# **Slough District 2023 AGM Reports th Monday 8 July 2024 at 8:00 p.m.** **Slough District AGM – 8[th] July 2024** Slough District AGM- 8 July 2024 Scouts SLOUGH SCOUT COUNCIL Annual General Meeting rdonday 8th july 2024 Cippenharn BrTtish Legion AGENDA Introductk>n and welcome ApoLogies for absence fjovemance toplcs Appfove the miTrule5 of the Annual General Meetiry held on Monday 10 July 2022 b. Adopt the rnodel conststuknoThfrorn Pobcy. Organisatwm aTrd Rule5 IPORI Note the District's financial year d Apwove apwinted and communrty members ofthe District Scout Counol Agree the nurnbet of members thèt rnay be appointed to the Trustee Board l. Agree the Quorum for fu￿re meebngs of the Dislrict Scout Council (excluding th15 AGMI Re￿tW of the previous year The DLrtrict Lead Volunteer 5 reviewof ￿OUts in the Slough Lh"strKt b Receive and consider the Annual Report of the Disknct Trustee Board. induding the annual Ststernentof the Acc(¥Jnts Making apwntmer Appointthe DirJtrKt Chair. following recoMMa￿al￿ from theopen Selectic￿ process Initsated by the DistrKtTrustee Boèrd b Apwintlhe DistrictTreasurer f¢liowing recornmendabon frcrn the owi Selectic￿ process Initsated by the DistrictTrustee Board Apwint mernbers of the Distrrt Trustee Boaid. follo￿ng r￿0Mm￿lationS frorn thew Select￿ process Inrtiated bythe District Trustee &)ord | d Re-appoint Distrirt President andlor WI￿ Preshlents Apwintthe Audttor l. Nominate representatrées of the Distnct SCO￿ Counul to represent the D15thrt on the County Scout Council CLO￿ng remawks PreSwftati￿ ot lthe SLough ￿ng Scoui Experfrtion 2023 Slough District AGM- 8 July 2024 Scouts ough District Council Annual General Meetlng Minutes IO" July 2023 Hdd atThe CippeRIw￿ Ro}.￿ British Club,BrookPat¥ Slollgk SLI SEJ l. Wekome The Di5tyiCt Chllirynan. BrLK? Ctsrk IBCI. welcorned evwv0￿ to the A6M and thanked them for coming. 2. WID8iQS lorAb$￿￿5 4)ologiÈS havè rètewed from Clarè CL)rk, Sarah Alnsworrh and Tr￿￿r GrÈenway 3. To Appr¢J¥o thÈ n￿n￿l@S olthèAGM holdon May 2022 The minuttt ha￿￿ been F￿701￿1￿ Miev&Ed b). the DisttiLt Executi1% commi.ttee at their rllstnett￿ afterthepTeiioui.4GI.L .4saresulL it￿.15PrOpOSedthltt￿e￿1llutes SI￿lld be tskell as read aDd approi. cond*rTim Hill. Appio¥4d bya showof hands I ihe motlEI constiwtionfrom Pol(y. Organi￿ona￿d Rules In line the recommendatyon3 frorn Scour Headquarters it pfopD5Ed that bye Jdopt the rnodel constr(UtiOD from Chapter S ot P￿1¢y. Organi5ation and Rules. A CO￿ ot this was availablp for re¥iew and inspECtion prior io ihis rThEetin8 Icopies were also availab￿ at the mÈÈtingl. Seconder P* Hi#ifft> Appro*d by a show of hands bl NrtethÈ fxstritvs fittancial yoar Mefflbv5 of the Scout Council asked to Mte that our charit¢5 fiDaD(ial year l., April to 3111 March. S•conder Gorald H￿in5. ApprovAd by a show of hand5 cl fvwethe nwnberofmembEv5that maybeelErtedtotheTnfftee Boavd Thk ￿StrKI ScoLrt Council must 38rn• at its AGM numbw of poopk thatAn ￿ *hicthd to thè Trust￿@ Btsard. Thè r￿￿￿endation from thè Outgoing TruStÈe BDard is that 4 people can bèelèttèd_ tEwasproposèd thatth@Thstrict5tOutCountil approvÈthatrètommÈndation_ ionder Harri5onSauD¢Jer5. Appfoved bya show of haDd5 Slough District AGM- 8 July 2024 Scouts dl Ayee th? quorum for ofthe ￿SITIrt knjt I￿￿J￿ID￿lI* AGMI meeliDE5 01 the District Twustee Board. meetiny of SUb￿0mrThttees Thp Distyirt Scout Council must aBree at it5 AGM tfve qwrum- the rninimum number of Dstrict Scout Council mornbws that must be prosont at the mo4tin8 of th4 DistrTrCt sco￿1 Couf*Cil. Tho rKomrn0ndat￿fi from thoouryoin8Trust*• Board 15 that I￿quOruM should bo set at 10 porsons. ThH Oi5trittScout Council woro ask4d to apprLWQ that Th7comm*ndatKffi. cond*r Harrisan Sèund4ts. Appro¥•d bya shr*W of handL 5. Rttryewoftheprev•Ju5year The Di5tWKt Comm￿510￿￿￿$VeV￿+Ic4knuI1￿ C151rirt The 0￿￿cl Commissioner IIGI thonked Harii50n Saunders and Mark Ashworth fortheir continued Support and assislance. The District Cornmissionerf5 fepDrt wa5 shar2d prior to the meeting land included in the meeting packl To rttebve and consider the Annuil Repart of the Di5trKr Tru5ree Board the annualStat4mentoftho Accounts Tho Distrirt TrustoÈ Board has appro¥Èd Annual Rèwrt and STatÈmefit of Account5. and th4 ioport on thè ac£ounts has bo*n rac41￿d trom th* Ind•p￿d￿nt Examin4r_ Thè Treasurè @xrAainÈdthÈ St*Èmont of Accounts qUe￿￿J￿5 rio quesr•Jns wereJ5ked Bcthanked HOl￿G￿Trtand HJryt50D S3uDdEW51ortheira35innce inyttynK¢ur Krounts to the Scr￿l￿eer$. Tolvg.lappoint Di5trici Pr￿10￿ and10rlfft4.prn5id￿ts BC a￿S￿d that appointm￿tsaS Distritt pra￿d￿nI andlor WKoPr*sid4nt ar* mad&bytho Di51ritt 5coui Counul. BCath3edthJt Pauline Hodge5 and Tom Georyar? proptrsed 35 Pre5ideDt Approyed bya 5howof hand5 c￿n(l. by the Oistrirt Comrni5sb]ner. the Oistritt Trustee Board or the Sro C￿jn(l Slough District AGM- 8 July 2024 Scouts BC ath5ed thaT the Thstr￿ Stout Couhol tan adrnit otherpersorts to membership. jarn￿ GreEn ￿ rK¥niMted ￿ rnember5 uFthe Ci5trKrkoutCounal Approved bya shrtN ￿hand Toapprtr•Y the Di5trKrC0mmi￿lU1￿5 n(Hninaiion 011￿ Ctstrirt Chllir Thp Di5trictComThI￿o￿er nominatod 8ruc• Clarkto bk th5triCtChair. Approv￿ bya Shrr￿ olhands Tl Ele¢iiM of the Distrkt5e(rtt*y BC advE5￿ that thé Dtsthct Sètrètsry IS an aPPtsintmÈnt and. as rÈ9uirÈd, Gibbon5 ha5 been formalty proposed 5ecoDded. Since thpre weTe no fflher nominations by the d05inK dale a show gf har¥15 i5 iequire ID ippr(we Gibbon5' electyon. Viv Gibbons was foimally PfOFosed and 5eronded. ApkYo¥ed bya shrtw of hands. EIKiion of th• Di5rrxt Tr*a5urer BC adv￿@d that the District Troasur•r i% an oktted aPPOintm*nt and, as required. Hol Grant has bEenforffl3ltyprop05ed 6nd seconded. Sinc?there were no rther notnin3ooD5 bythe closing datè a show ofhandsts requirè to aPpr(Y￿ Holl¥Gran￿$ Holly Grant wa5forrnalty proposed and seconded. Apwowed bya sh￿￿ of hand5. ElE￿I￿ of membEf5tothe DiAvKtTvustee 8oJvd VG a(fvised that the fdlowiny hove been fcrrnalty prcy05ed and seconded in wriDDE by thedu• dato.. Pat Hig￿ft5 Harrison Saundors Miko Duko lpAG￿nOUgh Apwowed by5fvowvl hand5 Toapprowèthe Di5trittCoMmi￿o￿5 ￿(￿l￿al￿?￿st0ihe CqsrriCtTruJtee 8card BC5 DOrnIDatiOD5tothe Trustee Board Tmère.. Slough District AGM- 8 July 2024 Scouts Gèrald Higyns Chris Edwards Mike Duke Gary Rumb Approved by J 5hLVI of hand5 To appointthe Indepen￿ Exafflir•Er BC adV￿d that Paul Hill has proptrsod and s•condgd and ￿qUalIfi@d for rnlo. Cthairpropomd. Apwo%•l ty a showof hands To r@piÈsont￿ of thè Scout to repr@￿t the Dis1￿cl on 8C zdvwd thotthereha¥e bEen Th?¥olunteers forth￿ role. pprovqd by a show of haTrds aose Bcthankod all for attèndingand OutlinÈd thÈ arrangeM￿ts forthÈ rÈst of thÈ @￿t. The follownK present￿lon5 wer? made-. AD"Abvardfor Goud ￿r￿Ce- to Nick Harrner The.ch￿ kovE5 Award for40 yea￿ Sefyi￿ awardÈd to Pavline Hfmlges Slough District AGM- 8 July 2024 ## **District Commissioner’s Report 2024** **To be a verbal report at AGM meetng** **Slough District AGM – 8[th] July 2024** ## **Annual Report of the District Executve Commitee including the annual Statement of the Accounts** **Slough District AGM – 8[th] July 2024** Venue MaIntena￿e 7.S84.22 129 99 Total Expendltur• t¢￿rtb¥￿Els ' 31,957.52 87,997.Y9 Lloyds 1 Lloyd5 2 1st SFDugh Explorers Expense Aicount 66,445,Q9 2.650.83 465.41 243,992,39 1.255,69 7.456,38 6.592,74 Metro 6,592.74 Uoyd5 SAS Network Iloyds Sauine4 1 23,J88.22 1.952,17 3.829.31 OFFICIAL U¢yds Fixed Term Deposil I I￿,(￿￿1. Account balance brO￿ght forwafd Total income 201,249.37 275.843,00 5A A711 75 7A.4nA 7fi Total expenditure Net income 31,957.52 87.997.99 21,9?2 23 Atcount balance carried forward 283.17160 261.249.37 Slouth D5strf¢t Scout Councll ACt￿nts 0110412023- 3110312024 mll Ac¢outs , . Iniefth111on6 IZ,490.QQ 4.934.31 11,4G4.Q¥J Fxplnrprs 5.884.01 Oevtk)pmeni (ovid GiaDt5 183,CN)O.00 29,184.51 6,78192 . ?¥29rtr.7 183.000.CQ 29.184.51 Rostart Fund ohly 6.954.51 23SA87AH restrfrted FUNII Slough District AGM- 8 July 2024 CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts S•¢tlon A Ind•p¢ndeiit Examiiier's Rèport Réport to the trLL8ts0&1 mernbtrr8 d | Sb¥h Di6trd Sw Cwnal On •c¢ounts It)r the ywr 31M3r2W24 Chwlty n• 111 aryl 11812¥2 801 out on p I reF*XLtDthg tfUStaBS ￿ my exarmwttn ofthe a￿nts Oft￿ ab {￿e Tru8t"I fow èrMl&J R•spon•lblllll•¥ aThJ A8 Ihe tharty Im8ie8$ cllhe Trust. you a￿ IE5pcnsth fDr ts pyowal ba•lg DI rgport ofthe atr￿Unts In accwdan(* vAh Ihe of t￿ Chw't*s Acl 2011 fth8 Acri. I r8r#Jt in r88p8ra ol my eX￿lI￿n dlhe fnffjY8 8t{xWn￿ c•wY r*A undgrs&th'on 145 otlhe 2011 Act c&tyng rArt my ￿a￿￿n￿ll0n, I hgvè folowed lh& 8ppIts￿e DirEL*¢)n5 gfftn by ￿ cnarty CTrnmssion sethn t45(5Xbl of the Ad. Ind•pond•nt I h8v8 o>Trplel8d my 8XaM￿￿￿. I c￿r￿rn thal ￿ maiwial th h frumlnerfs $tst•ff*nt lo my ait8nth)n lolh8fihan Ihat d￿L*￿d t¢knw'l in Comed￿ with tr* exJninO1￿ wh￿h gws me (auu to belie￿ th•t kn. any rnat￿a aCt￿￿j fw)rds wer• ktyi in atxudance 8¢ckn 1￿ of the Act or nis do ncrt ac(xwd wth rect I have no antj have ac¥¢s8 no thr m8iler8 in ConrErt￿n lh8 ex9rn1natK￿ to wh￿h attwiKm te in toenat48 proper L￿o￿tand￿ of the A(xwnt5 to te rpathd. ' d¢l&lg Ibg woffls tij R•l•vant wol•sslonal qu•IMlcalionlsl or body Ilf anvl.. I Addr•ss: tsalT4￿E of tliLL ¢E IER 0thgb•f 2018 Slough District AGM- 8 July 2024 Section 8 D15c105ur2 Onty complete rf the ex8tnww negds to highlight matters of c￿c*M ISHW CC32 IndéFwKlenl ex*nnalh)D ol Gharrfy aLuibnlb. widarKE exarrHnerBI. Gly• h•r• brf•l dol*ls ol any Iteffs that Ihe •xamlnÉr WItsh￿ to discloK. IER 0￿0b￿ 2018 Slough District AGM- 8 July 2024 ## **District Chair’s Report 2024** This year has seen some real highlights in our Slough District, as we continue to grow from strength-to-strength post Pandemic. One of the most notable events of the year was the 2023 “Big Help Out” that was held at 3[rd] Upton. On that day we were pleased to welcome members of the Royal family who really got “stuck in” to the numerous tasks that needed to be done. That event garnered some wonderful publicity and attracted young people and adult volunteers to Scout groups across the district. Following on from that event we held the 2024 Big Help Out at 2[nd] Cippenham where a large number of volunteers were able to carry out much needed work on the scout hut and grounds. And to improve on our standing within the community (to improve on the fantastic PR we attracted in 2023) we’ve invested in some new gazebos which you will soon see out and about at carnivals and fetes across Slough as well as at County events. The Scout Movement is exactly that - a Movement – which “spurs us” all on to face new challenges. This year we have seen the biggest change in the Executive and uniformed Roles for many years. It’s rather exciting, especially given that Slough is one of the lead districts to make this happen. The new Trustee Board will concentrate on the key elements around Finances and Health and Safety (risk) and it will work alongside the district support teams headed up by the LV Team. The district is currently supporting a number of groups where their resources are low, for example Chairing 2 groups in Slough with a view to recruiting new people to expand their capability. The LV are also covering multiple roles to support other groups so if you’re reading this and need help, please don’t hesitate to contact us and we will try our best to find a solution path for you. We have had some challenges with our treasurer which has left us with no support to carry out the accounting duties this past year. My thanks go to Harrison for assisting with our finances and getting us to the AGM where, I’m glad to say, we have a set of scrutinised accounts for review. We also now have a new Treasurer which is fabulous news. This year our long-standing Secretary has decided to stand down. We will be sad to see Viv go. She has been an administrator/Secretary within Groups and the District for some 15 years and has been a part of my team since I took on the Chair role. I’d like to personally thank Viv for all of her support over the years and wish her all the best in the future. Thanks again. Leaving the Exec, but not going very far, are a number of team members whose roles now fall under the support team umbrella/new Bubbles. I’m certain that they will be an enormous asset to the district in their new roles and I would personally like to thank them for all the time and effort that you have volunteered to the district Executive over the years. Thank you, Pat, Nathan, Tim, Ian and I wish you all the best for the future. The AGM will be the districts transition to the new Trustee board and before it changes, I’d like to thank all of the current Executive. You all have worked tirelessly over the years and most certainly deserve the district’s thanks. My thanks to the Lead Volunteers for their support this year. Here’s to another successful year. Bruce Clark - Slough District Chairman **Slough District AGM – 8[th] July 2024**