**Sevenoaks Music Club 2020-21 Annual Report** ## **Charity reference information** Charity name: Sevenoaks Music Club Charity registration number: 1181364 Correspondence address: Eaves Solefields Road Sevenoaks Kent TN13 1PF Trustees as at date of report: Mr Charles Hebert – Chairman Mr Paul Bidder – Treasurer Mr Bob Coupe – Secretary Mr Malcolm Todd – Concert Planner Mrs Penny Hargreaves – Concert Manager Mr Chris Dance Additional trustees during the financial year reported: Mr Derek Campbell Mr Patrick Cherlet ## **Structure, governance and management** Sevenoaks Music Club is governed according to its constitution as adopted on 27 December 2018. Sevenoaks Music Club is a Charitable Incorporate Organisation. Trustees are elected by Sevenoaks Music Club members at the Annual General Meeting. ## **Reserves policy** It is Sevenoaks Music Club’s policy to hold some 120% of annual turnover in reserves for contingency purposes, this being based on covering all commitments that could be outstanding at any one time. ## **Objectives and activities** ## **Objectives** As stated in the charity constitution, Sevenoaks Music Club’s objects are: _To promote and develop public education and appreciation of chamber music through public performances, talks, competitions, recitals and such other means as the trustees deem appropriate._ The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and reductions are available through a subscription scheme, and reduced price tickets and subscriptions are available to students in order to encourage their attendance. The programme notes available at each concert go beyond those normally provided at recitals, and are designed to further audiences’ understanding and appreciation of the music being performed. The Club is run entirely by volunteers, who undertake all the administrative work associated with engaging and looking after the artists, publicity, and producing concert programmes. Page 1 of 2 **Sevenoaks Music Club 2020-21 Annual Report** ## **Activities** Sevenoaks Music Club promotes the appreciation of chamber music primarily by arranging recitals by renowned musicians in the Ship Theatre (Walthamstow School) in Sevenoaks. Admission by ticket is open to anyone, and discounted tickets are available, primarily through a season ticket scheme. Reduced price concert and season tickets are available to students in order to encourage development of an interest in classical music. The Club also provides cash prizes and a recital opportunity for two Sevenoaks Young Musician Competition participants each year as an encouragement to young performers. ## **Achievements and performance** Because of the Covid-19 pandemic none of the 2020-21 season’s seven concerts could take place as planned. However, it was possible to put on the final two concerts, given by Emma Halnan and the Eblana Strings Trio, and by the Marmen String Quartet, after the easing of restrictions, the latter concert actually taking place a few days after the end of the Club’s financial year. A number of the other 2020-21 concerts have been incorporated into the 2021-22 programme. A consequence of the pandemic was much lower outgoings than normal but also very low income (from the sale of tickets for the two concerts that were put on). In the circumstances the attendance at those two concerts was gratifying, but it is evident that a significant proportion of our regular audience has been lost over the past year, and some rebuilding of our audience will have to take place. Signed on behalf of the trustees Charles Hebert 16 October 2021 Page 2 of 2 Sevenoaks Music aub- Accounts 202(￿21 The Club's accounts for the year 2020-21 show a defidt of £2.299 as compared with a surplus of £2,999 for the precedin8 year of 2019-20. It will come as no surprise to member5 that. as with the previous Season. the Club's accounts for 2020-21 reflect the extraordinary circumstances that we have experienced over the period. However, taking the two seasons. 2019-20 and 2020-21, together the result would show a surplus. This is largely a consequence of the generosity of members, donations, including those who declined refunds for the cancellation of the final two of the 201YL20 season's concerts. In normal times the Club obtains the greater part of its income from members, subscriptions and donations. In contrast, all of the Club's income for the 2020-21 season came from Individual tlcket sales for the two concerts held In May and July. ficket pricing was influenced by the windfall surplus from the previous year and wa5 also reflective of uncertainty as to how many members might attend in the aftermath of lock downs. In the event, audience turn-out for each recital was 8ratifyin8. Members may notice that our year end account has exceptionally been extended to 121 July for the 202(k21 season. This is to account for transattions related to our flnal concert that took place on 03, July 2021. For the current. 2021-22, season we shall revert to our normal year end of 30 June. The Club is fortunate in that its costs are directly related to the number of events held, with very few fixed overheads. Nevertheless. costs forthe two concerts held durin8 the season exceeded ticket income, resultin8 in the deficr( reported above. During the year the Club has instituted a facility to purchase tickets and pay membership by debit or credit card through our website, as well as the traditional methods of cheque and cash. This facility appears to have been well-received and, to date, there have been minimal issues with the system. For the current season, membership income and donations are looking to be lower than for 2019-20. It is unlikely that this income will cover the costs of artists. fees, hall hire, concert support, and printing etc. that will be incurred. If individual ticket sales and other sundry income is insufPicient to make up the difference, it may be necessary to draw on our reserves to cover the shortfall. This situation will be c105ely monitored as the season progresses. On behalf of the Club. I would liketo thank Mr Peter Knapton for undertaking an independent examination of our annual accounts. Paul L. Bidder Hon. Treasurer SEVENOAKS MUSIC CLUB Income and Expendityrn kcountfor tho Year 1st July 2020 to 12th July 2021 2019120 2020121 INCOME 9,611 Annual Subscnpl*)n5 1.063 Concert r￿k￿lS 3.460 th)nalnns nd. Gift knl 438 Bank Internst 288 Refrgshrr*nts 76 CD Sales Advertbslng 150 Refund (Artists) 2.240 428 15,086 Tolal Incom• 2,668 EXPENDITURE 6.110 Art151$ 2.300 Art￿1 Donal￿nS ￿ cancelgd ¢onorts 1.550 Hall Hire 701 Concert Support 691 Offu prntilg & fferrt)er 100 PublKfty & AdvertiSinglWef)stte 361 InsuraneelPerfomNng Rohts 114 Refro$h￿nIS 160 T￿81 Refund Slnpe Fees (for knlemet sa18s) 3.400 650 27 434 107 313 36 12,087 T¢)tal Exp•ndl￿r* 4.967 2,999 SURPLUS DERCIT 4.299 othor hems Nll 2.999 SURPLUS crr -2,299 SEVENOAKS MUSIC CLU8 30th JunE 2020 Balance Sh•et at 12th July 2021 BANK and CASH BALANCES 31,372 Bank & Building Society DeFQSrts 8,095 Currenl Accounts 100 Petty Cash O Deblofs and Prepayments -1.990 Credrtors and unpaid cheqL 31,801 4,068 133 129 53 37,576 35,278 GENERAL FUND 37,576 Genefal Fund al 1 Juty 2020 37,576 .2,299 DefKit 37,576 35,277 Paul L 8￿der Hon. Treasurer INDEPENDENT EXAMINER'S Report to the Mernbers of SEVENOAKS MUSIC CLUB I have examined the accounls, whith have been prepared in aCco￿anCe with Ihe accounling records. In the course of my examination nolhing has Come to my allenlion lo whKh, in my opinK•n, atten￿n should be drawn loc a proper L*)derstsnding of the accounts. Peter Knapton Independent Examiner