## **Trustees’ Annual Report for the period** **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Uplyme Village Hall** ## **Charity registration number: 1181289** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide a space for local community**
**groups and individual hirers to use.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Hiring out the hall to local groups e.g.**
**primary school, pre-school, yoga, short**
**mat bowls, Quakers, horticultural society**
**and others as well as casual hire to**
**individuals for other events.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Uplyme Village Hall is managed by a**
**Committee of volunteers and 2 paid staff**
**– a hall manager and a cleaner.**
**They work together to ensure the hall is**
**well maintained for the use of all hirers.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Financial position is healthy – see**
**accounts.**| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|**Reserves are held for contingency**
**purposes. There is also a plan to install a**
**solar panels and battery system.**| |Amount of reserves held|Para 1.22|**£51,797.70 at 31/3/2024**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Regular and casual hirers**
**Fundraising events and activities**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees either volunteer or are asked to**
**step forward by The Committee**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Uplyme Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charity number|1181289| |Charity’s principal address|Lyme Road
Uplyme
Devon
DT7 3UY| ||| **Names of the charity trustees who manage the charity** |1
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|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---|---|---| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees– names ofthe directors at the date thereportwas approved
**Director name**|||||| |||**Director name**|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Peter Hackett **Full name(s)** Peter Hackett **Position (eg Secretary,** Chair **Chair, etc) Date** 13/05/2024 ## UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024 Simon Prior Oakwood Springhead Road Uplyme Lyme Regis DT7 3RS UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE EAR ENDED 31[ST] MARCH 2024 ## Contents 1) Accountant/Independent Examiner’s Report 2) Income and Expenditure Accounts 3) Balance Sheet Analysis 4) Treasurer’s Statement/Certificate UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024 ## ACCOUNTANTS/INDEPENDENT EXAMINER’S REPORT This is to certify that I have checked the attached Income and Expenditure Accounts and Balance Sheet for the year ended 31[st] March 2024. I have not conducted an audit as the charity’s trustees consider that an audit in not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and I am satisfied that the Accounts are in accordance with the books, records and explanations presented to me. Mrs Sally Howarth _Sally Howarth & Co. Accountants_ Address: Date: 10[th] May 2024 Heatherdale Cooks Lane Axminster EX13 5SQ Tel: 01297 306111 Reference: Uplyme Village Hall CIO - March 2024 ## UPLYME VILLAGE HALL CIO CHARITY REGISTRATION NUMBER 1181289 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2024 ||||2024|2023| |---|---|---|---|---| |||£|£|£| |**INCOME**||||| |Hall Hire/ Invoices|25,587.03|||25,978.14| |Refunds||(0.00)||(542.00)| |**Total Hire**|||**25,587.03**|**25,436.14**| |EDDC Covid Grants|||-|-| |Abbeyfield Grant|||-|20,000.00| |Govt Furlough Payments/ Grants|||-|-| |Other Charges & Donations|||526.99|2,021.16| |Dance Donations|||879.76|475.00| |Car Park Donations|||2,110.72|1,332.75| |Peppercorn Rent|||1.00|1.00| |Bank Interest|||960.89|68.25| |Fundraising|||6,073.17|4,074.60| ||||________|________| |**Total Income**|||**36,139.56**|**53,408.90**| |**EXPENDITURE**||||| |Wages - Hall Manager|)|||6,504.81| |Wages - Hall Cleaner|)|10,976.76||3,695.80| |PAYE/ NIC Payments||551.80||658.40| |**Total Wages**|||**11,528.56**|**10,859.01**| |Payroll Services & Software|||704.80|437.50| |Gardening Services|||1,630.50|1,482.00| |Boilerman|||18,751.98|3,351.69| |Repairs|||12,536.33|4,254.53| |Window Cleaning|||75.00|150.00| |Rentokil|||714.26|649.32| |Cleaning & Covid Supplies|||609.12|150.42| |Water Charges|||928.00|1,281.12| |Electric|||2,866.71|2,612.98| |Gas|||2,527.85|2,897.90| |Insurance|||1,065.44|992.47| |Wi-Fi/ Telephone|||377.63|458.99| |Domain/ Website|||26.28|23.88| |EDDC – Licensing Fee|||180.00|180.00| |PRS Music License|||572.06|432.88| |Printing, Postage & Stationery|||175.30|24.85| |Donation|||1,200.00|-| |Legal & Professional Fees|||-|-| |Wreath & Sundry Expenses|||433.31|27.00| ||||________|________| |**Total Expenditure**|||**56,903.13**|**30,266.54**| |**NET (EXPENDITURE) OVER INCOMEFOR THE YEAR**|||(**20,763.57)**|**23,142.36**| ||||**========**|**========**| ## UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 BALANCE SHEET FOR THE PERIOD ENDED 31[ST] MARCH 2024 ||2024|2023| |---|---|---| ||£|£| |Bank Accounts||| |Lloyds Current Account – ending 1009|4,192.03|36,217.98| |Lloyds Deposit Account – ending 5921|7,274.04|36,030.57| |Lloyds 32-day Notice Account – ending 0017|10,107.42|-| |Lloyds 183 days Term Account – ending 0035|30,000.00|-| ||________|________| |Bank Accounts Total|51,573.49|72,248.55| |Petty Cash Account|224.21|312.72| ||________|________| |**Total Assets**|**51,797.70**|**72,561.27**| ||**________**|**________**| |**Debtors – Invoices Raised/ Awaiting Payment**|**-**|**-**| |Financed By:||| |Brought Forward Balance from 1stApril 2023|72,561.27|49,418.91| |Excess Income during the Year|(20,763.57)|23,142.36| ||________|________| |**Total as of 31st March 2024**|**51,797.70**|**72,561.27**| ||**________**|**________**| UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024 ## TREASURERS STATEMENT/CERTIFICATE I approve these Financial Statements and confirm that I have made available all relevant accounting records and information to facilitate their preparation. MR SIMON PRIOR Date: 10[th] May 2024 Uplyme Village Hall CIO - Treasurer Address: Oakwood Springhead Road Uplyme Lyme Regis DT7 3RS ## UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024 Simon Prior Oakwood Springhead Road Uplyme Lyme Regis DT7 3RS UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE EAR ENDED 31[ST] MARCH 2024 ## Contents 1) Accountant/Independent Examiner’s Report 2) Income and Expenditure Accounts 3) Balance Sheet Analysis 4) Treasurer’s Statement/Certificate UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024 ## ACCOUNTANTS/INDEPENDENT EXAMINER’S REPORT This is to certify that I have checked the attached Income and Expenditure Accounts and Balance Sheet for the year ended 31[st] March 2024. I have not conducted an audit as the charity’s trustees consider that an audit in not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and I am satisfied that the Accounts are in accordance with the books, records and explanations presented to me. Mrs Sally Howarth _Sally Howarth & Co. Accountants_ Address: Date: 10[th] May 2024 Heatherdale Cooks Lane Axminster EX13 5SQ Tel: 01297 306111 Reference: Uplyme Village Hall CIO - March 2024 ## UPLYME VILLAGE HALL CIO CHARITY REGISTRATION NUMBER 1181289 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2024 ||||2024|2023| |---|---|---|---|---| |||£|£|£| |**INCOME**||||| |Hall Hire/ Invoices|25,587.03|||25,978.14| |Refunds||(0.00)||(542.00)| |**Total Hire**|||**25,587.03**|**25,436.14**| |EDDC Covid Grants|||-|-| |Abbeyfield Grant|||-|20,000.00| |Govt Furlough Payments/ Grants|||-|-| |Other Charges & Donations|||526.99|2,021.16| |Dance Donations|||879.76|475.00| |Car Park Donations|||2,110.72|1,332.75| |Peppercorn Rent|||1.00|1.00| |Bank Interest|||960.89|68.25| |Fundraising|||6,073.17|4,074.60| ||||________|________| |**Total Income**|||**36,139.56**|**53,408.90**| |**EXPENDITURE**||||| |Wages - Hall Manager|)|||6,504.81| |Wages - Hall Cleaner|)|10,976.76||3,695.80| |PAYE/ NIC Payments||551.80||658.40| |**Total Wages**|||**11,528.56**|**10,859.01**| |Payroll Services & Software|||704.80|437.50| |Gardening Services|||1,630.50|1,482.00| |Boilerman|||18,751.98|3,351.69| |Repairs|||12,536.33|4,254.53| |Window Cleaning|||75.00|150.00| |Rentokil|||714.26|649.32| |Cleaning & Covid Supplies|||609.12|150.42| |Water Charges|||928.00|1,281.12| |Electric|||2,866.71|2,612.98| |Gas|||2,527.85|2,897.90| |Insurance|||1,065.44|992.47| |Wi-Fi/ Telephone|||377.63|458.99| |Domain/ Website|||26.28|23.88| |EDDC – Licensing Fee|||180.00|180.00| |PRS Music License|||572.06|432.88| |Printing, Postage & Stationery|||175.30|24.85| |Donation|||1,200.00|-| |Legal & Professional Fees|||-|-| |Wreath & Sundry Expenses|||433.31|27.00| ||||________|________| |**Total Expenditure**|||**56,903.13**|**30,266.54**| |**NET (EXPENDITURE) OVER INCOMEFOR THE YEAR**|||(**20,763.57)**|**23,142.36**| ||||**========**|**========**| ## UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 BALANCE SHEET FOR THE PERIOD ENDED 31[ST] MARCH 2024 ||2024|2023| |---|---|---| ||£|£| |Bank Accounts||| |Lloyds Current Account – ending 1009|4,192.03|36,217.98| |Lloyds Deposit Account – ending 5921|7,274.04|36,030.57| |Lloyds 32-day Notice Account – ending 0017|10,107.42|-| |Lloyds 183 days Term Account – ending 0035|30,000.00|-| ||________|________| |Bank Accounts Total|51,573.49|72,248.55| |Petty Cash Account|224.21|312.72| ||________|________| |**Total Assets**|**51,797.70**|**72,561.27**| ||**________**|**________**| |**Debtors – Invoices Raised/ Awaiting Payment**|**-**|**-**| |Financed By:||| |Brought Forward Balance from 1stApril 2023|72,561.27|49,418.91| |Excess Income during the Year|(20,763.57)|23,142.36| ||________|________| |**Total as of 31st March 2024**|**51,797.70**|**72,561.27**| ||**________**|**________**| UPLYME VILLAGE HALL CIO ## CHARITY REGISTRATION NUMBER 1181289 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024 ## TREASURERS STATEMENT/CERTIFICATE I approve these Financial Statements and confirm that I have made available all relevant accounting records and information to facilitate their preparation. MR SIMON PRIOR Date: 10[th] May 2024 Uplyme Village Hall CIO - Treasurer Address: Oakwood Springhead Road Uplyme Lyme Regis DT7 3RS