## **Silhouette Annual Report September 2020**
This report looks at capturing the work that we have done as a Charity from September 2019 to September 2020.
## **Introduction**
What a year it has been! We started as normal in September 2019 with no idea on what was to come. Our sessions were running on a weekly basis and 120 young people were attending the 13 opportunities we were providing. Our excellent professionals continued to provide high quality provision for the young people in our community and we were on a clear trajectory on where we needed to be. Then two things happened, we were told that we had to pay a lot more for our unit in the shopping centre and that we were at risk of not having a home and then COVID hit. We also knew that we had to get funding for our future development if we were to ensure that we could provide for our community in to the future.
We were very lucky that Emmanuel church helped us out with a new space and the shopping centre came back to us with a more realistic offer. We were also incredibly lucky that two of our big grants came in at the same time and allowed us to invest in the sustainability of Silhouette Youth. We also managed to respond quickly to COVID and took the whole of Silhouette Youth online within a week!
There is a lot more information in this report on what we did and how we did it but it would not have been possible without the support from The Tudor Trust, Reaching Communities and the funders within Northampton. We cannot thank them enough for their support and dedication to the work we are doing. Our parents and young people have been incredible over the last year and they have continued to be the backbone of everything we do.
Hopefully this report gives you a flavour of the year we have had and a glimpse in to the incredible work we have continued to do during a pandemic and against all odds!
## **What are our aims as a trust** ?
We are committed and passionate about giving young people, who would not usually get the opportunity, the chance to engage with the performing arts and by doing so to raise their aspirations and confidence so that they can be more successful in life. We focus on communities that are in high areas of deprivation and we seek to give these young people, their parents and carers, an affordable solution to follow their talents and engage their passions. We want to empower young people and communities to know that they can use the performing arts to have a voice and that this voice is not diminished based on where you live, how much money you have, your race, religion or background. The performing arts is the human right of every child and for many it will give them the relevance, engagement and enjoyment that they need to be lifelong learners. We want to celebrate their talents and abilities by showing the community what is possible if we allow young people to engage their passions in a safe, secure and nurturing environment that strives for excellence!
We work with a range of exceptional local providers and all our staff have been working in schools for many years and most of these are qualified teachers who have a long track record of excellence.
We are more than a Youth Theatre Company, we are a safe, secure haven for our young people. A place where they can come to in a time of need or a place where they can be free of many of the issues that they face on a daily basis. This is why all the professionals that we work with have been involved in using the performing arts
to support wellbeing and as a vehicle for developing the whole child. We provide this emotional support when it is needed but we also show them that the discipline you learn through the performing arts can help you to deal with many of the issues that we are confronted with.
This project is steeped in the importance of giving young people from difficult backgrounds a chance to develop a voice that is heard and taken seriously. It gives them a chance to know that things that they feel are out of their reach, are possible. Only that way will we truly change our community!
This charity works with the young people, their families and the community based in the Eastern areas of Northampton and similar areas of deprivation. It uses the performing arts as a way of engaging these young people and building their aspirations to allow them the best chance of success in the future. It uses professionals within Northampton to make this possible and Silhouette aims to make a difference in people’s lives and to be a true community project.
## **Why Silhouette Youth Theatre Company?**
The name was chosen by our Young people and the idea was that when you look at a Silhouette you don’t see race, colour, gender, class or age. A Silhouette makes us all equal and that is the underlying principle of the work that we do. We have a background of paint splattering as we aim to be a bit ‘messy’, a bit different from the rest, we include everyone and we aim to show what is possible – no matter where you come from. We have the word youth in our title because for us this is our focus area and where most of our expertise lie. We aim to use the performing arts to make this difference, hence the word theatre, and we are all a company as everyone has a say in the future of the work that we will do together.
## **What are the aims of SYTC?**
To work with young people in areas of deprivation to improve their life chances.
- To raise their aspirations of what is possible by providing them with a range of opportunities for success.
- • To develop their confidence, self worth and mental health so that they have the skills to become successful citizens.
- To engage young people through the performing arts and creative activities.
- To give them a safe and secure place where they can work together, create friendships and build
- networks.
- To work with local community providers to develop a community based project.
- To work with other community organisations to support young people, parents and the community at
large.
- To develop leadership of the performing arts to give young people an opportunity for employability.
- To use the performing arts to give a voice to our young people and to allow them to communicate that
- to others. To celebrate this voice and allow it to empower others.
- To maintain strong relationships with local Primary and Secondary schools to provide an avenue of
- development for their young people.
- To develop participation and excellence and give young people a path to further study their selected
field.
## **Who is in the Silhouette Youth team?**
It is vital that the staff that run the Youth Theatre are highly trained professionals who have a strong history in working with children, young people and their families. We look for individuals who have worked in education for at least 5 years. The staff that will be running the school will be as follows:
## **Trustees:**
Mark Currell – Current headteacher at Roade Primary school.
Christina Hodges – Deputy Hedateacher at Stimpson Avenue.
Georgia White – Education team of the RSC.
Tony Covington – Emeritus professor at the University of Northampton.
Tom Munro – parent within the community.
April Dawn – a parent within the community and a powerful campaigner for equality.
## **Operational board:**
Theatre lead and drama teacher: Leigh Wolmarans - Qualified Headteacher and teacher with 25 years’ experience of working in schools and theatres.
Dance lead: Sam Biddulph – Sam is a professional dancer and dance teacher and works in schools across Northampton.
Music lead: Hannah Persaud and Robert Orford – Both are qualified teachers and work in local schools. Both have expensive music training as well as strong educational backgrounds.
Songwriting lead: Jon Bowman – A professional musician and qualified teacher who is the leader of Notivate. John has an extensive knowledge of working in schools.
Film making lead: Paul Martin has been working in schools on film projects and has been involved in running Arts departments in Secondary schools.
## **Operational board of young people:**
15 young people are on the operational board and meet on a monthly basis. They have a real say in the work that we do and the direction we will take.
Three of our young people are on the board of the RSC and we have 20 Shakespeare Ambassadors that lead the work that we do.
## **Who are our partners?**
- We work closely with Weston Favell Shopping Centre and Emmanuel Churches who have both allowed us to work in their spaces.
- We work with the RSC, Intermission Theatre, Warts and All and the Royal and Derngate.
- We have been supported by Growing Together, National Lottery Reaching Communities, Northampton grants funding and a range of other grant providers who have really supported us throughout the year.
- We work closely with the University of Northampton and are looking at future research projects with them.
## **What was our provision in Autumn 2019?**
|**Day**|**Session 1**|**Session 2**|**Session 3**|**Session 4**|
|---|---|---|---|---|
|**MONDAY**|4:30 – 5:30 pm
Primary Dance and
Choreography.|4:30 – 5:30 pm
Songwriting and
instrument
sessions –
Intermediate and
teen.|5:30 – 7:00 pm
Performance
dance group.
(You have to
attend Tuesday as
well.)|5:30 – 6:30 pm
Songwriting and
instrument
sessions –
Intermediate and
teen.|
|Adult (19 and above) Musical Theatre – starts on**Monday 16th September and runs from 7:00 to 8:30**
**pm.**|||||
|**TUESDAY**|4:30 – 5:30
Film making
sessions.|5:30 – 7:30 pm
Dance Skills and
Choreography.|Yoga sessions from 7:45 to 8:45 pm –
please book directly with Sarah –
details onpreviouspage.||
|**WEDNESDAY**|4:30 – 5:30 pm
Music sessions.|5:30 – 7:30 pm Midsummer Nights Dream.
This is for anyone from Year 5 and above.|||
|**THURSDAY**|5:00 – 6:30pm|6:30 – 8:00pm|||
||Primary and
Intermediate
Drama.|Teen Drama.|||
|---|---|---|---|---|
|**SATURDAY**|8:30 – 9:30 pm
Year 1 and 2
Musical Theatre.|9:30 – 11:30 pm
Primary Musical
Theatre. Up to
Year 6.|11:30 – 1:30 pm
Intermediate
Musical Theatre.
Young people in
secondaryschool.|1:30 – 3:30 pm
Teen Musical
Theatre. Must be
13 years or over.
Exceptions apply.|
## **What feedback did we take?**
## **What young people and parents liked?**
- We like the concept of setting up and taking down in 10 and performing anywhere at anytime.
- We feel like we have ‘pulled off’ most of the things that we have done this year.
- Multiple casting has worked because everyone has had an opportunity.
- We like the fact that we spend time of learning how to improvise and develop our key skills.
- We have collaborated well this year.
- We like the fact that we have performed a lot and constantly.
- We have pulled together as a group.
- We all come from different backgrounds and this makes Silhouette different.
- We work well as a team and we get on.
- We like the fact that other people have joined and slotted in straight away.
- Anyone can join when they want and we accept them and support them.
- There is a real family feel about the work we do at Silhouette.
- We know that we have a say in the work that goes on and in the sessions. This makes us feel involved and part of everything that happens.
- The sessions are cheap and affordable which means that everyone can access them.
- The ethos here is so different to everywhere else and this makes it different.
- We haven’t lost the core of what LPAA was, or what we wanted to achieve.
- There are no auditions to get parts at Silhouette. This makes it much better.
- There is a constant high standard of performance.
- My children would live here if they could!
- They always want to do more than they are able to do because of time.
- They feel they are treated like individuals and that they are listened to.
- They feel comfortable and safe here and they give everything a go.
- This is not school!
- They get to work with younger and older children.
- Their opinion is sought and acted upon.
- They feel part of what we are creating as they are creating it.
- Silhouette means everything to them!
- There is such a range of activities.
- We do things differently to others, and this makes it so much better.
## **What young people and parents said needs developing?**
- There are times when young people have dropped in and out of the sessions and this has made it difficult on others.
- There needs to be some sort of sanction or consequence for people who are consistently late or absent.
- There are times when some people do not put 100% in to a session.
- Everyone needs to be on time and punctual.
- If you cannot make a session you must let Leigh or Sam know.
- We need to make sure that we use props and costume as early on as possible. Not at the last minute!
- We think we should take Silhouette out there a bit more and engage with festivals and events.
- There is lots of time wasting when one or two are not focused.
- We need to get other people to join up so that we can build Silhouette.
- It would be great to get more people to come in and talk to us and work with us. Industry professionals etc.
- We need to have more opportunities to learn about backstage, costume, props etc.
- We need to celebrate solo talents a bit more.
- It would be great to have street dance sessions.
- If you don’t turn up to a session then you must provide a valid reason.
- We need to get more well known.
- We need to develop our leadership skills now and make use of the talents that we have at Silhouette.
- It might be good to look at dance ability groups.
- It would be good to extend performance by creating a performance group.
- We need more singing and more vocal training. We need to develop our choirs.
- It would be good to look at Tap classes.
- We need to develop the music side of Silhouette so that it comes up to the standard of the Dance and Drama pieces.
- We need to have at least one performance a year where we go for big costume, backdrop etc. The young people can take charge of these parts of the piece.
- There are times when I do not get replies to my emails and we need to make greater use of Facebook.
- We should get parents more involved in fundraising and from September we should make more use of their skills and abilities.
- It would be great to have an adult class. Something that is fun and enjoyable and can allow us to just have a really good time!
## **What we did about it.**
• We have **changed the schedule** of the sessions we are offering next year based on what you said you would like to be involved with. Please remember – we need a minimum of 15 young people / adults to run these sessions.
- We are **updating our expectations sign-up sheet** to include the attendance and punctuality concerns
- that you have had. We will be asking all parents to sign these again.
- You said you **would like to be more involved** and we have set a date for you to come along and be part
- of Silhouette, as either a volunteer or to help raise funds.
- We are starting a **leadership programme** for our young people so that they can develop their skills at
- Silhouette and become future leaders.
- We have created an **operations group** of young people who will meet on a monthly basis to have an
- active say in the future of Silhouette.
- We have continued to keep the **sessions affordable** at only £5.00 a session.
- We are developing a **bursary scheme** to support families that would like to involve their young people in
- more sessions during the week.
- We are **DEFINITELY** taking Silhouette out next year. We are going to continue working with the RSC, we
- are working with the National Theatre, we are continuing our partnership with the Royal Derngate and the list goes on!
- We are going to send a **basic timetable of the YEAR** so that you can put dates and times in the diary far
- in advance.
- We are saying that you **HAVE TO** sign up for a term and if you decide you want to quit, you have to see
- the term through and will have to continue paying.
• We are going to get **industry professionals** in to talk to our young people and these sessions will be open to **EVERYONE** – including parents that would like to come along. We have some VERY exciting people coming in to talk to us next year!
- We are going to get professionals in to support our young people with **audition technique, casting and**
- **a possible agent** to support families if that is what they would like to do.
- We have set a range of **performance opportunities for next year** and we will be sharing these with you
- on the calendar and the schedule.
- We are going to keep true to the **vision and values of Silhouette** and we have these on the wall in the
- studio. I will be sending these out once I have shared them with the operations group to see if I have missed anything!
- We are going to look at our **communication strategy** and you will receive some information in
- September as we change over to a new email address and bank statements.
- As you can see your **views and opinions are very important to us** and we listen to them. It is about
- constant review, reflection and improvement. Thank you for all being so honest and supportive.
## **What was our provision in Spring 2020 when lockdown happened?**
## **SILHOUETTE ONLINE**
In the coming weeks and months, it is vital that our young people stay creatively connected and that is why we have started to develop Silhouette online. It will be an ever-evolving concept that will be led by the needs of our young people and we are very excited to see what happens. To start with we wanted to make sure that our young people are safe and that we have clear rules and boundaries to ensure this safety.
During this period of shutdown we want to work digitally to connect, create work and support each other. In order to do this we are going to use digital platforms. When using these platforms it is important to protect you and your families and follow our online code of conduct.
## **LIVE VIDEO CHAT**
- Never use your full name, first names will do.
- Make sure people you are living with know you are on a live video chat. Don’t include them in the chat.
- Wear appropriate clothing, even on parts of you that you think won’t be seen
- Remember it’s easy to misinterpret things online
- Refer to a group leader directly if you feel worried about anything
- Do not record or take photos of anything without the others consent.
## **SUBMITTING VIDEOS**
- Don’t use your full name
- Don’t film things that might reveal your exact address, school or somewhere you go regularly (e.g. a sports club or activity)
- Don’t film anyone else under the age of 18
- Wear appropriate clothing
- Keep yourself safe - don’t share something that feels too personal, complicated or sad.
If you are worried or concerned about anything online or personal during this period please contact Silhouette; they will listen and find you to the right support.
## **CODE OF CONDUCT**
We need your help to keep the group safe, which includes the following commitments by you:
You will not bully, intimidate or harass any user.
You will show respect to other people and you will keep comments positive and constructive. You will keep to the code of conduct expected of everyone at Silhouette.
You will not share any information, logins or codes with anyone that is not from Silhouette. You will access an account belonging to someone else.
You will not post content that causes offense or is offensive.
You will not post unauthorised commercial communications (such as spam).
## **Protecting other people's rights**
We respect other people's rights and expect you to do the same.
You will not post content or take any action that infringes or violates someone else's rights or otherwise violates the law.
If you are not happy with how a user is communicating with you please let us know immediately by emailing us at leighwol@okudala.com
## **THE SILHOUETTE CODE**
## **A member SYTC will always keep to our code of conduct:**
- Respect everyone at all times.
- No sexist, racist or offensive actions / behaviours / language will be accepted at any time.
- Always give of our best, no matter how we are feeling. We will always work to the best of our abilities.
- We are honest, up front and we allow each other to speak our minds without fear of reaction.
- Everyone has a voice, everyone has an opinion and these will be listened to. No one person is more
- important than another.
- We turn up on time to sessions and we are always prompt, punctuality is essential.
- We always learn our words, dances, songs by the date given and if we are finding it difficult we tell our
- teacher.
- We talk nicely to each other, we have a joke and we enjoy ourselves.
- We talk to our teacher if we have any concerns whatsoever!
- We enjoy ourselves, we have a good time and we are committed to fun!
We also have a high expectation of all parents, mums, dads, guardians and carer’s at Silhouette and we also have a code of conduct for them. If we are all in this adventure together then we all need a road map!
## **A parents, mum, dad, guardian or carer will always keep to our code of conduct:**
- Respect everyone at all times.
- No sexist, racist or offensive actions / behaviours / language will be accepted at any time.
- Talk to the teacher if you have any concerns. If it is of a child protection nature then please speak to
- Leigh Wolmarans.
- Any physical, verbal or emotional abuse towards a teacher will not be tolerated and you will be banned
- from the site, this has never happened but it must be included!
- Make sure that your child is at the session on time and that they are picked up on time.
- Contact us on leighwol@okudala.com or phone 07368318006 if you ever have any concerns or worries.
- Make sure that your support them to learn their words / dance or piece of music and give them the
- encouragement that they need.
-
- Attend performances and celebrate the incredible work they do.
• Speak to us before you set about ranting on social media – believe me it will have a lot more impact. Yet again this has never happened!
## **STAYING SAFE ONLINE**
Please have a look at the following links and share these with your young people:
**Safety Net Kids** - http://www.safetynetkids.org.uk/personal-safety/staying-safe-online/
**Childline** - https://www.childline.org.uk/info-advice/bullying-abuse-safety/online-mobile-safety/staying-safeonline/
**Nspcc** - https://www.nspcc.org.uk/keeping-children-safe/online-safety/
## **HOW WILL WE BE WORKING?**
**ZOOM** – We have set up a Zoom account where we can hold sessions and you can login to be involved in the session. The Zoom sessions will be run by one of our practitioners and you will be sent an invite code to take part. These sessions are only for young people in Silhouette and they will be focussed on some of the work we are doing in our sessions.
**WEBSITE** – Most of our work will go through the website – www.silyt.com – and this is where we will have our blogs, set our challenges and share any news that we have. This is also where we have put the links to documents and activities that you might want to look at with your children.
**SOCIAL MEDIA** – We have a Facebook, Twitter, Youtube and Instagram account. PLEASE FOLLOW ALL AGE RESTRICTIONS. The links to these accounts can be found on our website.
**OFFICE 365** – We are in the process of securing some office 365 licenses for some of our young people. This is where we will be holding meetings and putting together work for the future. We will let you know how to access these accounts by the end of the week.
Please be aware that all of the these methods of communication will be administered by Silhouette Youth Theatre and if we feel that at any time these code of conduct is not being followed we will block access immediately.
Welcome to the first Silhouette Online weekly schedule. This is what will be happening at Silhouette online this week and you are welcome to join any of the sessions. We are going to be working on ZOOM this week so you MUST get your parents to send back the confirmation email if you are going to be part of the session. Please remember the rules below:
- This is a **rehearsal space** and we need to treat it as such.
- **Be prompt, be on time** and **let us know** if you can’t make it.
- **Respect** everyone that is talking and give them your **full attention** .
- Don’t become distracted and please **focus** on what we are doing.
- We do not accept **any rude, aggressive or offensive behaviour.**
-
- Be **kind** , be **nice** and keep **EVERYTHING positive** – it is what we need at the moment.
- No **texting, messaging or contacting** anyone else during the session – be present!
- There will always be time to **informally talk** at the end of sessions.
- There will be a task to complete before the next session – **please complete these** .
- This is all **new to us** so let’s **learn together** , things will go right and things will go wrong, **be patient** !
ALL parents have been sent an online safety policy so please make sure you read it and understand your responsibilities while working online.
## **Online sessions that we ran.**
|**Sessions**|**Times**||**Content**|
|---|---|---|---|
|**Song**
**Writing**
**with John**
**Bowman.**|**Monday 30th March**
4:30 to 5:30 pm
5:30 to 6:30 pm||The first session from 4:30 to 5:30 pm is for the older group
and John will be introducing you to ‘Isolation Song’ and
discussing a song writing project between all of you.
The second session from 5:30 to 6:30 pm will be for our
younger group and you will be following a similar format as
the older group as this is the first week.
**Join Zoom Meeting**|
|**Sam dance**
**sessions**|**Tuesday 31st March**
4:30 to 5:30 pm
5:30 to 6:30 pm||**Primary Dance class.**
**Join Zoom Meeting**
**Secondary class.**
**Join Zoom Meeting**|
|**Drama**
**sessions**|**Wed 1st April**
4:30 to 6:00 pm.||Midsummer Night’s Dream
We are going to continue working through the script, which is
in the members area.
**Join Zoom Meeting**|
|**Drama**
**sessions**|**Thurs 2nd April**
4:30 to 5:30 pm
5:30 to 6:30 pm||**Lord of the Flies Rehearsal session.**
**Join Zoom Meeting**
**Cyrano De Bergerac session** (Only suitable for young people
over 13 years old).
**Join Zoom Meeting**|
|**Open**
**session**|Friday at 4:30 pm.||This is a**Silhouette open session**for everyone to connect and
have a discussion about the work we are doing and to come up
with some ideas for projects.|
|**Musical**
**Theatre**|||Sam and I are working on how this will take place and when.
We will have an answer by the end of the week once we have
tested a few ideas. There will definitelybe sessions for the|
|||musical theatre groups next week – we just need to make sure
that it works well. Watch this space!|
|---|---|---|
|**Other**||•
We are going to set a meeting time for the Midsummer
Night’s Dream artistic team and we will share these details
next week.
•
We are going to have an online meeting with Silhouette
operational group to talk about the future – this will be
scheduled next week.|
We are going to try and run this schedule for a week, and we will see how it works. If you have any suggestions or ideas on how to improve – please let us know. We are all learning here, and it is vital that we continue to keep these young people creatively connected!
## **Notes from the Trustees meeting in March 2020**
## **Item 1: What is the current position with Grants and what do we need to do?**
• A massive thank you to Peter Strachan for all his time, dedication, hard work and effort. I would not have been able to complete the work without him and he has been incredible.
- Tudor Trust application – we have had confirmation that we have received the full grant of
- £58000.00. We wait to hear from Anne at Tudor trust as to the next steps.
- Reaching Communities – we have had confirmation that we have received the full amount £140
- 000.00 and we now need to complete all the forms tonight so that we can access these funds.
- Northampton community foundation – we have put in a grant to see if we can get £3000.00 to pay
- the Reaching Communities group back by the end of March.
- Awards for all – the grant application has gone in. However, I have had a discussion with the National
- Lottery regarding this bid and how it is very similar to the Reaching Communities bid. I am going to cancel the current bid a submit another one.
- Northampton Partnership fund – we put in a bid for £14440.00 and this is going to go to a panel in the
- 1[st] week of April.
- We have put two smaller applications in for amounts of £3000.00.
## **Next steps**
- We need to complete the signed form tonight. I will send off the bank statements etc.
- Once the Tudor trust documents come in can we agree that I will liaise with Tony to get them signed.
- We will hear about the Northampton Community fund application at the end of April.
- We will hear about the Northampton Partnership grant in the first week of April.
- We need to decide what our next steps for funding might be and if there is anyone else we want to
- contact or any bids that we would like to put in.
## **Item 2: What is the current state regarding premises?**
- We are now using the Church and the studio to run our sessions.
- This means we have two spaces and we are making good use of both.
- It has allowed us to grow our classes a bit and has given us much needed space.
- We are currently paying £500.00 a month to the church. This was an agreement until the end of
- March 2020 when we will review this figure based on any funding that we have received.
- We are continuing to pay water and electricity at the studio which works out at about £80 each a
- month.
- We are not being charged any rent or service charge on the studio – which is incredible!
- The management of the shopping centre has also given us a window decal, which is brilliant and was
- provided free.
## **Next steps**
• We need to meet with the church and decide what the full cost of our residency will be? • We have the studio until December 2020 and we need to be aware that they only need to give a month notice to move.
• We are currently looking at a joint bid with the church to change the space in to a working theatre, while improving the space as a whole. I am working with Julie from Immanuel Church to put the bid in as soon as we can. I will keep you informed. **Item 3: What is the current situation?**
- We currently have 130 young people at Silhouette.
- We currently give free provision to 6 young people who are children of practitioners and volunteers.
- • We are currently financially supporting three families with 8 young people in total. • There is approximately £2500.00 outstanding before the end of term. • At the end of March 2020 we will need to pay out another £1800.00 for practitioners.
- By the end of March we will also need to pay out a further £200.00 for utilities.
- We will need to get our accounts done which will be approximately £600.00 to £750.00.
## **Next steps**
- I will send emails out chasing all final payments before the end of term.
• I continue to use online banking to pay practitioners and to pay any receipts that come in. I am currently pulling all this information together to give to Harris and Co, our accountants. This is obviously a bit more difficult as we need to go through the process of looking at Okudala accounts and Silhouette Accounts at the same time.
• We need to allocate someone from the Trustees to oversee the work that I am doing and to be a contact for me when this has been completed.
|**Item 4: What is our currentprovision?**|**Item 4: What is our currentprovision?**|
|---|---|
|**Saturday**|8:30 to 9:30 am - Matilda group.|
||9:30 to 11:30 – Wicked group.**(FULL)**|
||9:30 to 1:30 – Changing Rooms cast (Nightmare group).**(FULL)**|
||1:30 to 3:30 – Hamiltongroup.|
|**Monday**|**Songwriting**|
||4:30 to 5:30 Secondary school group.|
||5:30 to 6:30 Primary school group.|
||**Dance**|
||4:30 to 5:30 – Fosse group.|
||5:30 to 6:30 – Kelly group.|
||6:30 to 7:30 – Bournegroup.|
|**Tuesday **|5:30 to 7:30pm - Dance and Choreography.|
|**Wednesday**|5:00 to 6:00 pm – Music sessions. (Currently on a Saturday morning).|
||6:00 to 8:00pm – Midsummer Night’s Dream. Robbie Orford supporting.**(FULL)**|
|**Thursday**|5:00 to 6:30 pm – Ferris group.|
||6:30 to 8:00pm – Breakfast Club.|
|**Next steps **||
|•
I will meet|with Sam Biddulph, Hannah Persaud, John Bowman and Robert Orford to look at the|
|sessions for the Summer.||
|•
I am also meeting the Operational Board to see what their views are for the sessions in the Summer.||
|•
We will send out a Summer Session schedule before the end of term for people to sign up to.||
|•
Theycontinue to sign upto sessions online and we had 45young people turn upto our open event.||
|**Item 5: What events tookplace in the Autumn Term.**||
|•
Threeproductions of Ferris Buellers DayOff –please see attached Newsletters.||
• Four Productions of The Breakfast Club – please see attached Newsletters. • Two productions of National Theatre Connections Changing Rooms – please see attached Newsletters.
- The evening of Dance has been moved to a date in the Summer term.
• 50 families attended a performance of A Boy in a Dress, made possible by the Education membership that we have with the RSC.
• 25 of our young people took part in a demonstration lesson for the RSC and were commended on the standard of their work.
• We had volunteer training over the weekend for those people that would like to volunteer. This was affected by the current Covid-19.
## **Next steps**
• We are going to look at events that will be taking place during the Summer term, but we need to be aware of government updates regarding Covid-19.
- We have current plans to do the following:
An evening of Dance.
Our young cast are going to perform The Gruffalo.
Our younger musical theatre group will perform a combination of musical numbers.
We are hoping to have an open mic session where young people can come and sing, dance or act. We are also hoping to hold a Summer Performance event which will also hopefully be combined with a Summer Party.
We are working with a number of professionals who we are inviting in to run masterclass sessions.
## **Item 6: Update since the last meeting?**
- Four of our young people are currently rehearsing and will be performing in the Winter’s Tale at the
- RSC in Stratford Upon Avon.
• We have three young people who are on the Youth Advisory Board of the RSC and we have recently put two other names forward for membership.
• Four of our young people were part of the First Encounters Merchant of Venice National tour. Three of these young people continue to be part of the Next Generation Act company and we are incredibly proud of them.
## **Item 7: Key discussion points. CONFIDENTIAL PLEASE**
We made a joint decision to close Silhouette Youth Theatre last night, thank you all for your support and input on this. Now that we are closed we have some hard work to do and these are my concerns and possible solutions.
|solutions.||
|---|---|
|**Concern**|**Possible solution**|
|We have a group of|•
I have already sent out an email to everyone regarding our members|
|vulnerable young people|area.|
|that will not be able to|•
I have started to update this area with all the material that Sam and I are|
|access Silhouette Youth|using to teach sessions at the moment. This will mean that they can continue|
|Theatre in a difficult time.|with the work that we are doing.|
|Many of these young need|•
I have put music and links to video clips to help them out as well.|
|this creative release to be|•
I am going to set daily tasks on the blog site that we have. The young|
|positive!|people can access these daily tasks and post their responses. This will mean that|
||we can collaborate on the work that they are doing.|
||•
I also want to post a first blog which says – what do you need from us –|
||to get their views.|
||•
We are going to record ourselves and upload live lessons for others to|
||watch when they can. This is a better way than doing a live stream.|
||•
By posting this on our blogs we can keep it free and safe as I will monitor|
||comments etc.|
|||•
I will oversee this work as I did this at Lings and have a good knowledge
of the technology that we need to run it. I will liaise directly with Sam Biddulph
on this task.
1)
We continue to pay Sam the monthly fee that we pay her as she cut her
hourly rate to come in line with our recommendation. This equates to £1200.00
a month.
2)
We pay Hannah Persaud to the end of the month, which would equate
to £120.00. She would not work over the Easter or the week after the holidays.
3)
We pay John to the end of the term, which equates to a further £240.00
for the term.
4)
The money that we currently have in the bank will cover all the above
costs.
•
I would like to request that I begin to be paid and that we look at
possibly supporting me with the months that I have worked for free. I started
‘working’ at Silhouette in September 2018 and that means that I have been a
‘volunteer’ for 18 months and have been working an average of 20 hours a
week. The list could go on – but I know that you understand the predicament
and you know the urgency.
•
We continue to pay Sam £1200.00 a month to cover the work that she
does and it is the right thing to do.
•
Sam and I will NOT be doing nothing in this time. We have had a quick
meeting and have decided to take this time to do the following:
1) Create online work and support for all the young people at Silhouette.
Update this on a daily basis and provide a platform where they can
continue to work from home.
2) We are going to host online meetings with the Operational Board and
The Artistic team for Midsummer Night’s Dream.
3) Develop and create a document that clearly defines our creative path for
the next three years and the work that we are going to be involved with.
4) Sam and I are going to take this time to develop work that is owned by
Silhouette. This will include: A narrative dance show (think Matthew
Bourne) A new play written for our young people and future work for
our groups for the next few years.
•
I have emailed both funders today and explained the above proposal as
it will mean that our work will effectively continue and we will be providing for
our young people. This was based on the suggestion that Peter made in the
email last night. I am waiting for their response but all the documentation
provided suggests that this will not be an issue at all.
•
This funding would then cover the cost of Sam and myself for the next
few months.
•
The funding suggested that we look for a Business manager and an
admin assistant. I would suggest that we do not make these appointments at
this stage. I am currently completing all admin tasks and making sure that
everything is up to date for our book keeping and auditing. I will also continue
to get funding for the work we do and will complete all the other tasks that may
be assigned to these roles.|
|---|---|---|
|||•
I will oversee this work as I did this at Lings and have a good knowledge
of the technology that we need to run it. I will liaise directly with Sam Biddulph
on this task.|
||We need to pay
practitioners for the work
they did in March. This is a
current commitment.|1)
We continue to pay Sam the monthly fee that we pay her as she cut her
hourly rate to come in line with our recommendation. This equates to £1200.00
a month.
2)
We pay Hannah Persaud to the end of the month, which would equate
to £120.00. She would not work over the Easter or the week after the holidays.
3)
We pay John to the end of the term, which equates to a further £240.00
for the term.
4)
The money that we currently have in the bank will cover all the above
costs.|
||Future financial
commitments and a way
forward.|•
I would like to request that I begin to be paid and that we look at
possibly supporting me with the months that I have worked for free. I started
‘working’ at Silhouette in September 2018 and that means that I have been a
‘volunteer’ for 18 months and have been working an average of 20 hours a
week. The list could go on – but I know that you understand the predicament
and you know the urgency.
•
We continue to pay Sam £1200.00 a month to cover the work that she
does and it is the right thing to do.
•
Sam and I will NOT be doing nothing in this time. We have had a quick
meeting and have decided to take this time to do the following:
1) Create online work and support for all the young people at Silhouette.
Update this on a daily basis and provide a platform where they can
continue to work from home.
2) We are going to host online meetings with the Operational Board and
The Artistic team for Midsummer Night’s Dream.
3) Develop and create a document that clearly defines our creative path for
the next three years and the work that we are going to be involved with.
4) Sam and I are going to take this time to develop work that is owned by
Silhouette. This will include: A narrative dance show (think Matthew
Bourne) A new play written for our young people and future work for
our groups for the next few years.
•
I have emailed both funders today and explained the above proposal as
it will mean that our work will effectively continue and we will be providing for
our young people. This was based on the suggestion that Peter made in the
email last night. I am waiting for their response but all the documentation
provided suggests that this will not be an issue at all.
•
This funding would then cover the cost of Sam and myself for the next
few months.
•
The funding suggested that we look for a Business manager and an
admin assistant. I would suggest that we do not make these appointments at
this stage. I am currently completing all admin tasks and making sure that
everything is up to date for our book keeping and auditing. I will also continue
to get funding for the work we do and will complete all the other tasks that may
be assigned to these roles.|
||||
## **PARENT SURVEY RESPONSES MARCH 2020**
A huge thank you to all the parents that took time to fill in the survey, it is massively appreciated, and it really helps us develop even further. Your views and opinions are important to us because only together can we develop Silhouette Youth Theatre to be the best it can be! Please be aware that all responses were anonymous, and I cannot thank you enough for your honesty, positivity and for being so supportive!
**Question: How many of your children attend Silhouette Youth Theatre?** 1 – 70% 2 – 26% 3 – 5% **Question: How many sessions do they do in a week?** 1 – 37% 2 – 14% 3 – 23% 4 – 7% 5 – 5% 6 – 7% Over 6 – 7% **Question: What stops them from attending more sessions?** Money – 19% No time in the week left – 56% Their choice – 12% Transport – 2% Times of the sessions – 7% Workload – 21% Other reasons – 9% **How did you hear about Silhouette?** My child went to LPAA – 40% I heard it from a friend – 16% I was in the centre and I saw it – 16% My child’s school told me about it – 16% Other ways – 12% **How would you describe sessions at Silhouette?** Excellent – 88% Very Good – 9% Good – 0% Average – 2% Below average – 0% Terrible – 0% **Has attending Silhouette had an impact on your child’s life?** Yes – 98% No – 0% Don’t know – 2% **How has Silhouette impacted on their lives, you can tick more than one!** They are more confident – 84% They are happier – 47% They have made more friends – 72% Their skills in the performing arts – 79% More opportunities – 70% Broadened aspirations – 63%
A possible career path – 42% They have found adults they can trust – 44% It has challenged them to improve further – 60% Other impacts – 16%
**Has attending Silhouette had an impact on their school / home life? Please tell us how?**
In a mainly male, sport filled household, it broadens her experiences and gives her an outlet in which to shine.
Increased confidence to try something new. My daughter has improved her ability to retain lines through new techniques taught and this will inevitably impact on her exam revision. Yes they are confident in understanding Shakespeare which is compulsory in English gcse and also everything they learn at silhouette helps with their drama. I also think they have become a better person for going to silhouette and being part of what feels like a great big happy family
At school it has improved his confidence in his drama class and at home he enjoys learning his script and looks forward to sessions.
Yes it did, they are more confident and believe in themselves. They know that anything is achievable in life.
They have had a place where they can go and be themselves. They have been allowed to celebrate their creativity in a safe and supportive environment. Their school is cutting their arts departments - this has been her life line!
It has improved reading and tested her memory
Yes, this is one of my daughter’s safe havens. Being bullied at school means she lost all confidence and trust with students and teachers there. At silhouette she has a huge amount of respect and trust with the students and teachers/mentors. This has hugely impacted her mental health. She feels confident and comfortable there. The teachers are supporting and understanding to both my daughter and us as parents.
It has given my daughter the opportunity to do drama and dance- something that she wouldn’t experience at school. It is something that she loves, and without it, she would be a very different person. Before Silhouette, she was very low at times. She wasn’t enjoying school as there were no subjects, she had a passion for. Since Silhouette has been around, she has become so much happier and is doing well at school, has a good group of friends who share her passion. She is generally a much more positive person at home too, thanks to having Silhouette in our lives!
It is a place my children feel safe, with difficulties in school they can escape that at silhouette and express themsleves freely
They are more confident to take a lead in PA sessions in school.
Made more friends, loves singing and dancing
My Daughter is very happy and it gives her a focus and more importantly it means she can achieve her goals and believe in herself.
Helps them in English literature
They are happy and look forward to the session each week
Developed her confidence and self-esteem and believes that she can do it !!!
Yes has impacted his overall well-being more confidence in all areas at school and within himself.
She does practice at home instead of complaining of being bored at home
Generally more confidence in social situations and with meeting and working with new people (other kids and adults). Working with both older and younger kids has also made them less worried about navigating their way through growing up as they can see that teenagers are not that different to them!!
More confident in school.
Has increased confidence
Provides structure to enjoyable activities also provides accessibility to arts that are typically denied to my child who has additional needs.
She is much happier at home singing and dancing and showing us what she has done. More confidence at school and county lessons when trying out for parts
More confident and believes in herself more More confident all round.
His confidence to try new things and openly be into drama and the arts, is amazing Made them more confident at school and school drama club Has improved their work ethic.
Silhouette is feeding their creativity and expanding their mind which knocks on into their academic world, teaching them to think outside the box with confidence. Home life is full of singing, dancing and impromptu performances which draws everyone into its magic. I can’t speak highly enough of the importance of nourishing these vital aspects of childhood.
Big influence on achieving 'mastery' status in Performing Arts classes at school. Massive impact on confidence and belief in self. Created a definite sense of direction. My child has become more disciplined.
More confidence.
She is so confident and always excited to go to drama club
Much improved. More focus. Better time management.
Given confidence and a sense of family and belonging outside school/home which has then impacted positively on those aspects of life.
She is much more confident and outgoing and she herself belief has increased enormously. Although still quiet in the classroom teachers have commented that she 'comes alive' when they do work around drama, scripts and analysing texts. They work together at home as they are both often found dancing and showing each other what they have been doing, particularly what their Saturdays have involved.
My Son calls Silhouette his "Happy Place" no matter what is going on at home/school He can go to Silhouette and talk about it or just forget about what is going on for a few hours. Song writing has help with her anxiety
Better behaviour from all kids
## **How safe do they feel at Silhouette?**
5 out of 5 – 95% 4 out of 5 – 5% Lower than that – 0% Average – 4.95 out of 5.
## **How would your life change if Silhouette was not here?**
The dynamism, energy and confidence that Silhouette provides my daughter and other children with would be a huge personal loss. Also, it's located at the heart of the Weston Favell community (Emmanuel Church and shop units) and I feel is excellent for forging strong community links with the library, shops, cafes etc. Furthermore, by working with children from all communities, it teaches them that they can all achieve and aspire to be anything that they want to be.
We are relatively new to the school but I'm sure my daughter would feel a sense of loss and belonging.
They would be more introverted and less able in most aspects of life He wouldn’t have a hobby so would socialise less. It would be sad and boring.
My child would not be happy and we would have to find somewhere else. It would be virtually impossible! My daughter would be upset It would be boring
My daughters would struggle finding another company with the same standard of teaching, content and family environment like silhouette provides. Financially we would struggle too to give our daughters the same sessions /opportunities.
I don’t want to think about what would happen to my Daughter and her friends of Silhouette as so much has changed since it became such a big part of our lives. I think she would suffer at school and at home, which would affect us all. My kids both look forward to their sessions, if there was no silhouette then there would be nothing else for them to do.
My child would spend more time on their iPad or phone
My Daughter would have nothing to do and would feel upset. My daughter wouldn’t have the opportunity to focus on her future and would miss attending a social environment. It’s like family to her and allows her to be herself without being judged. I would rather my daughter have somewhere to go than be on the streets or doing nothing with her life. It gives us as a family a sense of safety and happiness knowing she is doing what she loves. Leigh, Sam and all the staff are absolutely amazing and without them we would all be lost with deep sadness. The passion and care and believe they have is absolutely outstanding.
They would be stuck indoors doing nothing
They would be upset as they wouldn't be able to do drama anymore
My daughter would really miss it as you have given her some amazing opportunities
It would be boring, lack of engagement with others and would mean being less active and lack of gaining so many life skills.
My child definitely will feel upset She would miss it greatly. We'd all have more free time - ha ha!
My daughter would loose the confidence that she has gained since being at silhouette and having experienced different dance/drama schools she would not be happy to go elsewhere.
It wouldn’t bring as many opportunities, and the children wouldn’t have the opportunity to develop the skills they want to continue to grow My child would simply not be able to enjoy the arts neither believe and see that there is room for achievement in the arts regardless of disability. We can not lose silhouette youth theatre, this is the ONLY arts group in the whole of Northampton that is affordable for underprivileged children, accepts all abilities without caution or discrimination and gives all of its students opportunity to perform. My daughter loves performing so I would have to try to find another opportunity for her but this would likely be more costly and I love the passion that Leigh and Sam have for a what they do so don’t really want to have to start over trying to find a drama school that offers as much as silhouette does! Without silhouette I do not think she would be as confident as she is now She would be very sad not to attend and we could not afford for her to go anywhere else Silhouette has opened his eyes to a wide diverse world, and is leaning so much about life skills, I would have a disappointed child Silhouette has impacted for better in their life ( all points in question 8) Life would not hold the same sparkle for my daughter, she absolutely adores her time at Silhouette and the chances she gets to perform and mix with the other children and those benefits she gets that seep into school and everyday life would no longer be there. We would be incredibly sad if there was no silhouette.
Lack of direction, comradery - absence of being amongst likeminded, similarly driven young people - it would leave a huge gap in their life.
If Silhouette was to close we would feel very disappointed and look for an alternative way to get to the "Silhouette experience", sense of achievement and way of thinking.
My child wouldn’t have it to look forward to
Life would feel empty. Silhouette is so much fun. I love it.
It would feel, for her, as though a part of her was missing. Developing would suffer academically and personally not to mention the fun that’s had.
I really fear she would go back into herself if she didn't have this creative outlet. Silhouette not only provides the children and young people with sessions and extra opportunities to develop their interests, skills and talents, but it provides children a safe and secure place to enjoy themselves with like minded individuals. The extended family that Silhouette provides to its children, young people has a hugely positive impact on their well-being and mental health. Having places with teaching staff who are so supportive and look after the children. young people and families in such a holistic way are very few and far between.
My eldest son is 14 and attends SYTC 4 evenings a week and almost all day Saturday, I dread to think what he would be doing if he didn't have it there, either being a zombie in front of a computer game or out running around the streets. I love that I know where he is and am happy to be "Mum Taxi" I'd have a very different child
My kids say they couldn’t live without it!
## **How would you like to see Silhouette develop even further?**
Keep up the great work.
We are only at the beginning of our Silhouette journey and already we can see things changing, new opportunities arising and aspirations to grow and develop seem to be moving forward. My hope would be that more funding is secured to allow more children the opportunity to grow, develop and aim high.
Your do a great job but would love to see the progression of older children running or helping to run sessions for younger children- silhouette the next generation!
It would be great if Silhouette expanded and were able to have sessions nearer to us as he would be able to attend more sessions which would really please him.
I would like them to continue providing opportunities for your people!
It is perfect as it is. It would be great to have our OWN theatre!
Costumes for shows and props
More upbeat music in the music sessions
I would love silhouette to be more financially supported for their efforts. Their standard of teaching and sessions are amazing. The opportunities with the RSC have been something my daughter would have never done before, and my daughters would have never been able to dance, act and be taught by such a professional and talented teachers/mentors that silhouette provides.
I think it has already developed greatly since it began as there are so many sessions which my Daughter already attends. I think it could improve by running workshops during the holidays. A bit more communication
Carry on growing and doing what they already do best
Silhouette has developed and improved so much since it first opened and we wouldn’t change anything.
Improve communication
Young children’s ballet classes and adult beginners dance class.
I'm not sure as children are really happy just the way it is To continue working as hard as you already are
Try and raise More funding in order to deliver community performances. Also classes or experience working behind the scenes such as lighting, costumes ,backdrops ,sounds ,creative music. Look at developing own show.
Big places and more show ,which parents can see their performances regularly
Don’t know
An annual bigger production with costume/make up etc. Musical theatre sessions to be more like at LPAA - session divided into equal split between singing/dancing/acting
We enjoy silhouette just the way it is. It already has a great ethos and gives children excellent support and opportunities.
Classes split by ability not age
Funding for better administration, larger spaces for sessions, invitations for performances all over the UK, funding for equipment, successful performers invited to come and speak to the youth.
I believe Leigh and his team have a great vision for silhouette and would like to see their dreams come true for all the youth who would benefit from it! I think it is good as it is Continue to grow
I think they do all and more and cannot think of anything they don’t already do
At this stage Silhouette and the opportunities that keep coming up have blown our mind so can't even dream of any further developments
Keep doing what you are doing, kids get so much value and confidence from it keep doing on good work
My magic wand wish is that silhouette gets seen for what it is, a vital part of both the arts, the local community and a place for nourishing creativity, self-respect and love and confidence in young people. I would like to see it get the funding it so richly deserves, and that Silhouette is able to expand its premises. I feel that a needed step is for those who devote so much time and effort voluntarily to be able to work there permanently, should they so wish, with wages so this whole organization can expand at the rate it needs to. Given those circumstances, I feel that the sky is the limit for Silhouette
More out of term workshops/activities
I hope that they will find a way to give us back the music session on Wednesday.
Although they do a lot already I would love to see them do more performances for the community Larger premises more children and more exposure Get funding to ensure stability and enable core staff to focus on developing young people more and extend reach in community.
Keep doing what you’re all doing-it works!
I love how Silhouette currently runs, It has grown so much since its began but it has still managed to keep its strong community feel. I would like to see Silhouette take their sessions out into the community (shopping centre) more. So many people stop and look at the windows when sessions are running, it would be great to show them what really goes on inside. It also helps to build the children's confidence, particularly for the younger groups, performing to the public. With the right funding the Sky's the limit with this group! I know that our family will be involved with SYTC for many years to come and I am very excited x No improvement required
It would be good if we could look at as many dance styles as possible.
And there you have it – powerfully positive stuff! Now it’s time to work on the areas to improve EVEN further! Thank you – thank you and THANK YOU AGAIN!
## **TRUSTEES REPORT May 2020**
## **Item 1: What is Silhouette currently providing for the young people?**
- Sessions on a weekly basis that mirror the sessions we provided when we were in our space. (Please
- see appendix 1). These are currently being run on ZOOM and all permissions have been sought.
- Online support through the members area of the website which is password protected. (Please go to
- www.silyt.com – members area – password is unit29 – 10 pages of resources.
- Engagement in Notivate Isolation Song and Company 3 Coronavirus Time Capsule. (Please go to
- www.silyt.com and look at both of the pages for these projects.
- Online challenges for young people to complete and submit. The current challenge is 2minutemusical
- and these clips can be found online.
- Collaboration space for the Creative Team and the Operational Board through Office 365. This will go
- live on Wednesday 6[th] May for those that are going to be involved.
- Weekly emails to all parents to keep them updated with what is happening. We are now using
- Mailchimp to streamline this process and to make it more effective.
- Ongoing email support for parents and young people when they have needed it.
- All our young people have access to the National Theatre collection with an online password.
- They have access to three months free with Marquee TV, with the support of the RSC.
- They have access to links of free theatre, dance and music and these are updated on a weekly basis.
## **Important information**
- Every Friday we have a professionals meeting from 10:00 to 11:00 am to look at the week in general
- and to talk about any concerns we have. These meetings are minuted and these can be made available to any trustees if they want to look at them.
- On a weekly basis we look at who we have seen online and who we have not seen that week. We
- contact these families individually to see if we can help and support and if there is anything they need from us. We keep an ongoing report on who we have cancelled and who we have concerns about. Once again trustees can see these if they would like.
• We keep details of who has accessed the emails and who has responded. This is done through mailchimp and it allows us to see who we need to contact separately.
## **Item 2: Who has provided this support and what have they done?**
|Sam Biddulph|•|Three dance sessions on a Tuesday night.|
|---|---|---|
||•|Been part of Midsummer Nights Dream sessions on a Wednesday.|
||•|Gruffalo and Musical Theatre sessions on a Wednesday.|
||•|Changing room sessions on a Saturday.|
||•|Silhouette Review sessions on a Saturday.|
||•|Creation of all dance video’s for online support.|
||•|Notes for online support sessions.|
||•|Reviewed and feedback to young people sessions.|
||•|Weekly professionals meeting on a Friday.|
||•|Part of the Creative team sessions and the operational board.|
|John Bowman|•|Two music sessions on a Tuesday.|
||•|Creation of backing tracks on a weekly basis.|
||•|Creation of songs and editing of performance.|
||•|Weekly professionals meetingsessions.|
|Paul Martin|•|Support in drama sessions.|
||•|Technical support sessions.|
||•|One to one mentoring for Leigh Wolmarans.|
||•|Access to otherprofessionals and support.|
||• Professional outsideperspective.|
|---|---|
|Leigh Wolmarans as
drama practitioner.|• Wednesday Midsummer Night’s Dream sessions.
• Thursday night Lord of the Flies and Cyrano De Bergerac sessions.
• Wednesday Gruffalo and Musical Theatre sessions.
• Saturday Changing Room sessions.
• Silhouette reviews sessions.
• Creative team and operational group sessions.
• Weekly professionals meeting.
• Creation of all resources and video’s for the above.|
|Leigh Wolmarans as
interim CEO.|• Creation of new website, upkeep, maintenance and safety checks.
• Creation of social media sites with regular upkeep, maintenance and safety
checks.
• Uploading all media and daily updates.
• Working with ZOOM and all permissions.
• New policies to support online working.
• Emails on a weekly basis and mailchimp support.
• Setup of Office 365 and creation of a safe and secure workspace.
• Applying for funding and providing information to current funders.
• Working with local providers such as the Mighty Creatives, Royal and
Derngate and NAYT to name but a few.
• Constant communication with young people and families, including
contacting those that we have concerns about.
• Reporting to funders.
• Financial management and set upofpayments and access duringthis time.|
|**Important information**||
|•
A massive thank you to Sam and John and for the exceptional work they have done at a difficult time.
They have made sure that our young people remain creatively connected and at no time have they counted
their hours or days – they have just done what has been needed. THANK YOU SO MUCH!
•
A thank you to Paul who has provided an outside view and has been a good sounding board for the
work we are doing.
•
Many people that work with have commented that we have been ahead of the game and that we
have managed to steer a good ship through difficult times. This is because we have a good team that has
constantlycommunicated and kept ouryoung people at the heart of everythingwe have done.||
|**Item 3: How do we know we have been successful with the change to Silhouette online?**||
|•
We have been keeping weekly updates of the amount of young people that have accessed our
sessions:
106 regular attenders on the register.
27 young people have not been seen online.
21 of these have spoken / emailed us to talk about issues.
6 of these young people have said that they do not want to do online sessions but will return.
That means we have had contact with 94% of our young people with 75% accessing sessions on a weekly
basis.
•
We are currently working with 6 families to try and get them online and support their anxious young
people.
•
We have had a range of emails and responses on social media regarding the quality of provision.
•
We have also had comments from other youth theatres regarding our provision and we are
supporting some of these organisations through our weekly NAYT sessions.
•
We are currently recording a 75% success rate with our emails. We have only recently switched to
Mailchimpso that we can monitor this data.||
- We regularly ask our young people their view of what we are providing and we will have our first
- online Operational Board meeting on Wednesday 6[th] May.
- We have been very clear to all our young people that they can join any session and that they have the
- freedom to decide not to be there. We have to be flexible to their emotional needs.
- The work we are creating, even while in lockdown, is of a high standard.
## **Item 3: What is currently in production and what are we working on?**
- Midsummer Night’s Dream is in rehearsal and the creative team are working on the set, costumes,
- sound lighting and marketing.
- Lord of the Flies is being developed as is scenes from Cyrano De Bergerac.
- Sam and her dance group are developing a narrative piece around COVID-19.
- John Bowman is writing Isolation songs with his group and continuing to develop their own work.
- We continue to rehearse the Gruffalo with the younger group.
- The Changing Room group are keeping updated with their script and we are hoping to record this
- piece when we get back in to the studio.
- We are working on a Silhouette musical with our creative team.
- We run Silhouette review sessions on a weekly basis.
- We are going to start running masterclass sessions with industry professionals. These will be free to
- Silhouette Youth members.
## **Item 4: Key discussion points.**
- 1) We would like to continue to provide all online sessions for free to our families as this is one of the conditions for the Arts Council funding.
- 2) We need to create a clear procedure and process for a return to the studio and how this may be managed.
- 3) We need to look at the possibility of providing some support for these young people over the Summer holiday. It was highlighted by the operational group as being a high priority.
- 4) We need to have someone on the trustees that is responsible for Finance.
- 5) Do the trustees want to delegate the grant reporting, draft trustees yearly report and the sending of the accounts to Harris and Co? If so then I can get these done and they can be signed off by the chair?
- 6) I would like to present a proposal to the Trustees regarding the future of Silhouette and what can be done to take us from strength to strength.
## **In July 2020 we created our development plan.**
## **Our Four point plan:**
- Priority 1: Maintain the quality of provision that we have. Ongoing focus.
- Priority 2: Create new work and extend further. Ongoing focus.
- Priority 3: Silhouette Connect – outreach work. Start September 2020.
- 16 to 24 provision – reaching further into our community. Look for initial funding and support.
## **Maintain Quality of provision**
|**What needs to be done?**|**Who isgoing to do this?**|**When will it be done?**|**How much will it cost?**|
|---|---|---|---|
|Run weekly sessions
online and within the
studio in dance,
Songwriting, drama, script
writing and musical
theatre.|Leigh Wolmarans
(Managing and delivery).
Sam Biddulph (Artistic
director and delivery).
John Bowman (Recording
studio and delivery).|September 2020 to
September 2021.
Evenings and Saturday’s.
Follow current format for
stability.|Please see detailed
financial breakdown
attached to this report.
This will be included in
the staffing costs Sep
2020 to 2021.|
|Provide end of term
showcase and production
events for every young
person. At least three
within a year.|Leigh Wolmarans
(Managing and delivery).
Sam Biddulph (Artistic
director and delivery).
John Bowman (Recording
studio and delivery).|December 2020 –
showcase.
March 2021 – showcase.
July 2021 – end of year
performance.
Drama productions of
Lord of the Flies and a
Teen production.
Evening of dance.
Evening of live and
original music.|Please see detailed
financial breakdown
attached to this report.
This will be included in
the staffing costs Sep
2020 to 2021.|
|---|---|---|---|
|Ongoing communication
with all parents and
regular updates. Session
details, signing up and
payment options.|Silhouette administrator
and Leigh Wolmarans.|Weekly newsletters.
Termly updates.
Termly sign up and
payments.|This can be seen in the
finance sheet under
administrator costs and
costs for Leigh
Wolmarans.|
|Maintain, update and
continue online provision
for Silhouette members.
Continuous focus on
safety and security.|Leigh Wolmarans as part
of his role.|Weekly updates and
uploads.
Monthly tasks and
challenges.
Youtube updates and
postings.|This can be seen in the
finance sheet under
administrator costs and
costs for Leigh
Wolmarans.|
|||||
## **Creation of new work**
**What needs to be done? Who is going to do this? When will it be done? How much will it cost?** Develop the Silhouette Silhouette creative team On a weekly basis online This can be seen in the Creative team that is along with using Microsoft Teams, finance sheet under made of young people Leigh Wolmarans, Sam Pintrest and other social administrator costs and who will lead much of Biddulph and John media portals. costs for Leigh this work. Bowman. Wolmarans. Development, rehearsals, The Silhouette Creative We are looking at This can be seen in the pre-production and a team. Summer 2021 for the finance sheet under daily final production of Leigh Wolmarans – performance. There will costs for Leigh Silhouette’s Dream. This drama. be online versions Wolmarans, Sam will be performed in the Sam Biddulph – original created to follow the Biddulph and John Church space. dance pieces. show as we go. There will Bowman. John Bowman – original be a definite online It can also be seen in music with the narrative that the costs for costume, props Songwriting group. ‘audience’ can follow. and sets. Silhouette backstage, It also forms part of front of house and monthly rent figures. marketing will all be led There is an online by the young people. subscription fee to Microsoft, which is also included.
|Creation and
development of a
Silhouette Narrative
dance piece around
COVID-19 and the impact
on young people.|The Silhouette Creative
team.
Leigh Wolmarans –
drama.
Sam Biddulph – original
dance pieces.
John Bowman – original
music with the
Songwriting group.
Silhouette backstage,
front of house and
marketing will all be led
by the young people.|The time of performance
will depend on the
guidance on opening and
dance in studio’s. We are
starting to prepare the
work online.|This can be seen in the
finance sheet under daily
costs for Leigh
Wolmarans, Sam
Biddulph and John
Bowman.
It can also be seen in
costs for costume, props
and sets.
It also forms part of
monthly rent figures.
There is an online
subscription fee to
Microsoft, which is also
included.|
|---|---|---|---|
|Creation and
development of a
Silhouette Musical
Theatre piece that will
look at our community
and the lives of our young
people.|The Silhouette Creative
team.
Leigh Wolmarans –
drama.
Sam Biddulph – original
dance pieces.
John Bowman – original
music with the
Songwriting group.|We will look at this being
performed in 2022.|The time to prepare for
this work can be seen in
the costs for Leigh
Wolmarans, Sam
Biddulph and John
Bowman.|
## **Silhouette outreach – Connect.**
|**What needs to be done?**|**Who isgoing to do this?**|**When will it be done?**|**How much will it cost?**|
|---|---|---|---|
|Create a list of what
Silhouette Youth Theatre
can provide and costing
for the programme.|Leigh Wolmarans will
lead this work with the
support of Sam Biddulph
and John Bowman. Series
of online meetings to
create theplan.|By the end of June 2020.|This can be seen in the
finance sheet under costs
for Leigh Wolmarans,
Sam Biddulph and John
Bowman.|
|Create a client list and
contact them to share
our provision and our
costings.|The client list will be
made up of the groups
that LW, SB and JB have
worked with already.|By the end of July 2020
for work to start online
in September 2020.|This will be part of the
retainer days that
Silhouette Youth will pay
for based on the attached
financial breakdown.|
|Create resources,
schedules and protocols
for Silhouette Youth
Theatre to work in
schools.|Leigh Wolmarans will
lead this work and will
manage the projects.
Trustees will look at
plans and make any
changes that need to be
made.|September 2020.|This will be part of the
retainer days that
Silhouette Youth will pay
for based on the attached
financial breakdown.|
||Run projects within
schools or online in line
with the project plan that
was created with the
client.|LW, SB and JB will be
running sessions within
schools.
Trustees to monitor the
work that isgoingon.|September 2020 to
September 2021.|This will be part of the
retainer days that
Silhouette Youth will pay
for based on the attached
financial breakdown.|
|---|---|---|---|---|
## **ROLES AND RESPONSIBILITIES**
**Leigh Wolmarans – 4 days a week.**
|**Leading**|**Delivering**|**Other**|
|---|---|---|
|•
Responsible for the day to
day management of Silhouette
Youth Theatre.
•
Lead practitioners and
responsibility for the quality of
service that we are providing.
•
Liaise with clients and
maintain good working
relationships.
•
Develop the timetables and
schedules for delivery.
•
Apply for grants and ensure
that all reporting arrangements are
up to date.
•
Work with our partners to
strengthen relationships.
•
Work directly with the
Operational Board of young people.
•
Work with parents to
maintain good relationships and to
listen to their views and opinions.
•
Lead on areas that have
been highlighted in our four point
plan.
•
Lead on the creation,
maintenance and security of
Silhouette Online.|•
Deliver Drama sessions on
a weekly basis.
•
Deliver Shakespeare
sessions on a weekly basis.
•
Deliver Musical Theatre
sessions on a weekly basis.
•
Work with the Creative
Team of young people.
•
Develop young people
leading in the form of directors
and practitioners.
•
Deliver sessions in schools
as part of Silhouette Outreach
Connect.
•
Work with practitioners to
create resources and content for
sessions.
•
Work as a team to
produce, direct and create
productions for Silhouette Youth
Theatre.|•
Directly reporting in to the
Trustees.
•
Create regular ongoing
reports for the trustees.
•
Work closely with the
administrator / finance lead.
•
Regular meetings and
sessions with the Creative Team.|
|**Example of weekly time allocation**|||
|•
One day delivering Drama sessions in schools as part of Silhouette Outreach Connect.
•
One and a half days a week delivering Drama sessions as part of the Silhouette Youth Theatre
programme.
•
Half a day dedicated to paperwork that goes with Grants, reports and working with the administrator
to communicate with clients and partners.
•
One day a week dedicated to the planning and creation of resources for Silhouette and Connect.
Meeting with the Creative Team of practitioners and young people. Development and upkeep of Silhouette
Online.|||
## **Sam Biddulph – 3 days a week.**
|**Leading**|**Delivering**|**Other**|
|---|---|---|
|•
Responsible for the Artistic
direction of Silhouette Youth
Theatre.
•
Work directly with the
Operational Board of young people.
•
Lead the Creative Team of
young people and provide the
support and training they need.
•
Work with clients and
partners to look at performing arts
provision in their school and dance
in particular.
•
Support LW in the work with
parents and the community.
•
Lead on the creation of new
work and the quality control of this
work.
•
Lead on any movement
work that happens with any schools
or partners.
•
Further develop the dance
and movement provision at
Silhouette.|•
Deliver Dance sessions on
a weekly basis.
•
Deliver Musical Theatre
sessions on a weekly basis.
•
Work with the Creative
Team of young people.
•
Develop young people
leading in the form of dance
practitioners and movement
leads.
•
Deliver sessions in schools
as part of Silhouette Outreach
Connect.
•
Work with practitioners to
create resources and content for
sessions.
•
Work as a team to
produce, direct and create
productions for Silhouette Youth
Theatre.
•
Create online work that
can support our young people and
partners.
•
Provide training and
support for teachers and dance
leads.
•
Support individuals who
need extra tuition to get into
schools of their choice.|•
Directly reporting in to
LW.
•
Create regular ongoing
reports for the LW.
•
Work closely with the
administrator and LW.
•
Regular meetings and
sessions with the Creative Team.|
|**Example of weekly time allocation**|||
|•
One day in school completing Dance sessions as part of Silhouette Outreach Connect. This would have
been planned as a creative group alongside LW and SB and the school in question. Timetabling, scheduling
and organisation would have been done by LW and Administrator.
•
One day running musical theatre sessions on a Saturday.
•
Half a day running dance sessions throughout the week.
•
Half a day dedicated to leading new work, collaborating with LW and supporting developments for
Silhouette Outreach Connect.|||
**John Bowman – 2 days a week.**
**Delivering**
**Other**
**Leading**
|•
Responsible for the creation
of Silhouette recording studio.
•
Train and lead young people
on how to run the studio.
•
Lead on all songwriting
projects within Silhouette Youth
Theatre.
•
Responsibility for our
Uganda and Madagascar link.|•
Deliver Songwriting
sessions on a weekly basis.
•
Create original music
pieces for Dance and Drama
sessions.
•
Develop young people
leading in the form of studio
technicians and musicians.
•
Deliver sessions in schools
as part of Silhouette Outreach
Connect.
•
Work with practitioners to
create resources and content for
sessions.
•
Work as a team to
produce, direct and create
productions for Silhouette Youth
Theatre.
•
Create online work that
can support our young people
and partners.
•
Provide training and
support for teachers and music
leads.|•
Directly reporting in to
LW.
•
Create regular ongoing
reports for the LW.
•
Work closely with the
administrator and LW.
•
Regular meetings and
sessions with the Creative Team.|
|---|---|---|
|**Example of weekly time allocation**|||
|•
One day in school completing Songwriting sessions as part of Silhouette Outreach Connect. This
would have been planned as a creative group alongside LW and SB and the school in question. Timetabling,
scheduling and organisation would have been done by LW and Administrator.
•
Session delivery 4 hours within the week.
•
Working with studio leads and ongoing training for 2 hours within the week.
•
One hour set aside for weeklycreative team meeting.|||
## **In conclusion**
We are very proud of the work we have done in difficult times and hopefully the information presented above shows you the steps we took to make sure that our young people remained creatively connected. The development plan that was created in July 2020 gave us a clear idea of what needed to be done and how we could secure the future for our young people. We feel that we are in a stronger position then before and we cannot wait to go from strength to strength and to continue to provide the support that our community so desperately needs.
CHARITY COMMISSION
FOR ENGLAND AND WALES
Annual accounts for the
01-Dec-2Q19
To
eriod
30-No¥-2020
Section A
Statement of financial activities
Rèstrict
income
funds
Recornmendod cat8gori88 by
activity
Unts5trictgd
furlds
Endowment
funds
Prfor year
funds
Total fund$
Incomlng rè8our¢¥8 (Note 31
In¢omg and endowmènts from:
bonatsons and *adè$
Chaab 1Ve9
F01
F02
F03
F04
F05
soi
215614
215,614
18,315
$02
Olhertradino *iye#
Inv&stments
503
Strpar*e matfjna itern of Income
sos
S06
Total
Resourcgs 0xnded INote 61
ExPon41tre on..
ai%in9 tunds
ChaThtdèle tiV&s
$07
215,614
215,614
18,315
9,080
54,769
4,528
6,568
sog
54.769
Separattt rtgmofexpenaè
S10
Total
S12
63,849
11,096
Net Incomèll¢xpenditurel before investment
gainslllossa$l
S13
151.765
151,765
7,219
Net gwnsllknss831 OD iDveslmeniE
S14
Nèt In¢omellexpenditurel
Extraordinary itsms
Transfers betsveen funds
Othèr r•cognl$gd gainslllossesl:
151,765
151,765
7,219
and kn$$8s on revEAuation offixed A$sei*forthethiiy'$own
othor gain*llossesl
Nel movement in funds
$20
1 $1,765
151,765
7.219
Reconciliation of funds..
Totsllun¢¥ brojghl fopNard
S21
7.219
158,984
7,219
158,984
Total funds carriedforward
$22
7,219
Section B
Balance sheet
Restricted
incoffle
funds
Unr¢$trictgd
funds
Endowment Total this
funds
year
Total last
ygar
Fixed assets
Intangible assets
Tangible assets
Heritage assets
Investments
F01
F02
F03
F04
F05
{Note 151
(Note 141
(Note 16}
(Note 171
Total fixed assets
BOI
B02
B03
B04
e05
Current assets
Stocks
(Note 181
Debtors
(Note 191
Investments
(Note 17.41
Cash at bank and in hand (Note 241
Total currgntassets
Bo
607
9,114
9,114
9,114
B08
B09
2,605
11,719
B10
160,842
160,842
Creditors: amounts falling due within
one year
(Noto 201
1,858
1,858
4,500
Ngt Current assets/(liabilitigs)
B12
158,984
158,984
7,219
Total assets less currgnt Ilabilltles
813
7,219
Creditors: amounts falling due after
one year
INote 20}
Provisions for Ilabilities
B14
B15
Total net assets or liabilities
B16
158,984
158,984
7,219
Funds of the Charity
Endowment funds (Note 271
Restricted income funds (Note 271
Unrestricted funds
Revaluation reser•e
17
B18
B19
158,984
158.984
7,219
820
Total funds
821
158,984
158,984
7,219
Signed by one or fv40 trustees on behalf ol all
Ihe truslees
Date of
approval
ddlmml
Signature
Print Name
Mr L A Wolmarans
nAiIRi?n?1
Section C
Notes to the accounts
Independent examination report
Independent Exarniner's Report to the Trustees of Silhouette Youth Theatre
I report lo the charity trustees on my examination of the accounts of the charity for the year ended (date)
which are set out in these financial slalemenls.
Responsibllitle$ and basis of report
As the charity's trustees you are responsible for the preparation of Ihe accounts in accordance with the
requirements of the Charities Act 2011 {'the Acl'}.
I report in respect of my examination of the charity's accounts carried out under section 145 of the Acl
and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commission under section 14515llbl of the Act.
Independent examlner's ststement
I have completed my examination. I confirm Ihal no material matters have come lo my attention in
connection with the examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the charity as required by section 130 of the Act., or
the accounts do not accord with those records.. or
the accounts do not comply with the applicable requirements concerning the form and content of
accounts set out in the Charilles (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a 'lrue and fair view, which is not a matter considered as part of
an independenl examination.
I have no concerns and hav
e across no other matters in connection with the examination to which
attention should be dr
in this report in order lo enable a proper understanding of the accounts to be
reached.
Phillip
Harris
Chartered
unlants
2 Pavilion Court
600 Pavilion Drive
Northampton
NN4 7SL
arris BA FCA
Date.. 8th June 2021
CC17a (Excell
0810612021
Section C
Notes to the accounts
Note 1
Basis of preparation
This section should be Completed by all charities.
1.1 Basis of accounting
The$e accounts have been prepared under the historical cost convention with items recognised at cost or
transaction value unless olhetwise stated in the relevant notel51 lo these accounts.
The accounts have been prepared In accordance with".
and with,
the Statement of Recommended Practice.. Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014
and with.
the Financial Reporting Standard applicable in the United 'ngdoM and Republic of
Ireland IFRS 1021
and with the Charities Act 2011.
' The charity constitutes a public benefit entity as defined by
FRS 102."
-Tick as appropriate
1.2 Going concern
If thgrg arg material uncertainties related to events or Conditions that cast significant doubt on the
charity s ability to continue as a going concern, plgase proviTd9 the following detalls orstate "Not
applicable" if appropriate..
An explanation as lo those factors that
support the conclusion that the charity is
going concern.,
Disclosure of any uncertainties that make the
going concern assumption doubtful.,
Where accounts are not prepared on a going
concern basis, please disclose this fact
together with the basis on which the trustee$
prepared the accounts and the reason why the
charity is not regarded as a going concern.
1.3 Change of accounting policy
The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.
Yes.
-Tick as appropriate
No.
Please dls¢loso.'
(l) tho nature of the change in accounting policy,.
n.r.17a IFYrNII
nAirnn?
(iij the reasons why applying the new accounting policy
provides more reliable and more relevant Informatlon,.
and
(iii) the amount of the adjustmènt for each line affected
in the current period, each priorperiod presented and
the aggregate amount of the adjustment relating to
period$ belore those presented, 3.44 FRS 102 SORP.
1.4 Changes to accounting estimates
No changes lo accounting estimates have occurred in the reporting period13.46 FRS 102 SORPI.
Yes"
-Tick a5 appropriate
No.
Pleasg disclose..
(i) the nature of any changes..
(li) the effect ol the change on income and expense or
assets and liabilities for the current period.. and
(ill) where practicable, the elfect of the change in one or
morg future pgriods.
1.5 Material prior year errors
No material prior year error have been identified in the reporting period13.47 FRS 102 SORPI.
Yes.
-Tid( as 3ppiopriale
Please disclose.-
(i) the nature of the priorperiod error,.
{ii) for each priorperiodpresented in the a¢¢ounts, the
amount of the eorreetion lor each account line item
affected," and
(ill) the amount of the corrgction at the beginning of the
earliest priorperiod presgnted ITn the accounts.
CC17a (Excell
081n612021
Section
Notes to the aceounts
Iconti
Note 2
2.2 INCOME
Accounting poll¢le8
This stand&rd Iisl OfèGcountingpoltsS has In 8pplisd by the ch8ri1y 8x¢ept forthos8 lid(ed 0'or W8". Where
differeni oradditionalpollcyhas b8en adopt8d fhen thisis delail$d In thè box below
ognltlon of Incomo
These are indLxSefj in the Stalemenl of Fin8ncial Activities ISOFAI wtrEn'.
Ihg chaiiiy becomes enlilled to the resources,
il is tnore likely than not that Ihe Irusiees will receive the rè$ourres.' and
the monetary value c8n be tneasured with 5utticiefjl rellabllity.
There has been no 0ft5ellin9 of assets Iiabilmles, ¢r income and expenses, unless required Yes
or petrnilled by the FRS 102 SQRP or FRS 102.
No
Nla
Ofvelt1Th9
Nla
Gr•nt8 8nd donlltloni
Grants and Oonallons are only inUded in the SOFA when the g6ner&l Income
recognllion crileri8 are met15.10 to 5.12 FRS102 SORPI.
Yes
In the case of perfomianpE related grants. inwn8 musi only be r8coynised lo the 8xtsftt
that the charity has provlrted the speryfied 9ood5 or services as enliuemenl to the grant
only otcurs when the performgnce related conditions are rnet15.16 FRS 102 SORPI.
Yes
No
Nl
i9ga¢l08
Legaues are included Ihe SOFA ¥then re*lpl 18 probable, that is. vthen Iher6 has
been grant Df probate, the executors have esiablished that Mere afe sufficient ¥8sels In
the estate and any wndilions attachèd lo the legacy are either witmn Ihe control of the
harily or have been ma.
The charity has received govemmÈnl grants Sn the reportsw period
Yes
No
14
Government grants
Yes
No
Nla
Tax reclalm8 on
donatlons and 96ft8
Gift Ald tvable Is Included In Income when there is a valid dedaraiion from the
dofjor. Any Gfft Aid amount recovered on a donalion 1$ considered lo be part of that gilt
and is Irealed as an addillon io the same fund as the lnili donatson unkss Ihe donor or
the ierms of the appeal have speaf16d othetWi5e.
Contr8¢tual Incomg and This is only Induded in the SOFA Dnce the charity has provSded the related goods <
porformarico rolat•d
serwces or mel the partormance related conditions.
grants
Yes
No
Nla
Ye5
Nla
Donatsd good8
Donated 00(vJs are measured al f8lr valtse Ilhe amount for wtNch the 88sel could be
exchawedl Un$5 imprattital to do so.
Yes
No
Nla
The eosl of any 51o¢k of yoods donated for dlslrtbulion lo benefitsarbe5 is deemed to be
the fair value of those gifts ai the time of their receipt and they are reco9nised on
recelpl. In the reporting penod in which the SloG*s are distributed, Ihey are reGogni8ed
s an expense al the amount of Ihe stocks at dislributlon.
Donaled good$ for resale are measured al fair value Dn initial recognition. which Is Ihe
expected proceeds from Sa less the expected cosls of sale. and recognised In'lrKome
from olhei trading aclivilies, with the corresponding stock recognised in the b8lance
sheei. On ils 5816 the value of Stock is charged againsl'lncome from Other Iiading
a¢livilies' and Ihe proceed3 from sale ale also re¢ogni6ed a5'1ncome olh&rtradino
Yes
Nl
Yes
No
Nla
Goo45 donèted loi on-going use by the charity are recognised as tangible fixed assets
and Included in the SOFA a5 incomln9 resources whefi receivable.
Nlè
Gifts in KI for use by the Gharily are indud8d in the SOFA as Ifwme from dgnalions
wh8n re*1¥ab.
Ye5
Nl
Donated *orvlco1 and
Donated Berwices and facihlles are indvded In Ihe SOFAwhen received al itte valup of
the gift to the Gharty provided the value of the can be measuied relSably.
Yes
Nla
DonaiEd seFvices and tsuliiies Ihal are consumed immediatety are Trcognisod 88
Sncome wllh afi equivalfyni amount recognised as an expens8 underthe apprDpriale
heading In Ihe SQFA.
The thaTity has Incurred expenditur8 on support costs.
Yes
No
Nla
Support costs
Yes
No
Nla
Vgluntèor help
The walue of any voluntary help recelved is not IndudEd in the accounts bui is descdbed
in tho trustees. 3nnual repod.
Yes
No
Incom8 from Intor08t,
royaltle¥ dlvldends
Thi5 Is 1ndleLl in the accounts *tten receipt is probable and the arnount rÉc&lvablt can
be Treasured rdiatsty.
Yes
Incomo from mfrmbershlp Membershlp subs¢ripllons recelved In the nature of a glft are recognls8d In thnallon$
Subscrlptlons
and Legades.
Yes
Nl
Memtyership subscriptions which gnies a member the nghl 10 buy serv4ces or other
benefrts are recognised 95 income eamed from the provi*on of goods and 8ervlco5 as
income Irom charitable aclivilies.
Spttlemgnt Df Insurance
clalm8
Insurance daims are On included in Ihe SOFA when Ihe general income recognition
crileda are tnel15.10 10 5.12 FRS102 SORPI and are Inuded as an item of other
ncom6 in the SOFA.
Yes
No
Nla
Investment galnx and
This indudes any reali5ed or unaliSed gain5 or10s5e5 Ihe Sale of inveslmen15 and
any gain or loss resulliny from revalulng in¥estmenl$ tD tTrarkel Value ai Ihe pnd of the
year.
Yes
No
Nla
2.3 EXPENDITURE AND LIABILITIES
Llablllty rg¢0gnltlo
Liabilities a recognised where il is more likety than not that there is a legal oi
conslrudive obligation committing Ihe (*arily lo pay out resour$ and Ihe amount ol
the obli9aiion can k measured with rea5Dnable rtainty.
Govtrrn8ncB and support Support cosi$ have allocated between governance cos15 and oltsr support.
costs
Governance costs compnsÈ all costs involving public accounlabilily of the charity its
colnpliance regul8lion and good practi¢8.
Yes
Support cost5 include cenlral function5 and have been allocated lo aclivily cost
¢aieg¢ries on a basi5 consisieni th the use of resDurces, eg allocating property costs
by floor area5. or percapit8. Staff costs by the lime spent ar other costs by Ihelr
usage.
Grdnts wlth perft>rmancfr Where the tharity give5 a granl Mlh conditions for its payment being a 5peafic level of
condltlonl
80rvice or ouipul to be proviijed, such grants are only reGognised in the SOFA once the
reapienl of the granl has provided $pe¢ified service or oulPUI.
Yes
Nla
Yes
No
Grant8 payabl8 wlthout
perforrnanc¢ condltions
Where there are no condiiions aiiaching 10 the grani thai enables the donor tharity 10
realistically avoid Ihe commilmenl. 8118bilily lor the full fundiry obligallon mu31 be
reeognised.
Yes
No
Nl3
Redundancy c05t
The chadly made no redundancy payments durirvj ihÈ reporbw period.
Yes
Wa
D¢f•rr¢d In¢omg
No material item of deferred income has been induded in Ihe aGcounls.
Yes
No
Wa
r8dlto
The charity has credltors are measured al SeteMent amounls16$s any trade
dlscounts
Ye$
Provlslon8 fot Ilabllltlo
A118bilily Is measured on r8co9niiion al ils hl8ior5¢al cost and Ihen subsequenlty
measured al Ihe best estimate of the amount required lo seitle the obli9aiion ai the
reporbng dale
The eharity 8¢¢ounts fDr basic financial instruments on Inthal recognition as per
pjragrapa 11.7 FRS102 SORP. Subsequent measuremenl is as per paragraphs 11.17
lo 11.19. FRS102 SORP.
Yes
No
8&Blc flnanclal
Instruments
Ye$
2.4 ASSETS
TangIb Ilxed a5¥ets lor Thest a Capiiallsed if thèy can be used for fflort Ihan one year. afKI co$t al lea$1
Ug8 by ¢harfty
They a valued al cost.
Yes
No
Nla
The deprecAiion rates and tnelhod& used are disdosed in note 9.2.
The Gharily has intangible fixed assets, thal 15. noTHnonelary a55els that do not have
physical subsiance bui are Identifiable and ale control by the ¢harty Inrou9h custody
or legal rights. The 3mortis&lion rales and methods J$ed are disclo$ed in note 9.5
Intjnglblg flx¢d a¥$•ts
Y8S
No
Nla
They are valued al cost.
No
Nla
Herltsge a¥$gts
The charity has herltage assets. Ih3t15. non-monetary assets historfc. artist,
5¢1enlific, technological, geophysical or environmental qualitie$ that are held and
maintained principally lor Iheif conlribulion to knowledge and cutture. The depreatIon
rEles and method5 used 0$ dlsdosed In noio 9.6.1.4.
Yes
No
Nla
Yes
No
Nla
They are valued al ¢osi,
Investmgnts
Fixed as5el investments in quoied shares, traded bonds and slmllar IDve51ments art
valued at initially al tosl 2nd sub5equenlly al fair value Ilheir market value) al the year
e. The same treatment is applled lo unlisted investments unle55 fair value cannot be
meastsred reliably in which case It is measured al cost less Impairment.
Investments held for resale or pending Iheir sale and cash and Cash equlvants th a
maturity dale of 55 Ihan l year are treated a5 GU[nI ass81 Investments
Yes
No
Nl8
Yes
Stocks and work In
progres¥
Stock5 held for sale as part of nonrmancfr Where the tharity give5 a granl Mlh conditions for its payment being a 5peafic level of
condltlonl
80rvice or ouipul to be proviijed, such grants are only reGognised in the SOFA once the
reapienl of the granl has provided $pe¢ified service or oulPUI.
Yes
Nla
Yes
No
Grant8 payabl8 wlthout
perforrnanc¢ condltions
Where there are no condiiions aiiaching 10 the grani thai enables the donor tharity 10
realistically avoid Ihe commilmenl. 8118bilily lor the full fundiry obligallon mu31 be
reeognised.
Yes
No
Nl3
Redundancy c05t
The chadly made no redundancy payments durirvj ihÈ reporbw period.
Yes
Wa
D¢f•rr¢d In¢omg
No material item of deferred income has been induded in Ihe aGcounls.
Yes
No
Wa
r8dlto
The charity has credltors are measured al SeteMent amounls16$s any trade
dlscounts
Ye$
Provlslon8 fot Ilabllltlo
A118bilily Is measured on r8co9niiion al ils hl8ior5¢al cost and Ihen subsequenlty
measured al Ihe best estimate of the amount required lo seitle the obli9aiion ai the
reporbng dale
The eharity 8¢¢ounts fDr basic financial instruments on Inthal recognition as per
pjragrapa 11.7 FRS102 SORP. Subsequent measuremenl is as per paragraphs 11.17
lo 11.19. FRS102 SORP.
Yes
No
8&Blc flnanclal
Instruments
Ye$
2.4 ASSETS
TangIb Ilxed a5¥ets lor Thest a Capiiallsed if thèy can be used for fflort Ihan one year. afKI co$t al lea$1
Ug8 by ¢harfty
They a valued al cost.
Yes
No
Nla
The deprecAiion rates and tnelhod& used are disdosed in note 9.2.
The Gharily has intangible fixed assets, thal 15. noTHnonelary a55els that do not have
physical subsiance bui are Identifiable and ale control by the ¢harty Inrou9h custody
or legal rights. The 3mortis&lion rales and methods J$ed are disclo$ed in note 9.5
Intjnglblg flx¢d a¥$•ts
Y8S
No
Nla
They are valued al cost.
No
Nla
Herltsge a¥$gts
The charity has herltage assets. Ih3t15. non-monetary assets historfc. artist,
5¢1enlific, technological, geophysical or environmental qualitie$ that are held and
maintained principally lor Iheif conlribulion to knowledge and cutture. The depreatIon
rEles and method5 used 0$ dlsdosed In noio 9.6.1.4.
Yes
No
Nla
Yes
No
Nla
They are valued al ¢osi,
Investmgnts
Fixed as5el investments in quoied shares, traded bonds and slmllar IDve51ments art
valued at initially al tosl 2nd sub5equenlly al fair value Ilheir market value) al the year
e. The same treatment is applled lo unlisted investments unle55 fair value cannot be
meastsred reliably in which case It is measured al cost less Impairment.
Investments held for resale or pending Iheir sale and cash and Cash equlvants th a
maturity dale of 55 Ihan l year are treated a5 GU[nI ass81 Investments
Yes
No
Nl8
Yes
Stocks and work In
progres¥
Stock5 held for sale as part of non