## **Trustees’ Annual Report for the period** ## **From YEAR 5** **Period start date 1/3/2023 Period end date 29/2/2024** ## **Charity name: Cylch Meithrin Trefynwy** ## **Charity registration number: 1181284** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to advance and
promote the education of mainly, but not
exclusively, pre-school children in Monmouth
through the medium of the Welsh language.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Cylch meithrin Trefynwy is a Welsh medium
playgroup (Cylch Meithrin) that runs
sessional care for children aged 2-4 years,
serving the Monmouth and surrounding
areas. The setting is a packaway provision.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about:y choose to include further statements where relevant about: choose to include further statements where relevant about: You may choose to include further statements where relevant about:y choose to include further statements where relevant about: choose to include further statements where relevant about: SORP reference **-** Para 1.38 Policy on grant making **-** Para 1.38 Policy on social investment including program related investment **-** Para 1.38 Contribution made by volunteers **-** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Following the tragic death of the Cylch
Meithrin “responsible officer” in 2022 a full
Cylch Meithrin has been suspended until
completion of Ysgol Gymraeg Trefynwy. The
new school has been established but full
expansion (including the Cylch Meithrin to
be located in the school) is dependent upon
substantial building works due to commence
in 2025. However, the Ti a Fi group at
Rockfield has grown from strength to
strength in 2023 with attendance of 40 plus
being regularly achieved which promises
well for expansion of Ysgol Gymraeg
Trefynwy.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**-**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**-**| |Investment performance
against objectives|Para 1.41|**-**| |---|---|---| |Other||**-**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|There is a sufficient balance in the current
account to continue Ti a Fi provision, and
for a reasonable period once the Cylch
Meithrin is restarted.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|No reserves held.| |Amount of reserves held|Para 1.22|**-**| |Reasons for holding zero
reserves|Para 1.22|**-**| |Details of fund materially in
deficit|Para 1.24|**-**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Trustees are satisfied there is funding in
place to maintain the Ti a Fi and restart the
Cylch Meithrin when the new school
becomes available.. Further funding will be
sought.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**-**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**-**| |A description of the principal
risks facing the charity|Para 1.46|**-**| |Other||**-**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Board of Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: **-** Policies and procedures adopted for the induction Para 1.51 and training of trustees **-** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **-** Relationship with any related Para 1.51 parties **-** Other ## **Reference and Administrative details** |Charityname|Cylch Meithrin Trefynwy| |---|---| |Other name the charityuses|| |Registered charitynumber|1181284| |Charity’s principal address|Rockfield Community Hall,
25, Cornwallis Way,
Monmouth.
NP25 5DN| |---|---| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee(if any)**| |---|---|---|---| |Robin Davies|Treasurer||Board of Trustees| |Anwen Thomas|Secretary||Board of Trustees| Corporate trustees – names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |||||||| |---|---|---|---|---|---|---| |**Trustee name**
None||**Dates acted if not for wholeyear**||||| ## **Funds held as custodian trustees on behalf of others** - Description of the assets held in this capacity - Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects - Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Type of**||**Name**|**Name**|**Address**|**Address**|| |---|---|---|---|---|---|---|---| |**adviser**|||||||| |None|||||||| |**Name of**||**chief executive or names of**||||**senior staff members (Optional information)**|| ||||||||| **Exemptions from disclosure** Reason for non-disclosure of key personnel details **-** ## **Other optional information** **-** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Robin Harries Aled Davies **Position (eg Secretary,** Treasurer **Chair, etc) Date** 21/11/2024 **Cylch Meithrin Trefynwy - Charity No 1181284** **YEAR 5** |**Cylch Meithrin Trefynwy - Charity No 1181284**|**Cylch Meithrin Trefynwy - Charity No 1181284**|**Cylch Meithrin Trefynwy - Charity No 1181284**| |---|---|---| |**Receipts andpayments accounts**
**For the period from**
Period start date
**To**
Period end date
01/03/2023
29/02/2024||| |**For the period from**|Period start date|**To**
| ||01/03/2023|| **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**
FeesTiaFi
**187**
Fees Cylch Meithrin
**-**
Child Care Vouchers
**-**
HMRC Covid Grant
**-**
Mudiad Meithrin Grant
**-**
Local Authority Grants
**-**
Other grants
**-**
Fundraising
**-**
Misc
**5**
Gifts
**50**
**_Sub total(Gross income for AR)_**
**242**
**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**_Sub total_**
**-**
**_Total receipts_**
**242**
**A3 Payments**
Wages
**-**
Rent
**-**
Insurance
**-**
Telephone
**-**
Travel
**-**
ns24 / Actionpay
**-**
Fee Refunds
**-**
Ucheck
**-**
Marketing
**-**
Equipment
**74**
PettyCash
**6**
Ti a Fi
**86**
Training
**-**
HMRC
**-**
**_Sub total_**
**166**||**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**187**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5**
**50**
**242**
**-**
**-**
**-**
**242**|**Last year**
**to the nearest £**
**147**
**2,175**
**-**
**-**
**-**
**1,000**
**-**
**56**
**189**
**250**
**3,817**
**-**
**-**
**-**
**3,817**| ||||||| |
Wages|**-**|**-**|**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**74**
**6**
**86**
**-**
**-**
**166**|**9,026**
**1,840**
**125**
**-**
**-**
**300**
**105**
**-**
**-**
**1,398**
**300**
**43**
**311**
**13,448**| |Rent|**-**|**-**|**-**||| |Insurance|**-**|**-**|**-**||| |Telephone|**-**|**-**|**-**||| |Travel|**-**|**-**|**-**||| |ns24 / Actionpay|**-**|**-**|**-**||| |Fee Refunds|**-**||||| |Ucheck|**-**|**-**|**-**||| |Marketing|**-**|**-**|**-**||| |Equipment|**74**||||| |PettyCash|**6**||||| |Ti a Fi|**86**||||| |Training|**-**||||| |HMRC|**-**|**-**|**-**||| |**_Sub total_**|**166**|**-**|**-**||| |HMRC
**_Sub total_**|**-**
**166**|**-**
**166**|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**166**|**311**
**13,448**| |---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**166**
**76**
**-**
**8,194**
**8,270**|**-**
**13,448**
**- 9,631**
**-**
**-**
**- 9,631**| ||**-**|||||||| ||**-**|||||||| |**_Sub total_**|**-**|||||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| ||**76**||**-**||**-**|||| ||**-**||**-**||**-**|||| ||**8,194**||**-**||**-**|||| ||**8,270**||**-**||**-**|||| **Section B Statement of assets and liabilities at the end of the period** |**Categories**|**Details**
Cash Lloyds Bank
~~1~~|**Unrestricted**
**funds**
**to nearest £**
**8,270**|**Restricted funds**
**to nearest £**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
~~19/11/2024~~| |---|---|---|---|---| |**B1 Cash funds**
CCXX R1 t SS|Cash Lloyds Bank
~~1~~|||| |accouns ()||||| ||-
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
**Details**
Signature|**-**
**-**
**8,270**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**| |---|---|---| ||-|| |||| |||| |**B2 Other monetary assets**||| |||| |||| |||| |||| |||| |||| |**B3 Investment assets**||| |||| |||| |||| |||| |||| |**B4 Assets retained for the**
**charity’s own use**||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |**B5 Liabilities**||| |||| |||| |||| |||| |Signed by one or two trustees on behalf
of all the trustees||| CCXX R2 accounts (SS) 2 19/11/2024