**Sevenoaks Music Club 2022-23 Annual Report** 

## **Charity reference information** 

Charity name: Sevenoaks Music Club Charity registration number: 1181364 Correspondence address: Eaves Solefields Road Sevenoaks Kent TN13 1PF Trustees as at date of report: Mr Charles Hebert – Chairman Mr Paul Bidder – Treasurer Mr Bob Coupe – Secretary Mr Malcolm Todd – Concert Planner Mr Rob White – Concert Manager Mr Chris Dance – Webmaster Mr Conrad Walker Mr Andrew Alford 

## **Structure, governance and management** 

Sevenoaks Music Club is governed according to its constitution as adopted on 27 December 2018.  Sevenoaks Music Club is a Charitable Incorporate Organisation. Trustees are elected by Sevenoaks Music Club members at the Annual General Meeting. 

## **Reserves policy** 

It is Sevenoaks Music Club’s policy to hold some 120% of annual turnover in reserves for contingency purposes, this being based on covering all commitments that could be outstanding at any one time. 

## **Objectives and activities** 

## **Objectives** 

As stated in the charity constitution, Sevenoaks Music Club’s objects are: 

_To promote and develop public education and appreciation of chamber music through public performances, talks, competitions, recitals and such other means as the trustees deem appropriate._ 

The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and reductions are available through a subscription scheme, and reduced price tickets and subscriptions are available to students in order to encourage their attendance. 

The programme notes available at each concert go beyond those normally provided at recitals, and are designed to further audiences’ understanding and appreciation of the music being performed. 

The Club is run entirely by volunteers, who undertake all the administrative work associated with engaging and looking after the artists, publicity, and producing concert programmes. 

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**Sevenoaks Music Club 2022-23 Annual Report** 

## **Activities** 

Sevenoaks Music Club promotes the appreciation of chamber music primarily by arranging recitals by renowned musicians at Walthamstow School in Sevenoaks. Admission by ticket is open to anyone, and discounted tickets are available, primarily through a season ticket scheme. Reduced price concert and season tickets are available to students in order to encourage development of an interest in classical music. 

The Club also provides a financial contribution and a recital opportunity for two Sevenoaks Young Musician Competition participants each year as an encouragement to young performers. 

## **Achievements and performance** 

The Club has had a successful year, putting on seven concerts and with a good overall attendance. Membership was up on the previous season, but what was also very encouraging was the number of tickets bought for individual concerts. Donations from members also contributed; one concert was sponsored substantially by one member. 

Despite the challenge of recovering from loss of membership during the COVID pandemic, these figures, combined with a prudent choice of artists, resulted a small surplus for the year. 

Efforts have continued to be put into to advertising the Club, with an increased use of social media, and there is evidence that this is beginning to pay dividends, reflected in the number of new members as well as the increase in occasional ticket-purchasers, some of whom will hopefully decide to become members (season ticket holders). Recruiting more people to join the committee remains a challenge .. 

Signed on behalf of the trustees 


Charles Hebert 20 September 2023 

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**SEVENOAKS  MUSIC   CLUB** 

**''''''''''''''''''''''''''''''''''''''''''''''''''''''''''** 

## **Income and Expenditure Account for the Year 1st July 2022 to 30th June 2023** 

|**2021/22**|||**2022/23**|
|---|---|---|---|
|**£**|**INCOME**||**£**|
|6,951|Annual Subscriptions||10,555|
|1,994|Concert Tickets||3,232|
|2,067|Donations||4,170|
|271|Bank Interest||344|
|-|Refreshments||270|
|-|CD Sales||0|
|-|Miscellaneous||51|
|100|Refund||0|
|'''''''''''''''''''''''''''''''''''|||''''''''''''''''''''''''''''''''''''''|
|**11,383 **|**Total Income**||**18,622**|
||**EXPENDITURE**|||
|9,436|Artists||9,986|
|2,564|Hall Hire||2,450|
|616|Concert  Support||634|
|234|Office printing & member communication||249|
|223|Publicity & Advertising/Website||765|
|285|Insurance/Performing Rights||404|
|195|Prizes + donations||245|
||Bar Supplies||121|
|300|HMRC Tax (Overseas Artists)||0|
|154|Equipment purchase||0|
|109|Stripe/SumUp Fees (for card sales)||104|
||Miscellaneous||13|
|'''''''''''''''''''''''''''''|||'''''''''''''''''''''''''''''''''|
|**14,114 **|**Total Expenditure**||**14,972**|
|**'''''''''''''''''''''''''''**|||'''''''''''''''''''''''''''''''''|
|**-2731.43**|**DEFICIT**|**SURPLUS**|**3,650**|
|**Nil**|**Other Items**||**Nil**|
|''''''''''''''''''''''''''''''''''|||'''''''''''''''''''''''''''''''''|
|**-2731.43**|**DEFICIT**|**SURPLUS**|**3,650**|
|'''''''''''''''''''''''''''''''''''|||'''''''''''''''''''''''|





**SEVENOAKS   MUSIC   CLUB** 


**----- Start of picture text -----**<br>
12th July Balance Sheet at 30th June 2023<br>2021<br>£ BANK  and CASH BALANCES £ £<br>26,764 Bank & Building Society Deposits 27,108<br>13,601 Current Accounts 13,368<br>260 Petty Cash 143<br>100 Debtors  and Prepayments 0<br>-8,180 Creditors and unpaid cheques -4,424<br>------------------- --------------------<br>32,545 36,196<br>------------------- ----------------<br>GENERAL FUND<br>32,545 General Fund at 01 July 2021 32,545<br>Surplus 3,650<br>  -------------          --------------<br>32,545 36,196<br>   -------------   --------------<br>Paul L Bidder<br>  Hon. Treasurer<br>**----- End of picture text -----**<br>


## INDEPENDENT EXAMINER'S Report to the Members of SEVENOAKS MUSIC CLUB 

I have examined the accounts, which have been prepared in accordance with the accounting records. In the course of my examination nothing has come to my attention to which, in my opinion, attention should be drawn to for a proper understanding of the aacounts. 

Peter Knapton Independent Examiner 

## **Commentary** 

I am pleased to report that the Club’s accounts for the year 2022-23 show a **surplus of £3,650** as compared to a deficit of £2,731 for the preceding 2021-22 season. 

Income from annual subscriptions and concert tickets were substantially higher than last season’s. 

This was a result of both increases in the prices of each category and the numbers sold. 

Again, for the season, there have been many generous donations made by members, for which we are very grateful. 

On the expenditure side of the equation, spending on publicity and advertising has been increased by a significant amount. This was planned in order to increase our visibility in the area, with the aim of increasing membership and concert attendance. 

On behalf of the Club, I would like to thank Mr Peter Knapton for undertaking an independent examination of our annual accounts. 


Paul L. Bidder Hon. Treasurer