Sevenoaks Music Club 2021-22 Annual Report
Charity reference information
Charity name: Sevenoaks Music Club Charity registration number: 1181364 Correspondence address: Eaves Solefields Road Sevenoaks Kent TN13 1PF Trustees as at date of report: Mr Charles Hebert – Chairman Mr Paul Bidder – Treasurer Mr Bob Coupe – Secretary Mr Malcolm Todd – Concert Planner Mr Rob White – Concert Manager Mr Chris Dance - Webmaster
Structure, governance and management
Sevenoaks Music Club is governed according to its constitution as adopted on 27 December 2018. Sevenoaks Music Club is a Charitable Incorporate Organisation. Trustees are elected by Sevenoaks Music Club members at the Annual General Meeting.
Reserves policy
It is Sevenoaks Music Club’s policy to hold some 120% of annual turnover in reserves for contingency purposes, this being based on covering all commitments that could be outstanding at any one time.
Objectives and activities
Objectives
As stated in the charity constitution, Sevenoaks Music Club’s objects are:
To promote and develop public education and appreciation of chamber music through public performances, talks, competitions, recitals and such other means as the trustees deem appropriate.
The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and reductions are available through a subscription scheme, and reduced price tickets and subscriptions are available to students in order to encourage their attendance.
The programme notes available at each concert go beyond those normally provided at recitals, and are designed to further audiences’ understanding and appreciation of the music being performed.
The Club is run entirely by volunteers, who undertake all the administrative work associated with engaging and looking after the artists, publicity, and producing concert programmes.
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Sevenoaks Music Club 2021-22 Annual Report
Activities
Sevenoaks Music Club promotes the appreciation of chamber music primarily by arranging recitals by renowned musicians in the Ship Theatre (Walthamstow School) in Sevenoaks. Admission by ticket is open to anyone, and discounted tickets are available, primarily through a season ticket scheme. Reduced price concert and season tickets are available to students in order to encourage development of an interest in classical music.
The Club also provides cash prizes and a recital opportunity for two Sevenoaks Young Musician Competition participants each year as an encouragement to young performers.
Achievements and performance
Following the Covid-19 pandemic it was possible to put on all of the seven concerts planned for the 2021-22 season. The artists engaged included some who had had concerts cancelled because of the Covid outbreak. It was very gratifying that the number of people buying season tickets was back close to pre-Covid levels. By using the main school hall for concerts instead of the school’s small theatre it was possible to accommodate everyone in a wellspaced seating arrangement, and concert attendance was generally good.
Ticket income during the season was not sufficient to cover outgoings, but the Club was the beneficiary of some generous donations. During the season more effort was put into advertising the Club, and it is to be hoped that this will eventually pay dividends in future seasons. In addition, an appeal for more volunteers has been initiated with a view to giving the Committee which manages the Club greater resilience.
Signed on behalf of the trustees
Charles Hebert 05 October 2022
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Sevenoaks Music Club – Accounts 2021-22
The Club’s accounts for the year 2021-22 show a deficit of £2,731 as compared with a deficit of £2,299 for the preceding year of 2020-21.
The 2021-22 season was a return to a full concert programme following the 2 previous seasons that were reduced because of the Covid pandemic. Given the disruption caused to all aspects of life, including social and artistic, it is probably unsurprising that the effects have been experienced by the Club in terms of its membership income for the 2021-22 season. The Club has, however, received many donations from members, including some particularly generous ones, for which we are very grateful.
Anticipating the overall lower income during the season, and given the deficit experienced in the previous year, the committee decided to draw on the Club’s reserves to ensure that all expenses for the season could be covered by the funds in our current account.
For the current 2022-23 season, membership income has improved versus last season. So far, it looks as if it will be at a similar level, or slightly below, membership income for 201819 (the last full season before Covid). This is despite the increases in this season’s membership subscription fees.
On behalf of the Club, I would like to thank Mr Peter Knapton for undertaking an independent examination of our annual accounts.
Paul L. Bidder Hon. Treasurer
SEVENOAKS MUSIC CLUB ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
Income and Expenditure Account for the Year 12th July 2021 to 30th June 2022
| 2020/21 | 2021/22 | |||
|---|---|---|---|---|
| £ | INCOME | £ | £ | |
| - | Annual Subscriptions | 6,951 | ||
| 2,240 | Concert Tickets | 1,994 | ||
| - | Donations | 2,067 | ||
| 428 | Bank Interest | 271 | ||
| - | Refreshments | - | ||
| - | CD Sales | - | ||
| - | Advertising | - | ||
| - | Refund (Artists) | 100 | ||
| ''''''''''''''''''''''''''''''''''' | '''''''''''''''''''''''''''''''''''''' | |||
| **2,668 ** | Total Income | 11,383 | ||
| EXPENDITURE | ||||
| 3,400 | Artists | 9,436 | ||
| 650 | Hall Hire | 2,564 | ||
| 27 | Concert Support | 616 | ||
| 434 | Office printing & member communication | 234 | ||
| 107 | Publicity & Advertising/Website | 223 | ||
| 313 | Insurance/Performing Rights | 285 | ||
| - | Prizes + donations | 195 | ||
| HMRC Tax (Overseas Artists) | 300 | |||
| Equipment purchase | 154 | |||
| 36 | Stripe/SumUp Fees (for card sales) | 109 | ||
| ''''''''''''''''''''''''' | ''''''''''''''''''''''''''''''''''''' | |||
| **4,967 ** | Total Expenditure | 14,114 | ||
| '''''''''''''''''''''''''''''' | ''''''''''''''''''''''''''''''''' | |||
| - | 2,299 |
DEFICIT | DEFICIT | -2,731 |
| Nil | Other Items | Nil | ||
| '''''''''''''''''''''''''''''''''' | '''''''''''''''''''''' | |||
| - | 2,299 |
DEFICIT | DEFICIT | -2,731 |
| ''''''''''''''''''''''''''''''''''' | ''''''''''''''''''''' |
SEVENOAKS MUSIC CLUB 12th July 2021 Balance Sheetal 30th June 2022 BANK and CASH BALANCES 31,801 Bank & Buikling Society Deposits 4,068 Current Accounts 133 Petty Cash 129 Debtors and PrepayThenls -853 CdItorS and unpaid theques 26.764 13,601 260 i(M) 4.180 35,278 32.545 GENERAL FUND 35.277 General Fund al 12 Jusy 2021 35.277 -2,731 Def1t 35,277 32.545 Paul L Bkjder Hon. TreasuTrr INDEPENDENT EXAMINER'S Report to the Membern of SEVENOAKS MUSIC CLUB I have examwled the accounts. %thich have been pPaTed In aco)rrJance wrth the accounttng records. In tho couise of my èxamlnalfon nothln9 has wme to my attent to vthkh, In my oplnKJn. attenthjn shoukl ba drawn for a prop•r undgrstsnding of thg account$. Peter Knapton Independent Examlner