## **SLOUGH SCOUT COUNCIL** 

Annual General Meeting Saturday 7[th] June 2025 

3[rd] Upton, Upton Court Road, Slough SL3 7LU Commencing 18:30 

## **1. Introduction and welcome - Chair** 

The Chair welcomed everyone to the AGM. 

The Chair thanked 3[rd] Upton for the use of their facilities. 

## **2. Apologies for absence - Chair** 

Nigel Bevan, County Lead Volunteer 

## **3. Governance topics - Chair** 

- **a. Approve the minutes of the Annual General Meeting held on Monday 8[th] July 2024** The District Trustee Board have reviewed the minutes of the previous AGM at their meeting held on 21[st] September 2024.  I put forward these minutes are taken as read and ask the District Scout Council to agree they are a true record of that meeting. 

Seconded by Gerald Higgins.  Approved by a show of hands. 

- **b. Adopt the model constitution from Policy, Organisation and Rules (POR)** 

   - In line with the recommendation from Scout Headquarters, the District Trustee Board proposes we adopt the model constitution from Chapter 5 of Policy, Organisation and rules. A copy of this was available for review and inspection prior to this meeting, and copies are also available at this meeting. 

Seconded by Dave Rainer.  Approved by a show of hands 

- **c. Note the District’s financial year** 

Can the District Scout Council members please note our charity’s financial year is 1[st] April 2024 to 31[st] March 2025. 

- **d. Approve appointed and community members of the District Scout Council** Chair notes the District Scout Council can admit other people to membership.  Chair advises that Jamie Green is nominated as a District Scout Council member. 

He is to be admitted as a member of the District Scout Council as well as the ex officio list in POR Rule 5.5.4 

Approved by a show of hands 

Please Note:  This nomination is to the District Scout Council (the people attending the AGM).  They are not members of the District Trustee Board.  Please also note, this nomination can be by name or role. 



- **e. Agree the number of members that may be appointed to the Trustee Board** Following good practice recommendations from Charity Governance Code, POR states Trustee Boards should have a minimum of five, and no more than twelve, Trustees in total. This includes ex officio and co-opted Trustees. 

The District Scout Council must agree the number of people to be appointed to the Trustee Board. The outgoing Trustee Board recommends that nine people are appointed.  I propose the District Scout Council approves that recommendation. 

Seconded by Joe Malley.  Approved by a show of hands. 

- **f. Agree the quorum for future meetings of the District Scout Council (excluding this AGM)** The District Scout Council must agree its quorum – the minimum number of District Scout Council members that must be present at District Scout Council meetings. The outgoing Trustee Board recommends the quorum should be set at 5 people. Does the District Scout Council approve that recommendation? 

Seconded by Dave Rainer.  Approved by a show of hands. 

## **4. Review of the previous year - Chair** 

The chair noted the recent death of Patricia Higgins, a long-standing member of the Slough Scout District, having held various support roles since the early 1970’s.  The Chairs report was distributed as part of the AGM papers. 

The Chair asked the District Lead Volunteer to present their annual review 

- **a. The District Lead Volunteer’s review of Scouts in the Slough District – District Lead Volunteer** 

The District Lead Volunteer gave a review of Scouting in the district over the past year and thanked all who have helped to take Slough Scouting forward for the past year. 

Awards were distributed 

The Chair thanked the District Lead Volunteer for their review 

- **b. Receive and consider the Annual Report of the District Trustee Board including the annual Statement of Accounts – District Treasurer** 

   - The Chair notes the District Trustee Board has approved the Annual Report and Statement of Accounts, and has received the report on the accounts from the Auditor, Mr Ian Hill. 

The Chair asked the District Treasurer to give their explanation of the Statement of Accounts. 

The Treasurer explained the Statement of Accounts. 

The Chair invited questions from the floor regarding the Trustee Annual Report, and the Annual Accounts.  No questions were asked. 

The Chair thanked the District Treasurer and Ian Hill. 

Page 2 of 4 pages 



## **5. Making appointments - Chair** 

We’ll use this part of the meeting to organise the set up of the charity until the next AGM. We'll appoint a Trustee Board to oversee good governance for the charity over the next year. 

## **a. [If required] Appoint the District Chair, following recommendations from the open selection process initiated by the District Trustee Board – District Lead Volunteer** 

The Chair handed the chairmanship of this meeting over to the District Lead Volunteer. 

The District Lead Volunteer explained the open selection process agreed by the Trustee Board. The recommendation to the District Scout Council is that Bruce Clark should be appointed as District Chair. 

Approved by a show of hands 

The District Lead Volunteer handed the chairmanship of this meeting back to District Chair. 

Please note: If appointing a new Chair, you should agree prior to the AGM whether the outgoing Chair will continue to lead this meeting, or whether the new Chair should take over immediately during the meeting. It’s strongly encouraged the new District Chair takes over after the AGM’s finished – perhaps from midnight following the AGM. 

- **b. [If required] Appoint the District Treasurer, following recommendations from the open selection process initiated by the District Trustee Board – Chair** 

The Chair explained the open selection process agreed by the Trustee Board. The recommendation to the District Scout Council is that Chris Duke should be appointed as District Treasurer. 

Approved by a show of hands 

- **c. [If required] Appoint members of the District Trustee Board, following recommendations from the open selection process initiated by the District Trustee Board – Chair** 

The Chair explained the open selection process agreed by the Trustee Board. The recommendation to the District Scout Council is that Gerald Higgins; Mike Duke; Chris Edwards, Isaac Scotney and Harrison Saunders.  Ex-officio members are Anakin Shrewsbury and Mark Ashworth should be appointed as members of the District Trustee Board. 

Approved by a show of hands 

- **d. [If required] (Re-)appoint District President and/or Vice Presidents – Chair** 

The Chair noted that the District Scout Council appoints the District President and/or Vice President. 

The Chair advised that Pauline Hodges is proposed to remain as President. 

Approved by a show of hands. 

Page 3 of 4 pages 



- **e. Appoint the Auditor – Chair** 

The Treasurer proposed Ian Hill as auditor 

The Chair confirmed that Ian Hill has been proposed, seconded and is qualified for the role, and asks for a show of hands to approve Ian Hill’s nomination. 

Approved by a show of hands. 

- **f. Nominate representatives of the District Scout Council to represent the District on the County Scout Council – Chair** 

The Chair advised that we need to nominate 2 members as District representatives to the County Scout Council. Anakin Shrewsbury and Isaac Scotney have been proposed and seconded.  Approved by a show of hands 

**6. Closing Remarks - Chair** 

The Chair thanked everyone for their attendance and invited everyone to stay for refreshments. 

Page 4 of 4 pages 



202&2025
2023-2024
Income
1st Slough Explorers
Bank Interest
District Explorers
Oonation
Events
Events - Beavers
Events - Cubs
Events - Scouts
19,313.28
9,483.36
4,410.10
935.84
1.168.00
1,700.00
1,159.62
521.00
246.00
3(X).00
2.805.00
International Events
Loans to Groups
Membership Fees
Rent
17,754.72
34.109.19
750.00
8,580.00
0.00
30,626.50
175.50
Expense
1st Slough Explorers
Activity Equipment
Admin
Camping Equipment
District Explorers
Events
Events . Beavers
Events - Cub5
9,651.57
1,827.68
3,231.82
68.00
2,369.79
0.00
388.15
119.42
1,905.75
3,916.51
643.59
266.04
3,789.95
E 11
Events - Scouts
Insurance
International Events
Meetings
Membership Costs
Network
Rates
utilities
Venue Maintenance
279.98
748.24
12,698.20
281.20
0.00
185.88
29.07
541.48
7.584.22
39,595.09
384.02
28,625.40
29.35
30.26
462.96
142.61
Account balances
Lloyds I
Lloyds 2 1st Slough Explorers
Expense Account
Metro
Lloyds SAS Network
Lloyds Comm Instant Access
Lloyds Fixed Term Deposit I
Lloyds 95 days notice
22,880.29
11,593.33
8.25
6,592.74
1.103.97
40,246.64
66,445.09
2,650.83
465.41
6,592.74
23,188.22
3,829.31
180.000.00
0.00
193,066.03
Summary
Account balance brought forward
Total income
Total expenditure
283,171.60 261,249.37
80,158.36
53,879.75
87,838.71
31,957.52

Net income
Account balance carried forward
-7,680.35
275,491.25
21,922.23
283.171.60
Scruitinised by..
Signature
Print Name
Date
lan Hill
4-Jun-2025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Roport to the trnsteesl
membèrs of
Slough Scout District
On accounts far thè year
ended
31 MAR2025
Charity no
lit any}
1181292
Set out on pages
I report to the trustees on my examSnation of the acc(yJnls of the above
charity I'the Trust") lor the year ended 31MAR2025
Responsibilities and As the charity trustees, you are responsible for the preparation of the
ba$ls of report accounts in accordance with the Charities Act 2011 1"Ihe Acl-l.
I report in respect of my examination of the Trust's accounts carriad out
under section 145 of the 2011 Act and in carrying out my examination, I
hav8 followed all the applicable Directions given by the Charity Commission
under section 14515llbl of the Act.
Independent
examinevs statemant
I have completed my examination. I confirm that no material mattèrs have
come to my attention lolher than that dis¢losed below") in connection wlh
the examination which gives me cause lo believe that in, any material
respect,:
the accounting records were not kept in accordance with section 130
of Ihe Acl,. or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requiremenis
concerning the lorm and content of a￿Ount$ set out in the Charities
IAccounts and Reportsl Regulations 2008 other than any requirement
that the accounts give a 'true and fair. view which is not a matter
considered as part of an independent examination.
I have no Concerns and have come across no other rnatlers in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Pleas8 d81818 th8 words in th8 brackgts rfthey do not apply.
Slgnod-
Date:
0¢
LOL
Name:
Relevant professional
qualltlcatlon{$l or body
lif any):
fcwfv
IER
October 2018

Address:
KolsEJMoE H,LL
LxckJ SLI E(SIE
Section B
Disclosure
Only complete if the examiner need5 to highlight matters of con￿rn (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Glv& h•re d¢tsil$ of any
items that the examlner
wishes to disclose.
IER
October 2018