Cylch Meithrin Dinas Powys Trustees’ Annual Report for the year ended 31 March 2022
Registered charity number: 1181367
Principal address: Neuadd Kynance Hall Heol Mount Road Dinas Powys CF64 4DS
Trustees: Nadine Marshall (Chair) Emily Watkin (Treasurer) Mari-Wyn Elias-Jones (Secretary) Elinor Mair Elias-Jones Sarah Preest Roger Bishop Josephine Williams Esyllt Mair Green
Nadine Marshall, Emily Watkin and Mari-Wyn Elias-Jones were appointed as trustees on 8 November 2022. Elinor Mair Elias-Jones and Josephine Williams resigned as trustees on the same date. Esyllt Mair Green resigned as a trustee on 30 July 2022. The other trustees served for the entire year.
The trustees present their annual report and accounts for the year ended 31 March 2022 and confirm they comply with the requirements of the Charities Act 2011.
Governance
Cylch Meithrin Dinas Powys (“the Cylch”) was registered as a Charitable Incorporated Organisation on 27 December 2018, established under a foundation constitution. Trustees
have been selected and appointed on the basis of their experience and skill set. They meet every 6/8 weeks and hold an annual general meeting each year.
The trustees and staff have adapted policy templates provided by Mudiad Meithrin for their own use and consider that they have a comprehensive set of policies in operation. These policies are reviewed on an annual basis and amended as necessary.
There is a risk register to identify and categorise the key risks facing the Cylch so as to put in place measures to minimise the risks facing the setting. This register is reviewed periodically.
The Cylch is registered with the Care Inspectorate Wales (“CIW”) to provide sessional day care and is affiliated with Mudiad Meithrin.
Objectives
The objectives of Cylch Meithrin Dinas Powys are to advance and promote the education of pre-school children in Dinas Powys and the surrounding area, through the medium of the Welsh language. It is a long established playgroup and prides itself on offering a quality, caring learning experience for children from the age of two until they commence school. The sessions provide structured play and educational activities in a safe and stimulating environment.
Review of Activities and Performance
The Cylch has been successful in providing educational activities for the year for over twenty children. These sessions provided the children with opportunities to learn through play, consistent with the themes followed within nursery school sessions.
Each child has the opportunity to take part in various activities that promote all aspects of his/her development. The setting is well equipped with toys, books, arts and crafts supplies, as well as various other equipment to encourage imaginative play.
The Cylch continued to follow procedures to ensure adherence with government guidelines regarding social distancing and other preventative measures. The trustees are happy to report that there was only a minimal level of disruption to activities because of the Covid pandemic.
The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit.
Future Plans
Given the growth of the setting’s offering in the last three years, and the continuing uncertainty regarding the Covid 19 pandemic, the Cylch does not have any plans at the present time beyond building up and maintaining a healthy register of children whilst operating in a Covid secure environment.
The Cylch is registered for tax free childcare and the Childcare Offer to encourage the take up of new places.
Financial Review
The Cylch is funded predominantly by private fees which are charged on a half termly basis at £15.00 per three and a quarter hours session. There are also a number of children who benefit from the Childcare Offer. Fees are significantly higher than 2019/20 which was negatively impacted by the national lockdown.
The trustees were successful in their fundraising during the period and secured over £2,200 by undertaking a summer fair at the local tennis club, a sponsored walk and an evening making Christmas wreaths.
The majority of the Cylch’s expenditure comprises the staff costs and the room rental. Staff costs have increased significantly due to an extra member of staff being recruited in order to mitigate staff absences due to the ongoing Covid pandemic. Rental costs were lower in 2020/21 due to the closure of the Cylch for an entire term.
For the year ended 31 March 2022, the Cylch operated with a surplus of £4,984. This surplus has arisen because the Cylch has been successful in maintaining a healthy demand for the setting. It has also benefitted from the fundraising activities undertaken during the period.
The Cylch does not have a formal policy on reserves but does aim to have funds sufficient to cover at least two months of wage costs. At 31 March 2022 the Trustees were happy with the level of reserves held.
The Receipts and Payments Account is set out on the following page. [independent report]
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:
Signature: Full name: Nadine Marshall Position: Chair Date: 13 December 2022
Cylch Meithrin Dinas Powys Receipts & Payments Account for the year ended 31 March 2022
| Receipts Fees Fund Raising MYM Grants Govt grant-furlough Other Grants/Donations Total Income Payments Staff Rent MYM registration Mats & resources Food & Drink Equipment Other-ICO/DBS & health check Training Payroll processing fee Mobile phone Mileage Staff uniform Total Expense Net surplus or (deficit) Bank and petty cash balance opening Bank and petty cash balance closing |
15,100.00 930.00 0.00 4,689.00 2,379.00 23,098.00 16,728.00 1,680.00 0.00 86.00 125.00 5.00 110.00 279.00 197.00 40.00 0.00 0.00 19,250.00 3,848.00 2,541.00 3,848.00 6,389.00 2020/21 £ |
30,328.00 2,217.00 0.00 0.00 50.00 32,595.00 23,705.00 2,715.00 0.00 114.00 25.00 99.00 166.00 86.00 228.00 24.00 237.00 212.00 27,611.00 4,984.00 6,389.00 4,984.00 11,373.00 2021/22 £ |
|---|---|---|
The financial statement was approved by the Trustee Board on 13 December 2022
and signed on behalf of the Board by: Nadine Marshall
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