|||||||||
|---|---|---|---|---|---|---|---|
||**Trustees' Annual Report for theperiod**|||||||
|**From **|Period start date|||**To**|Period end date|||
||Day<br>**01 **|Month<br>**January**|Year<br>**2021**||Day<br>**31 **|Month<br>**December **|Year<br>**2021**|



## Section A                        Reference and administration details 

**Charity name** Association of Polish Engineers in Great Britain **Other names charity is known by** STP **Registered charity number (if any)** 1181306 **Charity's principal address** Building POSK 238-246 King Street London Postcode W6 0RF 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Piotr Swieboda|Chair/ Vice-<br>Chair|Chair until 27 April 2021,<br>Vice Chair from 27 April<br>2021|AGM|
||Anna Kopyto|Vice-<br>Chair/Chair|Vice Chair until 27 April<br>2021, Chair from 27 April<br>2021|AGM|
||Malgorzata Kmiecicka|Vice-Chair|Vice Chair until 27 April<br>2021|AGM|
||Marian Zastawny|Secretary||AGM|
||Ewelina Wachnicka|Treasurer||AGM|
||Alina Antonik|||AGM|
||Teresa Bilinska|||AGM|
||Ryszard Chmielowiec|||AGM|
||Anna Izdebska||Resigned 18 April 2021|AGM|
||Miroslawa Michniewicz|||AGM|
||Artur Pawlowski|||AGM|
||Arkadiusz Piotrowski|||AGM|
||Krzysztof Szweda|||AGM|
||Kacper Wieckowski|||AGM|
||Tomasz Dudziak||Elected by AGM 18 April<br>2021|AGM|
||||||
||||||
||||||
||||||



**TAR** 

March **2012** 

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## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Constitution 

- (eg. trust deed, constitution) 

How the charity is constituted 

Association 

- (eg. trust, association, company) 

Elected by AGM or appointed by Board of Trustees subject to maximum Trustee selection methods number of Trustees defined in the Constitution not being exceeded. 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

|Procedure ref<br>number||
|---|---|
||Document title|
|||
|STP-001|Constitution|
|STP-002|Management Rules|
|STP-004|Code of Professional Conduct|
|STP-005|Disciplinary Procedure|
|STP-006|Technical Academy Management|
|STP-007|Finance Management|
|STP-008|Internal Audits|
|STP-009|Membership procedure|
|STP-010|Office & Administration|
|STP-011|Management of STP Awards|
|STP-012|Relations with Other Organisations|
|STP-013|IT Management|
|STP-014|Privacy Policy|
|STP-015|Data Protection Procedure|



## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

Association of Polish Engineers in Great Britain organises lecturers, trainings, courses, workshops, seminars and conferences. Provides mentoring and coaching programs and a meeting forum for people interested in engineering, construction and science subjects. 

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March **2012** 

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**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. **STP Report: Unleash Potential. Polish women working in STEM fields in the UK** - STP aims to get to know this unique group more. The stories and experiences of women who have decided to pursue STEM in exile are as diverse as they are. Our report will analyse these experiences to create a profile of a Polish woman working in STEM in the UK. The partial results of the survey conducted in the first half of 2021 were presented at The Congress of Polish Engineers in the UK in October 2021. Report is expected to be published in 2022. **Congress of Polish Engineers in UK** was a 3 day hybrid event during which we explored some of the challenges being faced by engineers in the 21st century. During the first day (28[th] October 2021) we hosted two online discussion panels where variety of guests shared their perspectives on how to navigate the world of data and on how modern engineering crosses not only technological but also cultural borders. On the second day (29[th] October 2021) we invited our guests to the Polish Embassy in London, where we looked back on the achievements of Polish engineers in the past decades. The event concluded with an informal Saturday brunch in SkyGarden (30[th] October 2021). **British Science Week/ Science Outreach** – two online meetings organised in March 2021: • _Dr Gary C. Barker: The coronavirus data deluge. Coping with complexity, confounding and causality_ • _Dr Andrzej Szydło: As if by magic. Spectacular Chemistry Show_ **Mentoring programme** – Expanding the programme by additional mentors in order to support members of the association in their career development and achievement of chartered engineer status in the relevant professional body institute. One open meeting organised in November 2021 in cooperation with Federation of Polish Student Societies in the UK for people interested in joining the programme. **Thursdays4U** - The association kept organising monthly lecturers / talks under project “Thursdays4U”. 7 events organised. Talks/ lecturers focused on technical / innovative subjects such as: electronic and electrical systems in automotive, environment friendly engines, Immunotherapy, Software Development etc. Thursdays4U are open to public without charge. • _Krzysztof Janik Meng: Inżynier systemów elektronicznych i elektrycznych w motoryzacji._ • _Prof. Dr inż. Mirosław Wyszyński: Roadmap to development of environmentally friendly vehicle engines._ • _Elwira Kamińska PhD: Immunotherapy Harnessing the Body’s Natural Defenses Against Cancer_ • _Katarzyna Jasiak: Trust me… I am a software engineer – czyli o tym jak robimy software_ • _mgr Anna Rzepiela: Zdrowie – jak żyć by zdrowym być? – Aktywność fizyczna małymi krokami do osiągnięcia sukcesu_ • _mgr inż. Teresa Bilińska: Engineering above all borders_ • _mgr Krzysztof Ruszczyński: Dlaczego krykiet jest ważny? Historia i teraźniejszość Stowarzyszenia Techników Polskich_ 

**TAR** 

March **2012** 

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_w oczach Prezesa z lat 2006-2009_ 

**Open meetings** one online meeting marking International Women’s Day organised in March 2021 for members and volunteers of the Association. Special guests of the meeting included 3 relatively new members of the Association, sharing their experience of being a woman working in STEM. The meetings are a great opportunity to find out more about the activities of the association, how volunteers can get involved or they can ask questions directly to Trustees. 

**Christmas meeting -** organised in face-to-face form for all members and volunteers of the association. 

**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

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March **2012** 

4 



## Section D                      Achievements and erformance p 

**Summary of the main achievements of the charity during the year** 

**Organising planned events/activities** - Successful organisation of events/activities listed in section C despite all the disruption and difficulties caused by COVID-19. 

**TAR** 

March **2012** 

5 



## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

The Association is to maintain a reserve fund. The reserve fund is created in order to encounter risk of unforeseen emergency or other unexpected need for funds, e.g. an unexpected large repair bill or finding ‘seed-funding’ for an urgent project. The reserve fund is to be included in the planned budget and should equate to 3 months average expenditure but not less than £2000. 

**Details of any funds materially in deficit** 

There are none. 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**<br>**Full name(s)**<br>**Position (eg Secretary, Chair,**<br>**etc)**<br>**Date**|Anna Kopyto|Marian Zastawny|
|---|---|---|
||Anna Kopyto|Marian Zastawny|
||<br> <br>Chair|Secretary|
||<br>03/08/2022||



**TAR** 

March **2012** 

6 




## **ASSOCIATION OF POLISH ENGINEERS IN GREAT BRITAIN CHARITY REGISTRATION NUMBER 1181306** 

## **INCOME STATEMENT** 

## **FOR THE YEAR ENDED 31 DECEMBER 2021** 

## **INCOME** 

Membership fees £     1,620.0 Donations £     9,423.0 Course fees £             - Other income £        100.0 **£     11,143** 

## **EXPENSES** 

|Advertising and Promotion<br>5,155.62<br>£<br>Bank charges<br>117.68<br>£<br>Internet and hosting<br>406.27<br>£<br>Software and computer runnig cost<br>374.07<br>£<br>General Admin expenses<br>-<br>£<br>Donations<br>320.00<br>£<br>Insurance<br>339.07<br>£<br>Tools and equipement<br>137.97<br>£<br>Teaches fees<br>-<br>£<br>Telephone cost<br>-<br>£<br>Training materials<br>-<br>£<br>Membership fees<br>1,371.80<br>£<br>Cost of materials<br>-<br>£<br>Interest receivable<br>-<br>£<br>Meals and entertainment<br>-<br>£<br>Contract services<br>7,222.28<br>£<br>Travel expenses<br>-<br>£<br>Other expenses<br>170.65<br>£||
|---|---|
||**15,615.4**<br>**£**|
|||
|**Profit fot theyear**|**4,472**<br>**-£**|



|**STATEMENT OF FINANCIAL POSITION**|||
|---|---|---|
|**AS AT 31 DECEMBER 2021**|||
|Openig balance|£|14,933.7<br>|
|Profit for theyear|-£|4,472.4<br>|
|**Closing balance**|**£**|**10,461.4**<br>|
||||
|**Cash at bank**|**£**|**10,461.4**<br>|