Charity Commission Reference Number: 1181370 HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES Lady Joan Appleyard (resigned 24 January 2024) Mrs Caroline Edwards The Venerable Adrian Harbidge Rev Canon Dr Howard Mellor (resigned 21 July 2024) Mr Roy Perry Rev Canon Dr Roland Riem Mr John Steel Rev Canon Paul Townsend CHARITY NUMBER 1181370 PRINCIPAL ADDRESS The Pastoral Centre St Peter's Church 29 Jewry Street Winchester Hampshire S023 8RY INDEPENDENT EXAMINER Lisa Wilson FCA Rothmans LLP Chartered Accountants Chilworth Point 1 Chilworth Road Southampton Hampshire S016 7JQ MAIN BANKERS Natwest 105 High Street Winchester Hampshire S023 gAW SOLICITORS Blake Morgan LLP New Kings Court Tollgate Chandlers Ford Eastleigh Hampshire S053 3LG Page 2
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO TRUSTEES, ANNUAL REPORT Year ended 31 December 2024 The Trustees are pleased to present their annual report and financial statements for the year ended 31 December 2024 which have been approved by the Board of Trustees. The financial statements have been prepared in accordance with the accounting policies set out in note 1 of the accounts and comply with the charity's constitution, Charities Act 2011 and the Charities SORP (FRS 102). Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). Structure, Governance and Management Hampshire and the Islands Historic Churches Trust is a Charitable Incorporated Organisation governed by a Constitution dated 28 December 2018 and is a registered Charity with the Charity Commission (registered number 1181370). A Trustee is appointed to the Board of Trustees by an election held by serving members of the Board. During the period under review no Trustees were appointed but two resigned. Individuals are invited to stand for election as Trustees following consultation by the Chairman with serving members of the Board. The Trustees have delegated to Committees the task of reviewing grant applications and developing a marketing strategy. Trustees serve on these Committees. The work of the Trust is assisted by about 25 part time volunteers. Trustees, powers The Trustees are empowered to invest the funds of Hampshire and the Islands Historic Churches Trust as they consider appropriate. Trustee induction and training Trustees are provided with the Charity prospectus and are strongly encouraged to attend the Annual General Meeting and keep up to date with changes in legislation. In general, the induction and training of Trustees is done informally. Risk management and internal control The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operation of Hampshire and the Islands Historic Churches Trust. The Trustees have identified that the main risk to which the Charity is exposed is the risk that a large proportion of income is donations received. The amount of donations received is continuously monitored to ensure the reserves held by the Charity are sufficient to continue their principal activity. Related parties The Trustees are aware of their responsibilities to record transactions with related parties in the financial statements and monitor all connections with Trustees and other connected parties of the Charity. Objectives and activities The principal activities of the Charity are to raise funds and give grants towards the preservation, repair, maintenance, improvement, upkeep, beautification and reconstruction of historic church buildings in Hampshire, the Isle of Wight and the Channel Islands. To fulfil these objectives of the Charity, funds are raised principally through the annual Ride and Stride event, through Membership subscriptions and donations. Page 3
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO TRUSTEES, ANNUAL REPORT continued Year ended 31 December 2024 Public benefit In reviewing the Charity's aims, objectives and planning future activities, the Trustees have taken into account the Charity Commission's general guidance on public benefit. The Trustees ensure that the activities undertaken are always in line with the charitable objectives and aims of the Charity. The objective of the Charity is to raise funds and give grants towards the preservation, repair, maintenance, improvement, upkeep, beautification and reconstruction of the historic churches in Hampshire, the Isle of Wight and the Channel Islands and of monuments, etc., in such churches and of the churchyards belonging to such churches for public benefit. Achievements and performance In the opinion of the Trustees, the Charity has achieved its objectives for the period. Grants were given to 17 churches within the area which amounted to total grants of £81,470 (2023: £32,500). Financial review The Statement of Financial Activities for the period shows net outgoing resources of £43,567 which leaves a balance of £226,992 unrestricted funds carried forward. In the opinion of the Trustees, the Charity's resulting assets and incoming resources are sufficient to fulfil the obligations of the Charity. At the year end the Charity had offered to make grants to churches amounting to £58,500 subject to agreed works being completed. It is anticipated that those grants would be paid during the following two years. Reserves policy Hampshire and the Islands Historic Churches Trust maintains a level of reserves sufficient to enable current and future grants to appropriate churches and to cover the operational needs of the Charity. Plans for future periods As described above, the Trustees are continuing to concentrate on attracting donations to the Charity. Methods employed include the promotion of the Charity through merchandising and events throughout the period and developing a policy to encourage bequests. Charitable contributions The Charity made charitable donations of £102,045 (2023: £50,028) during the period. These donations were made to churches in the area benefit of the Charity. Disclosure of information to independent examiners The Trustees who held office at the date of approval of this Trustees, Annual Report confirm that, as far as they are each aware, there is no relevant information of which the Charity's independent examiners are unaware; and each Trustee has taken all steps that he ought to have taken as a Trustee to make himself aware of any relevant information and to establish that the Charity's independent examiners are aware of that information. Page 4
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO TRUSTEES, ANNUAL REPORT continued Year ended 31 December 2024 Statement of Trustees, responsibilities in respect of the Trustees, annual report and financial statements Under Charity law, the Trustees are responsible for preparing the Trustees, Annual Report and the financial statements for each financial period which show a true and fair view of the state of affairs of the charity and of the excess of expenditure over income for that period. In preparing these financial statements, generally accepted accounting practice entails that the Trustees: Select suitable accounting policies and then apply them consistently; Make judgements and estimates that are reasonable and prudent; State whether the recommendations of the Statement of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements; State whether the financial statements comply with the Constitution of the Charity, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue its activities. The Trustees are required to act in accordance with the Constitution of the Charity, within the framework of trust law. They are responsible for keeptng proper accounting records, sufficient to disclose at any time, with reasonable accuracy, the financial position of the Charity at that time, and to enable the Trustees to ensure that, where any statements of accounts are prepared by them under section 132(1) of the Charities Act 2011, those statements of accounts comply with the requirements of regulations under that provision. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the Charity and to prevent and detect fraud and other irregularities. By order of the Board of Trustees on this day Si i &rJa) Mr. Steel Mrs. Edwards Dated Page 5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO I report to the Trustees on my examination of the accounts of Hampshire and the Islands Historic Churches Trust (the Trust) for the year ended 31 December 2024, which are set out on pages 7-10. Respective responsibilities of Trustees and examiner As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the Trustees, accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confinm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or (2) The accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Lisa Wilson FCA For and on behalf of Rothmans LLP Chilworth Point 1 Chilworth Road Southampton Hampshire S016 7JQ Relevant professional qualification or body: Institute of Chartered Accountants in England and Wales IL /4A Y Lo LS- Page 6
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 Dember 2024 Year end 2024 Year end 2023 Notes Income Receipts Income from Ride & Stride Grants and Donations Covenants and Subscriptions Events Merchandising Miscellaneous Bank Interest Tax Repayment 42,903 1,188 5,045 44,943 84,727 4,415 237 955 180 2,689 6,034 1,096 4,507 5,983 60,722 144,280 Total Recei pts 60,722 144,280 Distribution to Churches Share of Ride & Stride Income Grants 20,575 81,470 17,528 32,500 102,045 50,028 Administrative Costs Printing and Postage Accountancy Fee Ride & Stride Expenses Miscellaneous Stationery and Postage Insurance 521 416 120 621 236 330 546 387 395 370 108 330 2,244 2,136 Total Payments 104,289 52,164 NET RECEIPTS FOR THE YEAR (43,567) 92,116 RECONCILIATION OF FUNDS Total unrestricted funds brought forward 270,559 178,443 TOTAL UNRESRICTED FUNDS CARRIED FORWARD 226,992 270,559 Page 7
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 December 2024 Notes Year end 2024 Year end 2023 Monetary Assets Bank Current Accounts Bank Deposits 88,493 138,499 186,757 83,802 226,992 270,559 Bank Balances Brought Forward Net Receipts/(Payments) for the Year 270,559 (43,567) 178,443 92,116 Unrestricted Funds Carried Forward 226,992 270,559 We approve these accounts on behalf of the Trustees Mrs. Edwards Mr. Steel Dated Page 8
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Accounting Policies Basis of preparing the financial statements The financial statements have been prepared under the receipts and payments basis, in accordance with the Charities (Accounts and Reports) Regulations 2008. The accounts also comply with the Charity's governing documents, 2. CIO Information Hampshire and the Islands Historic Churches Trust CIO was registered as a charitable incorporated organisation on 28 December 2018 and is governed by a constitution dated 28 December 2018 and registered with the Charity Commission under charity number 1181370. The Charity's principal office address is The Pastoral Centre, St Peter's Church, 29 Jewry Street, Winchester, Hampshire, S023 8RY. Page 9
HAMPSHIRE AND THE ISLANDS HISTORIC CHURCHES TRUST CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 3. Grants to Churches 2024 2023 Tangley St Thomas Nether Wallop St Andrew Chawton St Nicholas Fleet All Saints Twyford St Mary Botley All Saints Hawkley St Peter and Paul Binstead St Mary Winchester Baptist Newport Minster Dummer All Saints Woolton Hill St Thomas Upton Grey St Mary Newchurch All Saints Liss St Mary Braishfield All Saints Newport St John Upper Clatford All Saints Winchester Cathedral Northington St John Crondall All Saints Lyndhurst St Michael Idsworth St Hubert Winchester St Paul 3,000 3,000 3,000 2,500 5,000 6,000 10,000 4,000 4,000 7,500 3,000 1,470 3,000 5,000 7,000 5,000 3,000 6,000 6,000 5,000 4,500 12,000 3,000 2,000 Total 81,470 32,500 Page 10