## **CIO No. 1181396**
Minutes of the Borrowdale Institute AGM held on 9th November 2021
## **1. Welcome**
The Chair welcomed those present to the AGM. Trustees present at the meeting: Malcolm Stonestreet (Chair) Pam Cooke (Secretary) John Postans (Treasurer) Adrian Paye Nigel Dixon Ralf Smits Joe Weir Lucy Jackson (Community Development Worker)
## **2. Apologies**
Lewis Harrison and Charles Hope
## **3. To ratify the Minutes of the AGM held on 5th October 2020.**
Proposed: John Postans Seconded: Joe Weir. The minutes were approved
## **4. The Chair’s Annual Report for the year 2020-2021.**
This was accepted by all those present.
## **5. To receive the Annual Accounts of the Borrowdale Institute for the**
## **year 2020-2021** .
This has been a difficult year. We were half way through the building program at the start of the financial year. There was lots of money coming in. We thought that we might not have sufficient money to pay for the project, but we did in fact have a surplus by the end of the year. We have never been overdrawn or had to borrow any money. We spent £380,000 but still had £20,000 left. Proposed: Nigel Dixon Seconded: Ralf Smits
The accounts were approved.
## **6. To appoint an Auditor for the year 2021-2022.**
Alan Jacobs is willing to continue. This was unanimously accepted.
## **7. To elect Trustees for the year 2021-2022 for a three year cycle** .
There were no new Trustees to elect. David Hindmarch has resigned as a Trustee. Marie Hindmarch had expressed (verbally) that she might be willing to become a Trustee, but did not attend the AGM. Stanley Jackson had expressed an interest in becoming a Trustee, but has recently changed his mind.
The following Trustees term expires in May 2022. Nigel Dixon, Adrian Paye John Postans term of office expires in Oct 2023
## **8. To welcome Nominated Trustees who will serve until the next AGM.**
Their term of office expires May 2022. Church- Charles Hope School – Ralf Smits Hospitality- Lewis Harrison Young Farmers- Craig Fearon Herdwick Society- Joe Weir
Parish Council- Becx Carter (clerk) has indicated that the Parish Council does not wish to nominate a Trustee at this time.The secretary read out an e mail from Becx advising that they “ No member of Borrowdale Parish Council wanted to stand for this role due to the legal responsibilities involved in being a Trustee.” She did however indicate that they might appoint a representative to liaise with the Board of Trustees. The Trustees agreed to this proposal.
## **ACTION: Pam Cooke to send an e- mail to the Parish Council informing them that the Trustees would be happy with this arrangement.**
National Trust - Pam Cooke had written an e- mail to Jane Saxon to enquire if the National Trust would like to nominate a Trustee, but she hasn’t replied. Borrowdale Story - Pam Cooke wrote an e mail to Mark Radcliffe to enquire if the Borrowdale Story would like to nominate a Trustee, but again no reply as yet.
## **9. To co-opt members who will serve for 1 year**
Pam Cooke was co-opted to be a Trustee for one year until November 2022.
## **10. To hear any matters that the public wish to raise which shall be passed to the Trustees for consideration.**
There were none.
The meeting ended at 7.20 pm.
## **Borrowdale Institute**
_Reg Charity no 1181396_
## **Receipts and Payments Account for the year ended 31st March 2021**
|**year ended 31st March**
**2021**
**Restoration**
**Trading**
**Fund**
**total**
_(general)_
_(restricted)_
**Receipts**
Grants
87,971.57
87,971.57
Donations
###
###
Gift Aid
10,145.90
10,145.90
Crowdfunding
6,268.24
6,268.24
Amazon
36.18
36.18
200 Club - net
1,041.10
1,041.10
Events income
250.00
250.00
Collection Boxes
1,403.84
1,403.84
Donations re:-
car park 4,067.24
4,067.24
hall hire -
-
Interest
23.16
23.16
Other
10,500.00
10,500.00
**total**
14,590.40
###
###
14,590.40
###
###
**Asset Statement**
Balance 1st April 2020
Transfer to Restoration Fund
Add surplus for year
Balance 31st March 2021|**year ended 31st March**
**2021**
**Restoration**
**Trading**
**Fund**
**total**
_(general)_
_(restricted)_
**Receipts**
Grants
87,971.57
87,971.57
Donations
###
###
Gift Aid
10,145.90
10,145.90
Crowdfunding
6,268.24
6,268.24
Amazon
36.18
36.18
200 Club - net
1,041.10
1,041.10
Events income
250.00
250.00
Collection Boxes
1,403.84
1,403.84
Donations re:-
car park 4,067.24
4,067.24
hall hire -
-
Interest
23.16
23.16
Other
10,500.00
10,500.00
**total**
14,590.40
###
###
14,590.40
###
###
**Asset Statement**
Balance 1st April 2020
Transfer to Restoration Fund
Add surplus for year
Balance 31st March 2021|**year ended 31st March**
**2021**
**Restoration**
**Trading**
**Fund**
**total**
_(general)_
_(restricted)_
**Receipts**
Grants
87,971.57
87,971.57
Donations
###
###
Gift Aid
10,145.90
10,145.90
Crowdfunding
6,268.24
6,268.24
Amazon
36.18
36.18
200 Club - net
1,041.10
1,041.10
Events income
250.00
250.00
Collection Boxes
1,403.84
1,403.84
Donations re:-
car park 4,067.24
4,067.24
hall hire -
-
Interest
23.16
23.16
Other
10,500.00
10,500.00
**total**
14,590.40
###
###
14,590.40
###
###
**Asset Statement**
Balance 1st April 2020
Transfer to Restoration Fund
Add surplus for year
Balance 31st March 2021|**year ended 31st March**
**2020**
**2021**
**Restoration**
**Trading**
**Fund**
_(general)_
_(restricted)_
**Payments**
7,750
Promotion
54.10
3,310
Architects/planning
-
2,683
Fundraising Equipment
-
3,044
Surveys
288.00
25
1,200
7,346
Utilities 620.16
1,412
Cleaning
0.00
Insurances
1,597.40
6,590
Maintenance -
1,754
Stationary
-
111
Construction
159,475.14
0
Furniture/Equip.
17,615.64|**year ended 31st March**
**2020**
**2021**
**Restoration**
**Trading**
**Fund**
_(general)_
_(restricted)_
**Payments**
7,750
Promotion
54.10
3,310
Architects/planning
-
2,683
Fundraising Equipment
-
3,044
Surveys
288.00
25
1,200
7,346
Utilities 620.16
1,412
Cleaning
0.00
Insurances
1,597.40
6,590
Maintenance -
1,754
Stationary
-
111
Construction
159,475.14
0
Furniture/Equip.
17,615.64|**year ended 31st March**|**year ended 31st March**|
|---|---|---|---|---|---|---|
|||**2021**||||**2021**|
|||**Restoration**
**Fund**
_(restricted)_
87,971.57
###
10,145.90
6,268.24
36.18
1,041.10
250.00
1,403.84||||**Restoration**
**Fund**
_(restricted)_
54.10
-
-
288.00
159,475.14
17,615.64|
||14,590.40
14,590.40|###
###
###
###
**Asset Statement**|35,225
**total**
2,217.56
**Surplus(defc** 12,372.84
35,225
14,590.40
**year ended 31st March 2021**|||177,432.88
58,842.95
236,275.83
**Total**
**Bank**
86,326.71
71,215.79
**157,542.50**
157,542.50
5,918.40
163,460.90
**###**|
|||Balance 1st April 2020
Transfer to Restoration Fund
Add surplus for year
Balance 31st March 2021|
|**Trading**
**Restoration**
**Account**
**Fund**
_(general)_
_(restricted)_
5,000.00
81,326.71
###
12,372.84
12,372.84
58,842.95
5,000.00
152,542.50
**Held as:-**
Current account
Deposit account
-|||
## **Report to the Committee**
The above Receipts & Payments Account and Asset Statement are prepared in accordance with the provisions of the Charities Act 1992. The land & buildings of the Borrowdale Institute are held by the Parish Council as custodian trustee.
**2021**
**J H Postans - Treasurer**
## **Auditors Report**
and confirm that the above Receipts & Payments account and Asset Statement represent a true statement of the financial position; subject to the fact that there is no audit trail for the income, which I have taken as stated in the cash book.
**AJ Jacobs Independent Examiner**
**2021**
**2020**
|**total**
54.10
-
-
288.00
620.16
-
1,597.40
-
-
159,475.14
17,615.64|141.00
14,086.00
473.00
288.00
1,272.00
280.00
1,191.00
1,203.00
48.00
0.00
0.00|
|---|---|
|179,650.44
71,215.79
250,866.23|18,982.00
16,530.00|
||35,512.00|
**31st March 2020**
80,415.16 5,911.55 86,326.71 - 86,326.71
|||
|---|---|
|**First Arc**
**Crowd-**
**Amazon**
**grants**
**deposit**
**Donations 200 Club**
**Gift Aid**
**funding**
**Gift**
10,000.00
- 9,600.00
5,000.00
6.75
(9,600.00)
97.40
10,000.00
12.00
20.00
100.00
3,432.56
15,000.00
2,000.00
5,049.40
244.39
8.65
112.10
500.00
150.00
5,000.00
10,000.00
1,000.00
4,636.25
2,500.00
100.00
50.00
6,500.00
100.00|**Collection Boxes**|
||**Rosthw**
**Seatoller H**
14.16
12.06
21.45
26.90
7.18
32.60
4.71
16.45|
12.61 323.20 1,800.00 50.00 21.40 2,500.00 2,064.09 10,000.00 9.17 4.42 500.00 45,000.00 5,835.00 8.40 18.58 12,792.00 27.42 18.28 13.56 11.00 18.58 34.00 18.58 119.54 37.16 23.00 10,000.00 460.25 100.00 500.00 35.00 11.61 40,000.00 50.00 100.00 100.00 100.00 1,000.00 5,000.00 1,000.00
**----- Start of picture text -----**
1,000.00
500.00
873.10
18.58
144.00
500.00
24.00
238.21
967.36
1,334.00
2,001.00
2,096.00
4,000.00
87,971.57 - 129,159.00 1,041.10 10,145.90 6,268.24 36.18 222.92 323.20
### - ### 1,041.10 ### 6,268.24 36.18 1,403.84
**----- End of picture text -----**
**----- Start of picture text -----**
Borrowdale Institute
receipts
s car hire of bank Other
Dog & Gun Stonethw Seathw. event park hall interest
-
-
10,000.00
9,600.00
5,000.00
6.75
(9,600.00)
97.40
197.49 211.65
-
10,000.00
478.16 490.22
12.00
20.00
100.00
3,432.56
15,000.00
2,000.00
464.68 486.13
5,049.40
244.39
8.65
443.10 470.00
112.10
414.15 421.33
500.00
150.00
5,000.00
10,000.00
452.40 485.00
1,000.00
363.08 363.08
4,636.25
-
2,500.00
100.00
150.00 150.00
50.00
4.71
251.83 251.83
5,000.00 5,000.00
6,500.00
0.00
0.00
0.00
494.64 511.09
-
0.00
100.00
**----- End of picture text -----**
|-
372.33
104.60
5,500.00
64.50
100.00
625.00
37.00
137.00
25.00
-|708.14
1,800.00
50.00
-
126.00
2,500.00
2,064.09
10,000.00
5,500.00
9.17
4.42
500.00
45,000.00
5,835.00
72.90
100.00
18.58
-
-
12,792.00
625.00
27.42
18.28
13.56
48.00
18.58
171.00
18.58
119.54
37.16
23.00
-
-
10,000.00
460.25
25.00
100.00
500.00
35.00
-
-
11.61
-
-
-
-
-
40,000.00
-
50.00
100.00
100.00
100.00
1,000.00
5,000.00
-
1,000.00|
|---|---|
**----- Start of picture text -----**
1,000.00
500.00
-
873.10
18.58
144.00
500.00
24.00
-
238.21
967.36
1,334.00
2,001.00
2,096.00
4,000.00
23.16 23.16
-
- - 857.72 250.00 4,067.24 - 23.16 10,500.00
250.00 ### - 23.16
**----- End of picture text -----**
**2020/21**
**----- Start of picture text -----**
inv 2020/21 Balance fundraising cleaning
no c/no total equip Maint
apl 1 Balance bfd 80,415.16
12 Water Plus 80,289.07 454 126.09
27 Allied Westmi 79,083.68 455 1,205.39
30 Allerdale gran 89,083.68 rec 0.00
May 15 First Arc Acce 98,683.68 0.00
18 David McMast 103,683.68 0.00
21 Amazon Euro ### rec 0.00
Jun 11 Pulse Regen. 94,090.43 456 0.00
22 Crowdfunder 94,187.83 0.00
29 car park 94,399.48 rec 0.00
30 E,on 94,303.49 457 95.99
Jul 2 David Beeby 104,303.49 0.00
20 car park 104,793.71 0.00
29 P Bibby 104,805.71 0.00
R Maund 104,825.71 0.00
J Wigg 104,925.71 0.00
Crowdfunder 108,358.27 0.00
Gilbert Ellice ### rec 0.00
31 Allerdale don 125,358.27 0.00
Aug 3 car park 125,844.40 0.00
HMRC Gift Aid 130,893.80 0.00
13 Crowdfunder 131,138.19 0.00
Amazon Euro 131,146.84 0.00
19 car park ### rec 0.00
25 Crowdfunder 131,728.94 0.00
Sep 2 car park 132,150.27 0.00
Roger Cooke 132,650.27 0.00
2 Malcolm re sh ### rec 0.00
7 Trustee 147,800.27 0.00
7 Trustee 142,800.27 0.00
16 car park 148,285.27 0.00
16 Trustee 149,285.27 0.00
18 Collection Bo 149,256.34 rec 0.00
22 HMRC Gift Aid 153,892.59 0.00
22 Allied Westmi 148,893.26 459 392.01
23 H LJ Brunner 156,392.59 0.00
23 Workington & 156,492.59 0.00
23 Ascent Events 156,642.59 0.00
23 Mr & Mrs Mat 156,692.59 0.00
23 Institute Box 156,697.30 0.00
23 Car Park 156,949.13 0.00
23 LOAN 161,949.13 0.00
21202
21628 9
United
Utilities +
Gurney
30 Trust) 168,449.13 rec 0.00
3169 Oct 1 Barrnon Medi 168,418.53 377 30.60
2 Waterplus 168,292.44 376 126.09
1 E,on 168,222.87 460 69.57
12 Collection Bo 168,733.96 0.00
438 13 J Temple - bat 168,445.96 458 288.00
14 Barrnon Medi 168,422.46 461 23.50
28 M Gibson 168,522.46 0.00
**----- End of picture text -----**
|**1571**
205241
**1583**
**205379**
**1586**
1924|28
Cash
28
D & R Fitzpat
**Nov**
2
CAF Voucher
9
J.Bennett ( W
9
Cash
9
Hadfeld Trus
12
Crowdfunder
12
Bernard Sunl
13
Arqiva ( mast
16
Amazon Euro
16
Crowdfunder
16
CAF Voucher
20
Village Hall
23
Village Hall
25
Cash
25
Cutbush wed
27
Crowdfunder
27
BACS to Wal
**Dec**
9
Deposit Stan
11
The Big Lotte
11
Castle Howe
14
Crowdfunder
14
Crowdfunder
14
Crowdfunder
16
Cash
21
Crowdfunder
**Jan**
4
Cash
4
Crowdfunder
4
Crowdfunder
4
Crowdfunder
5
Crowdfunder
6
BACS to Wal
7
Manufacturin
17
Mr & Mrs Sto
27
HMRC Gift Aid
29
Cash
29
J R Gibson
**Feb**
8
Emmie Moun
8
Mr & Mrs P B
8
BACS to Wal
8
Cancelled ch
11
Amazon Euro
12
E.On Electrici
12
Cash to Billie
15
Mitchells Auc
17
Marshalls unp
17
Honister Slat
22
HSBC Trustee
23
Marshall's Ev
24
Cash ( via Nig
24
M&S Chapma
24
Mr Plaut
24
Mrs Ellwood
24
David Beeby
26
The Princes' T
**Mar**
8
Waterplus Ap
10
The Borrowda|169,230.60
r 171,030.60
171,080.60
a 171,206.69
171,332.69
t 173,832.69
175,896.78
185,896.78
191,396.78
191,405.95
191,410.37
191,910.37
236,910.37
242,745.37
242,818.27
d 242,918.27
242,936.85
k 208,499.81
n 203,831.81
216,623.81
C 217,248.81
217,276.23
217,294.51
217,308.07
217,356.07
217,374.65
217,545.65
217,564.23
217,683.77
217,720.93
217,743.93
k 188,529.23
g 179,193.23
189,193.23
189,653.48
189,678.48
189,778.48
s 190,278.48
a 190,313.48
k 151,646.19
e151,646.19
151,657.80
151,471.64
150,971.64
t 150,447.57
150,447.57
e 143,776.77
183,776.77
181,776.77
181,826.77
181,926.77
182,026.77
182,126.77
183,126.77
188,126.77
187,984.42
188,984.42|**rec**
**rec**
**rec**
**rec**
**rec**
**rec**
**rec**|0.00
0.00
0.00
126.09
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
34,437.04
**462**
4,668.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
29,214.70
**463**
9,336.00
0.00
0.00
0.00
0.00
0.00
0.00
38,667.29
0.00
0.00
**379**
186.16
**381**
500.00
**380**
524.07
**383**
0.00
**385**
6,670.80
**384**
2,000.00
0.00
0.00
0.00
0.00
0.00
0.00
**386**
142.35|
|---|---|---|---|---|
|10|L P Bestley
189,984.42|||
|---|---|---|---|
|10|GM & JM Ston 190,484.42|||
|10|Howdens Join 182,063.65|8,420.77||
|13|N Dixon 200 C 182,936.75|||
|16|Crowdfunder 182,955.33|||
|19|Cash via Nige 183,099.33|||
|19|G. Jenkinson
183,599.33|||
|19|Cheque 0000 183,623.33|||
|19|BACS to Walk 140,971.22|42,652.11||
|29|Allerdale B.B. 141,209.43|||
|29|Allerdale B.B. 142,176.79|||
|29|Allerdale B.B. 143,510.79|||
|29|Allerdale B.B. 145,511.79|||
|29|Allerdale B.B. 147,607.79|||
|29|Allerdale B.B. 151,607.79|||
|31|Interest
151,630.95|0.00||
||151,630.95|179,650.44
0.00|0.00|
|**Current balances**||||
||deposit a/c
-|||
|||**-**|**-**|
||**###**|||
179,776.53
|**Light,heat**||**Prof**|**Architects/**||**Building**|**Furniture**|
|---|---|---|---|---|---|---|
|**water**|**Insur.**|**fees**|**planning**|**Promotion**||**Equipment**|
|126.09|||||||
||1,205.39||||||
|95.99|||||||
||392.01||||||
|||||30.60|||
|126.09|||||||
|69.57|||||||
|||288.00|||||
|||||23.50|||
126.09
34,437.04 4,668.00 29,214.70 9,336.00 38,667.29 186.16 500 524.07 6,670.80 2000
142.35
8,420.77
42,652.11
620.16 1,597.40 288.00 0.00 54.10 159,475.14 17,615.64 **620.16 ### ### - 54.10 ### ###**