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2021-12-31-accounts

Registered Charity Number: 1181333

Tinsley Community Allotment

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year ended 31 December 2021

Tinsley Community Allotment

Contents

Page
Legal and administrative information 1
Trustees' annual report 2 - 10
Accountants’ Report 11
Receipts and payments account 12
Statement of assets and liabilities 13
Notes to the accounts 14

VAS Community Accountancy

Tinsley Community Allotment

Legal and administrative information for the year ended 31 December 2021

Trustees Name Position Timothy Shortland Chair Rodney Heslop Treasurer Sheila Sutherland Secretary Michael Steadman Mary Sewell

Other key personnel

Jacqui Dace Jess Banham

Community Allotment Worker Community Allotment Worker

Charity number

1181333

Principal address

C/o Tinsley Forum 120-126 Bawtry Road Sheffield S9 1UE

Accountants

VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW

1

VAS Community Accountancy

Tinsley Community Allotment

Trustees' annual report For the year ended 31 December 2021

The trustees submit their annual report and the financial statements for the year ended 31 December 2021.

Structure, governance and management

Tinsley Community Allotment is a Charitable Incorporated Organisation which registered with the Charity Commission on 21 December 2018. Tinsley Community Allotment is governed by the rules and regulations set down in its governing document as last updated on 21 December 2018.

The organisation started operating in February 2019, previously it was operated as part of the Tinsley Tree project, but has now transitioned to being an independent charitable organisation.

Method of Recruitment and Appointment of Trustees

Trustees are recruited through putting out requests within the allotment, gardening and horticultural network in Sheffield. Trustees are appointed by invitation to attend a meeting, with information regarding the roles and responsibilities having been shared prior to the meeting. Appointment includes signing a trustee declaration.

Charitable objectives and activities

The objects of the charity are:

  1. to further or benefit the residents of Tinsley, South Yorkshire without distinction of gender, sexual orientation, race or of political, religious or other opinions by providing allotment facilities in the interests of social welfare for recreational leisure time occupation with the objective of improving life for the residents.

  2. to advance the education of the public, in particular young people, by providing practical horticultural activities with links to the national curriculum.

The activities we do to meet our objectives are:

Tinsley Community Allotment is open on Friday mornings offering educational and experiential sessions to school children from the local primary school – Tinsley Meadows Primary Academy. One group attends each week during term time and we occasionally offer one-off sessions to whole year groups (split into smaller groups) linking with particular national curriculum themes in school. Activities offered to these children include: sowing and planting; riddling compost; leaf collecting and composting; weeding, watering and harvesting; themed scavenger hunts; art and craft.

The allotment is also open on Friday afternoons to the general public. These sessions are aimed more towards local adults during term time, but are generally open to all. Volunteers attend sessions and help with all tasks on the allotment: sowing, planting, tidying, composting and planning what to grow. They are offered harvested produce to take home with them at the end of the sessions. The allotment is also offered as a space for relaxing, socialising and learning about horticulture.

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VAS Community Accountancy

Tinsley Community Allotment

Trustees' annual report For the year ended 31 December 2021

The activities we do to meet our objectives (continued)

This year we have set up an allotment-based, weekly toddler group on Thursday mornings in term time. This is aimed at families from the local and nearby areas with pre-school aged children. The children can attend with carers and we offer them allotment themed activities, art and craft, toys, a music wall, a chance to relax with a book in the reading den, snack time, harvested produce and social opportunities for the parents and carers. This has proved to be very successful, bringing in fourteen families with young children.

Tinsley is part of the Darnall Ward and falls within the 10% most deprived nationally. Tinsley area is culturally diverse, with a large BAME population, including transient communities such as Slovak Roma. There are high levels of need including prevalence of poor mental health, social isolation in the elderly, chronic ill-health and co-morbidity as well as low levels of physical activity, uptake of services e.g. poor nutrition and obesity, low literacy levels (particularly where English is not a first language).

Activities undertaken at Tinsley Community Allotment address a number of these differing priorities within the local area, including:

Improvement to health, wellbeing and self-esteem – the undertaking of organic food cultivation provides excellent opportunities to undertake gentle exercise and also can improve diet and reduce levels of obesity. Improvements to wellbeing and self-esteem are widely documented.

Building communities – our activity is open to all of the community and, most recently, has involved people between the ages of 1 and 70 years of different genders. Our volunteers are also ethnically diverse. As such, our project supports local community cohesion by bringing people together for a common goal.

Poverty and welfare – our activity assists local poverty and welfare by empowering local people to cultivate their own food. All organic fruit and vegetable crops are shared with volunteers on a regular basis. Eating and tasting is also undertaken.

Environment – the activity demonstrates excellent horticultural practice, introducing the principles of organic food cultivation and also recycles all of its green waste in order to produce compost and leaf mould.

3

VAS Community Accountancy

Tinsley Community Allotment

Trustees ' annual report - continued For the year ended 31 December 2021

Public Benefit Statement

The trustees have had due regard to the Charity Commission guidance on public benefit reporting in deciding what activities the charity should undertake. This report illustrates the activities undertaken to support the public benefit requirement.

Achievements and performance Numbers:

We have had 214 different visitors this year, 126 of these being adults and 88 children.

After an early lockdown in 2021 due to Covid-19 cases spiking, we were able to open to the public again properly in April this year. We have had a very successful year and have far exceeded all of our expectations for visitors to the allotment since we re-opened.

In April, we started our toddler sessions in conjunction with Manor and Castle Development Trust. These proved to be very popular, bringing in 14 new families to the allotment.

The sessions for pupils from Tinsley Meadows Primary Academy began at the start of May and continued in term time until the start of October. We also carried out two Healthy Holidays activities over the summer for pupils from families in receipt of benefits. These sessions brought in 25 pupils and 9 members of staff/parents for seasonal gardening activities and crafts. In addition to these sessions, we ran other Healthy Holiday activities bringing in a further 35 children and 10 adults.

Our 2 long term committed volunteers, who have been involved with the allotment for many years, continued to come to the allotment throughout the year to water and tend plants when no one else was on site. We have another new regular volunteer who attended on Friday afternoons with her children (school was closed for cleaning) and brought friends with their children as well. Last year we gave a few planters outside the allotment gate to a local family, who have continued to attend our open sessions and also brought family and friends along to the allotment. We have also continued to have occasional visits from individuals looking for social contact.

We held our trustee AGM meeting on site in June, allowing our trustees to see what we had been working on during the year.

4

VAS Community Accountancy

Tinsley Community Allotment

Trustees ' annual report - continued For the year ended 31 December 2021

Ages, Gender, Ethnicity:

All details are approximate as we do not formally record this information.

Ages:

Under 11 74 35% 11 – 18 14 6% 19 – 50 94 44% Over 50s 32 15% Total 214

Gender:

Overall the gender of visitors has been around 55% female and 45% male.

Ethnicity:

The local population is made up of roughly 40% from Pakistan, 40% from Slovakia and 20% White British. 96% of school children in Tinsley are from BME groups.

This year we had one class from Tinsley Meadows Primary School, which is for children with Special Educational Needs and Disabilities. This group is a mixture of children from Slovakia, Asia, Eastern Europe, White or from Multiple Ethnic groups.

Our regular volunteers are White British, Asian and Irish. The occasional visitors were a mixture of Pakistani, Polish, Kurdish and White British.

Summary of ethnicity
White: 32%
Mixed/Multiple Ethnic group: 6%
Asian/Asian British: 51%
Black/African/Caribbean/Black British: 5%
Other ethnic group: 6%

Activities:

Online presence

This year we continued to update our social media followers with regular posts, although there was less emphasis on this activity than during 2020, as we were once again able to focus on our primary aim of welcoming regular visitors back to the allotment. We also started using ‘Messenger’ to keep in touch with some of our regular visitors.

5

VAS Community Accountancy

Tinsley Community Allotment

Trustees ' annual report - continued For the year ended 31 December 2021

Construction & maintenance

Growing

This year we grew a variety of vegetables, herbs, fruit and flowers: Squashes – courgettes, butternut squash Brassicas - broccoli, Sutherland Kale, Kale

Legumes – French dwarf and climbing beans, broad beans

Onions and Roots – Onions, shallots, garlic, beetroot, carrots, leeks

Salad crops – tomatoes, chillies, cucumbers, lettuces, rocket, radishes, spinach, chard Herbs – curry plant, rosemary, parsley, coriander, lemon balm, mint, fennel, sage, cress, olivia Other vegetables – Sweetcorn, potatoes, sweet potatoes

Flowers – sunflowers, Sweet William, primroses, poached egg plant, nasturtiums

The fruit growing in the orchard area includes apples, pears and plums. In the main allotment we have blueberries, greengages, rhubarb, raspberries, plums, redcurrants, blackcurrants, gooseberries and cherries.

6

VAS Community Accountancy

Tinsley Community Allotment

Trustees ' annual report - continued For the year ended 31 December 2021

Growing (continued)

All harvested produce was given to volunteers, visitors, members of Tinsley Forum, Manor and Castle Development Trust and Darnall Well-being. Our Harvest Day brought in new visitors to the site and everyone was offered crops to take home from the allotment

School activities

We were pleased to be able to welcome the school children to the allotment in May after the lockdown. The sessions this year were taken up by a class of children with special educational needs and disabilities who benefitted from attending weekly with a high adult to child ratio. The school chose to only send one group weekly, due to continuing concerns about Covid. Activities with the children this year included: sowing and planting, compost preparation, weeding, leaf collecting, harvesting and food tasting, bug hunts and photo trails, arts and crafts, seed saving and musical activities.

We also offered advice and some free herb plants to a member of staff at Tinsley Meadows Primary School who was setting up a growing area for the nursery outdoor environment.

Links with the community:

As part of the delivery of our activities, we aimed to make connections with local community initiatives and groups in order to develop opportunities for partnership working and to further promote our activities.

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VAS Community Accountancy

Tinsley Community Allotment

Trustees ' annual report - continued For the year ended 31 December 2021

Links with the community (continued)

A particular focus was to further develop relationships with parents and carers of the young people attending.

We also ran a weekly project for four weeks, aimed at local carers, in which they did gardening and arts activities and enjoyed socialising in the outdoor environment.

Near the end of the year, we had a visit from Sheffield City Council (Terry Fox, Mary Lea, Kate Josephs and three other councillors). We showed them around the allotment and answered their questions about our project.

Evaluation:

Following the difficult 2020 and lockdown at the start of 2021, we have far exceeded any of our expectations for the allotment this year. We have welcomed many people to the site, built on our collaborations with other organisations and generally improved the allotment for everyone who visits. For the first time, we have been able to open the allotment for two days a week, which has improved our presence in the local area and encouraged many more people to drop in and see what we are doing.

We once again welcomed children from Tinsley Meadows Primary Academy to the site, offering the pupils with special educational needs a regular term time visit to learn about horticulture, take harvests back to school and do fun and engaging activities. We also re-opened our Friday afternoon open sessions, bringing families in due to the school being closed for Covid cleaning. The regular children visiting enjoyed a range of activities on site and often didn’t want to leave.

8

VAS Community Accountancy

Tinsley Community Allotment

Trustees ' annual report - continued For the year ended 31 December 2021

Evaluation (continued)

Our new toddler session was a great success, bringing new families to the site and encouraging us to improve our space, making it more family friendly. The collaboration with Manor and Castle Development Trust has allowed us to widen our reach for potential attendees.

We worked alongside different organisations offering Healthy Holiday activities during the school holidays to children of families in the local area in receipt of benefits. These proved to be popular and brought many new families on to the site. We also worked with Tinsley Caring Hands and Hearts offering a series of gardening and art and craft activities. The women that attended these sessions benefited from social interaction and improving their self-esteem through trying new (and sometimes challenging) activities.

The planters outside the entrance have been well used by our regular visitor and her family. This relationship has strengthened through the year and they continued to join us on a regular basis, bringing many extended family members and friends with them.

We have generally improved our harvesting and sharing of produce this year, making picking of crops a regular part of our sessions. Our Harvest Day in September was well attended and an enjoyable time was had by all. As well as harvested produce and plants, there were games for people to play – a particularly popular one being the beanbag cornhole game. We hope to have a similar day next year.

We believe one of the most important benefits that our visitors (adults and children alike) have had this year is a chance to socialise after the difficult and isolated periods of lockdown that everyone has experienced throughout the pandemic. It is hard to place a value on the improvement to our users’ selfesteem and confidence that arises from this.

Plans for the future

2022 has seen the Government bring in changes to the law in relation to Covid, reducing the number of restrictions placed upon our organisation. With the lifting of these rules, we hope to be able to continue opening to the public for all of our planned sessions - to offer sessions to pupils from Tinsley Meadows Primary Academy and toddler sessions for local families during term time and to open to the public in the afternoons on one day a week.

Financially we will continue to pay our staff for two days a week from the start of March until the end of September (including paying for half a day admin time weekly) and then pay them for one day a week until the end of 2022. In 2023 we propose to employ the staff for 20 weeks at one day a week and 30 weeks at two days a week. All of these will be at the previously agreed pay scale. British Land has increased the funding they provide in order to support the new toddler sessions (as well as the school sessions) for three years, starting in 2022. As part of this agreement, we plan to increase the involvement of staff from Meadowhall, by offering more volunteer work days to them. Eon Community Fund have also provisionally agreed to three years of funding for the Friday afternoon open sessions.

9

VAS Community Accountancy

Tlnsley Community Allotmènt Tru5teos' annuil r•port- Contlnued For the yeartndtd 31 Det•mber 2021 Plans lor the fvtUT• I￿ntInU•d1 While the 8overnrneni.funded Healthy Holidays attivitips are still offtr?d, we hope tts continue woiking with othèr orE2ni5aflon5 to tsfter engagine activities ènd healthy lood 10 local childien from lamilies QA low inc¢me5. We are currEntly waltln¥ lo hear about funding Irom Eon Conimunity Fund to run further 525510n5 With Tiiisley Carln8 Hands and Ilearts We wlll also continue tu Inve5tlgale any other fundin8 siroams that are relevant io tlie project. Tlie plan 15 to conrinue wlih aur onllne prÈ5ence with r88uIAr social media posts R•MN•S poII¢y We hhve reviewed ou., Re%ervp% Polir.v and, alter assesslne the r.'sk profSlE ol our Income sireJm5 and fimed and variable c05t5, have introdtsced a new reserves policy target al a ran8e between E2,350 ond £7450 ol vear Thls wlll enable the allotrneiil to continue with current 8fAnt levels foi approxlmètelv a ran8e ot between 15 3 and 3.3 yÈo15 workin8 Oll the Current re5erve5 In the bank. 835ed gn the current forècasi fDr the nijmber of days emplo*èd Inio 2022 and Bf3nt l¢v•ls r?mainin8 the Same, our spEnd of £6,85&will Use the reserves wilhin 5.25 yvar5. These liiures hève in¢reaspd diie lo r)ur havlng 5eciired exlri fundln8 in 2021 and 2022 fo date. Approved by the trustee5 on ? En.../22_ nd signed on Iheir beh6lf bv-. Prlnt n3me.' ritrKts (LI i4W L Posltiun., io

Accountant’s report to the Trustees of Tinsley Community Allotment on the Preparation of the Unaudited Financial Statements for the year ended 31 December 2021

In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the accounts of the Tinsley Community Allotment for the year ended 31 December 2021 from the charity's accounting records and from information and explanations you have given us.

This report is made solely to the Board of Trustees of the Tinsley Community Allotment, as a body, in accordance with the terms of our engagement letter dated 22 December 2020. Our work has been undertaken solely to prepare for your approval the accounts of the Tinsley Community Allotment and state those matters that we have agreed to state to the Board of Trustees of the Tinsley Community Allotment, as a body. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Tinsley Community Allotment and its Board of Trustees as a body for our work or for this report.

It is your duty to ensure that the Tinsley Community Allotment has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and surplus of the Tinsley Community Allotment. You consider that the Tinsley Community Allotment is exempt from the statutory audit requirement for the year.

We have not been instructed to carry out an audit or a review of the accounts of the Tinsley Community Allotment. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts.

Signed: Voluntary Action Sheffield

VAS Community Accountancy The Circle 33, Rockingham Lane Sheffield S1 4FW

Date: 07/07/2022

11

VAS Community Accountancy

Tinsley Community Allotment

Receipts & payments account

For the period ended 31 December 2021

Notes
Receipts
Grants & donations
2
Charitable activities
3
Total receipts
Payments
Equipment
Resources
Seeds & plants
Insurance
Accountancy
Sessional Support wages
Admin
Other
Publicity
Total payments
Net receipts for the year
Total funds brought forward
Total funds carried forward		 Unrestricted
fund
£
2,000
760		 Restricted
fund
£
2,314
-
2,314
250
147
38
-
-
1,782
-
-
27
2,244
70
-
70		 Total
2021
£
4,314
760
5,074
652
313
82
139
840
9,350
3,290
864
27
15,557
(10,483)
45,021
34,538		 Total
2020
£
51,500
-
2,760 51,500
402
166
44
139
840
7,568
3,290
864
-		 577
25
53
123
-
6,096
2,450
310
-
13,313 9,634
(10,553)
45,021		 41,866
3,155
34,468 45,021

VAS Community Accountancy

12

Tln51èy Community Allotment Statement of assets and liabllltles As at 31 De¢embor 2021 2021 2020 Cash ass•ts Balances at bank.. Current account 34.538 45,021 Total 34.538 45,021 2021 2020 Dèbtors Grants due 3.000 3,000 2021 2020 U•bllltl•s CredStors Accountancy and Independent examlnatlon 252 270 807 840 512 1.647 Thesè Flnanclal Statemenis are accepteil by the trusiees on zi Slgned on behalf of the Board ol Tnjstees bv.. Prlnt rsame.. Trustee VASComNnitykcountancv 13

Tinsley Community Allotment

Notes to the accounts For the period ended 31 December 2021

1 Receipts & payments account

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

2 Grants & donations

Donations
Sheffield City Council Ward Pot
Darnall Well Being Small Grants
British Land Grant
Cultivation Steet - Community Garden Award		 Unrestricted
funds
£
-
-
-
-
2,000
2,000		 Restricted
funds
£
-
375
439
1,500
-
2,314		 2021
Total
£
-
375
439
1,500
2,000
4,314		 2020
Total
£
50,000
-
-
1,500
-
51,500

3 Income from Charitable activities

Contracts and projects
Sheffield Healthy Holidays Programme
Activity session income
4 Restricted funds
Sheffield City Council Ward Pot
Darnall Well Being Small Grants
British Land Grant		 Unrestricted
funds
£
370
390
760
Opening
balance
1-Jan-21
£
-
-
-
-		 Restricted
funds
£
-
-
-
Receipts
£
375
439
1,500
2,314		 2021
Total
£
370
390
760
Payments
£
(375)
(369)
(1,500)
(2,244)		 2020
Total
£
-
-
-
Closing
balance
31-Dec-21
£
-
70
-
70

Sheffield City Council Ward Pot

Funding to support the Community Harvest event.

Darnall Well Being Small Grants

Funding to contribute towards the improvement of the family area of the allotment.

British Land Grant

Funding to enable the running or a programme of organic fruit and vegetable cultivation sessions for local school children.

Prior year

Sheffield City Council Ward Pot
E-on Community Fund
British Land Grant		 Opening
balance
1-Jan-20
£
155
3,000
-
3,155		 Receipts
£
-
-
1,500
1,500		 Payments
£
(155)
(3,000)
(1,500)
(4,655)		 Closing
balance
31-Dec-20
£
-
-
-
-

5 Trustees' remuneration

Trustees received no expenses, remuneration or benefits in this period.

6 Transactions with related parties

No other transactions have taken place with related parties during the year, other than those included in note 5.

VAS Community Accountancy

14