Held as:_
BaL9r￿e IstAprfi )Y22
Transfer to TrJding
Add surplus ft*r year
Bthce 31st March 21f23
11
4.795.52
-5.189.36
7,6T5.01
31,386.75
7.67S.01
6.026.05
32.864.37
10497
IBarr￿ Fkxt !Cashll_
161.LJJ
15.CKI
15.
1(116.06
.Fixed 8 Othèr Assets
.' Instihrte Bu￿d
Fwnrtwe & Ffiirys
3),(w.
4.OW.tK)
Report to the Committee
The above Rewpts & Payments Account and Asset statement
aré prepared in accordancè with the provisions of the
Charits"es A¢t 19¥2. The land & buildings ofthe BOrr¢Y￿Aalt
Institute are held by the Parish Council as Custodian Trustee.
714.00D.
719.OOOAIO
T28.116
757.961AS
.' IJ H Postans - Treasurer
23rd June
2023
Auditors Report
I have examined the financial records of the Borrovrfdale Institute foT the year ended 31st March 2
and confirm that the above Receipts & Payments account and Asset statement represent a true statèment
of the financial position,. subject to the fa¢t that there is no a
dit
il f the incom vthich I have taken as
ststed in the cash book or the bar stock valuation.
I ,.A Jacobs - Inde
ndent Examiner
23rd June
2023

Borrowdale Institute,;
Reg Ch￿lty no 1181396
23-Jun-23
Receipts and Payments Account for the year ended 31st March 2023
ear ended 31st March
r ended 31st March
2023
2023
Restoration
Fund
{r8stsid8d)
Restoration
Fund
(rostn£*6dJ
Tradlng
Trading
Reeeipts
Grants
Furnl ra¢e Ety¥*. ,
36.87
36.87
OL¥￿t￿n5
GIft￿d
1.982.75
31K)
398.10
1.982.75
300
398.10
Crthvdfunthg
Amazon
l i Promotions
Licentes
32.02
32.02
2(KJ Club
3,984.04 ..
4,803.86
1.669.4S
3,085.73
12,326.07
17,509.55
4,285.97
8.497.53
Events
17.55
Oeanin9
4.803.8611
1,669.48
3.085.73
12,326.07
L*r park
Interest
7.237.
7237
11
17,509.55
4.285.97
Bar
11.&%.31
I1.￿.31
2722.45
11.651.lJ)
other
Bw
8.497.53
Hire
11,￿1.00
total
58.879.95 j
{25,189.36)
33.690.59 ,
(3.￿.
33A33S7
P1.538.$01
33A33.S7 |
257m 1 ,' 33.890ts9 .
Asset Statement
' year en¢ied 31st March 2023
Trading.
Account
T¢)tsl
Funds
31st March
2022
Diff.
Fund
(gene
Is￿.01,,
14.795.52),
-3.￿).88.
7.675.01
Held as:_
BaL9r￿e IstAprfi )Y22
Transfer to TrJding
Add surplus ft*r year
Bthce 31st March 21f23
11
4.795.52
-5.189.36
7,6T5.01
31,386.75
7.67S.01
6.026.05
32.864.37
10497
IBarr￿ Fkxt !Cashll_
161.LJJ
15.CKI
15.
1(116.06
.Fixed 8 Othèr Assets
.' Instihrte Bu￿d
Fwnrtwe & Ffiirys
3),(w.
4.OW.tK)
Report to the Committee
The above Rewpts & Payments Account and Asset statement
aré prepared in accordancè with the provisions of the
Charits"es A¢t 19¥2. The land & buildings ofthe BOrr¢Y￿Aalt
Institute are held by the Parish Council as Custodian Trustee.
714.00D.
719.OOOAIO
T28.116
757.961AS
.' IJ H Postans - Treasurer
23rd June
2023
Auditors Report
I have examined the financial records of the Borrovrfdale Institute foT the year ended 31st March 2
and confirm that the above Receipts & Payments account and Asset statement represent a true statèment
of the financial position,. subject to the fa¢t that there is no a
dit
il f the incom vthich I have taken as
ststed in the cash book or the bar stock valuation.
I ,.A Jacobs - Inde
ndent Examiner
23rd June
2023