Sevenoaks Music Club 2023-24 Annual Report
Charity reference information
Charity name: Sevenoaks Music Club Charity registration number: 1181364 Correspondence address: Eaves Solefields Road Sevenoaks Kent TN13 1PF Trustees as at date of report: Mr Charles Hebert – Chairman Mr Paul Bidder – Treasurer Mr Matthew Timms – Secretary Mr Malcolm Todd – Concert Planner Mr Rob White – Concert Manager Mr Chris Dance – Webmaster
Structure, governance and management
Sevenoaks Music Club is governed according to its constitution as adopted on 27 December 2018. Sevenoaks Music Club is a Charitable Incorporate Organisation. Trustees are elected by Sevenoaks Music Club members at the Annual General Meeting.
Reserves policy
It is Sevenoaks Music Club’s policy to hold some 120% of annual turnover in reserves for contingency purposes, this being based on covering all commitments that could be outstanding at any one time.
Objectives and activities
Objectives
As stated in the charity constitution, Sevenoaks Music Club’s objects are:
To promote and develop public education and appreciation of chamber music through public performances, talks, competitions, recitals and such other means as the trustees deem appropriate.
The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and reductions are available through a subscription scheme, and reduced price tickets and subscriptions are available to students in order to encourage their attendance.
The programme notes available at each concert go beyond those normally provided at recitals, and are designed to further audiences’ understanding and appreciation of the music being performed.
The Club is run entirely by volunteers, who undertake all the administrative work associated with engaging and looking after the artists, publicity, and producing concert programmes.
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Sevenoaks Music Club 2023-24 Annual Report
Activities
Sevenoaks Music Club promotes the appreciation of chamber music primarily by arranging recitals by renowned musicians at Walthamstow School in Sevenoaks. Admission by ticket is open to anyone, and discounted tickets are available, primarily through a season ticket scheme. Reduced price concert and season tickets are available to students in order to encourage development of an interest in classical music.
The Club also provides a financial contribution and a recital opportunity for two Sevenoaks Young Musician Competition participants each year as an encouragement to young performers.
Achievements and performance
The Club has had a successful year. Reflecting a vote at the previous AGM the number of concerts each season was increased from seven to eight. Overall attendance was good, and in total up on the previous season. Membership was also up on the previous season, but what was also very encouraging was the number of tickets bought for individual concerts. Donations from members also contributed; one concert was sponsored substantially by one member.
Overall, the Club had a deficit at the end of the financial year. Having put on the extra concert with no increase in the season ticket price, this had been anticipated, but in the knowledge that the Club’s reserves were adequate to cover the shortfall.
The use of social media has increased, and more effort has also been going into getting copy into many of the free local magazines. This is paying dividends, reflected in the number of new members as well as the increase in occasional ticket-purchasers, some of whom will hopefully decide to become members (season ticket holders). A new secretary has replaced the former incumbent, but two committee members have resigned for personal reasons. Increasing the resilience of the committee remains a challenge.
Signed on behalf of the trustees
Charles Hebert 23 September 2024
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SEVENOAKS MUSIC CLUB
Income and Expenditure Account for the Year 1st July 2023 to 30th June 2024
| 2022/23 | 2023/24 | ||
|---|---|---|---|
| £ | INCOME | £ | £ |
| 10,555 | Annual Subscriptions | 10,901 | |
| 3,232 | Concert Tickets | 3,175 | |
| 4,170 | Donations | 2,305 | |
| 344 | Bank Interest | 935 | |
| 270 | Refreshments | 331 | |
| 51 | Miscellaneous | 0 | |
| 0 | Refund | 0 | |
| '''''''''''''''''''''''''''''' | '''''''''''''''''''''''''''''' | ||
| **18,622 ** | Total Income | 17,647 | |
| EXPENDITURE | |||
| 9,986 | Artists | 12,814 | |
| 2,450 | Hall Hire | 2,940 | |
| 634 | Concert Support | 1,098 | |
| 249 | Office printing & member communication | 302 | |
| 765 | Publicity & Advertising/Website | 1,104 | |
| 404 | Insurance/Performing Rights | 390 | |
| 245 | Prizes + donations | 170 | |
| 121 | Bar Supplies | 283 | |
| 104 | Stripe/SumUp Fees (for card sales) | 165 | |
| '''''''''''''''''''''''''''''' | '''''''''''''''''''''''''''''''''''' | ||
| **14,959 ** | Total Expenditure | 19,266 | |
| '''''''''''''''''''''''''' | ''''''''''''''''''''''''''''''''''''''' | ||
| 3,663 | SURPLUS | DEFICIT | -1,619 |
SEVENOAKS MUSIC CLUB
01-Jul Balance Sheet at 30th June 2024 2023
| £ | BANK and CASH BALANCES | £ | £ |
|---|---|---|---|
| 27,108 | Bank & Building Society Deposits | 28,043 | |
| 13,368 | Current Accounts | 14,713 | |
| 143 | Petty Cash | 103 | |
| 0 | Debtors and Prepayments | 0 | |
| -4,424 | Creditors and unpaid invoice | -8,283 | |
| ------------------- | -------------------- | ||
| 36,196 | 34,576 | ||
| ------------------- | ------------------ | ||
| GENERAL FUND | |||
| 36,196 | General Fund at 01 July 2023 | 36,196 | |
| DEFICIT | -1,619 | ||
| ------------- | ----------------- | ||
| 36,196 | 34,576 | ||
| ------------- | ------------------ |
Paul L Bidder
Hon. Treasurer
INDEPENDENT EXAMINER'S Report to the Members of SEVENOAKS MUSIC CLUB
I have examined the accounts, which have been prepared in accordance with the accounting records. In the course of my examination nothing has come to my attention to which, in my opinion, attention should be drawn for a proper understanding of the accounts.
Peter Knapton Independent Examiner