TRELOGAN PLAYGROUP Finanoal Statements Forthe Year Ended 3tst De￿rnber 2023 Chaity Number CIO ll8￿59 TRELOGAN PLAYGROUP Index To the financial Statements Forthe Year Ended 3tst De￿mber Charity Inf0mat￿n Trustees. Report >5 Independent ExaminePs Report fte￿ipts and Payments Notes to the Financial Statements TRELOGAN PLAYGROUP Forthe Year Ended 31st De￿mber2O23 CHARITY INFORMATION TrUStEE5 Mike Bwxroft ChaiM￿lftn￿tee Susan Ellzabeth ￿r&bY TreasurerifnLStee Anne Cla Seuetary/Trustee & Registered Individual CHARIIY NUMBER BANKERS HSBCUK CONTACT INFORMATION Anne ath- Seiyetary Email s￿d01@OUt1{1okcOM TRELOGAN PLAYGROUP Trustee< ftep￿t The Trustees present their annual report with the accounts of the charrty for the Year Ended 31st December 2023. THE OBJECTS OF THE CHARIIY The objettNes of TRELOGAN PiAYGROUP are. The objettive of the CIO ￿ to provide inclusNe. high qualty day care to enhan￿ the development. care and education for chiklren aged 2 % to pre-school age. The tharity provides a happy. safe. and stimulating environment where the thildren can leam through play. guided by committed play workers in partnership with parents. The PLiygroup is an English medium setting which encourages the use of Welsh for basic commands, manner5, colours. numbers. sonB5. and rhymes. The Charity will be non-party in pofrtfs and non-sectarian in religion. In planning our 3CtivÈties for the year. we kept in mind the Charrty CommissM)n's guhlance on public benefit at ourtrustee meetings. GOVERNA￿ AND MANAGEMEKfstRucfuRE The Management d0￿ment forTrelogan Playgroup is ourConstitutK)n dated 23 February 2022 Trelogan Playgroup 15 govemed bythe Care Inspertorate Wales ICIWI who inspett and provide guidance. The latest inspection was carrted out on the *of ortober 2022 and the report can be found online. Trustee5 are appointed on a rolling progrdmme.toserveforat least one yearbut may be re-elected orre- appointed. The admini5tratp4e work of the charTty 15 C3rried out by the Trustees who are Ultimate￿ responsible howeverthe day-to-day managementis delegatedtoour PlaYgroupSupe￿I$orWho is 3 qualified teacher. Management meetings are normalty hekl at least four times a year together with an Annual General Meeting. Some meeting5 are heid Zoom. The Trustee's aim ts to make decisions together. Dates and times of these meetings are made aware to the Trustees and parents. In January 2023, Mike Bancroft was voted by the Tmstees to be Chairnian of the Playgroup. TRELOGAN PLAYGROUP Financial Ststements For the Year Ended 31st De￿rnber 2023 Charity Number CIO 1181259 TRELOGAN PLAYGROUP IndexTo the FFnanoal Ststements For the Year Ended 31st December 2023 Charty Information Trtjstees, Report Independent Examiner's Report Receipts and Payments Notes to the Financial Statements TRELOGAN PiAYGROUP For the Year Ended 3tst D￿mber 2023 CHARrrY INFORMATION TRUSTEES Mlke Banuoft Chairmannrustee Susan Elizabeth ￿rkby Treasurernrustee Anne aayke Seuetaryftrustee & Registered Indivldual CHARITYNUMBER 1181259 BANKERS HSBC UK CONTACT INFORMATION Anne a3rke- SeLTetary Email swnybedol@outlook.com TRELOGAN PiAYGROUP Trustee< Rq)ort The Trustees present their annual report with the accounts of the charity for the Year Ended 31st December 2023. THE OBJEcfs OF THE CHARrrY The objectives of TRELOGAN PLAYGROUP are. The objective of the CIO is to provÈde inclusive. high qualtty day care to enhante the development, care and education for children aged 2 % to pr￿schOol age. The charity provide5 a happy, safe, and stimukting environment where the children can learn through play. guided by commstted play workers in partnership with parents. The Playgroup is an English medium setting which encourages the use of Welsh for basic commands. manners, colours. numbers, songs, and rhymes. The Charity will be non-party in politics and non-sectarian in religion. In planning oijr activities for the year. we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. GOVERNANCE AND MANAGEMENT sfRucfuRE The Management document forTFelogan Playgroup is our Constitution dated 23, February 2022 Trelogan Playgroup is governed by the Care Inspectorate Wales ICIW) who inspect and provide guidance. The latest inspection wa5 carried out on the 3, October 2022 and the report can be found online. Trustees are appointed on a rolling prograrnme. to seNe for at least one year but may be rtrelected or re- appointed. The administrative work of the charity is carried out by the Trustees who are ultimately responsible however the day-tTrday management is delegated to our Playgroup Supervisor who is a qualified teacher. Management meetings are normally held at least four times a year together with an Annual General Meeting. Some meetings are held via Zoom. The Trustee's aim is to rnake decision5 together. Dates and times of these meetings are made aware to the Trustees and parents. In January 2023, Mike Bancroft was voted by the Trustees to be Chairman of the Playgroup. AcHIEVEMEr￿ AND PERFORMANCE IN THE YEAR Throughout 2023, TRELOGAN PLAYGROUP continued to provide a popular setting for the very young of the village of Trelogan and surrounding area. The Trustees and the Playgroup Supervisor met throughout the year by Zoom and in person to discu55 the managemerst of the Playgroup. During 2023 we had an average of 7 children attending Playgroup Athievements throughout the Year As part of our fund-raising artivities. we held someioint events with Ysgol Trelogan Out of School Club. namely a disco and tabletop sale. Both events were very well attended by local children. parents, and the community. Staff and staff trainlng The charity currently employs 3 members of staff, they are led by the Person in Charge who is a fullv qualified PrimaryTeacher. One playgroup assistant left at the end of the summer term due to a house move and another started in September. The charity ensures that all members of the team have a current DBS and they are fully up to date with mandatory training eg Food Hygiene Certificate. Safeguarding and First Aid. In 2023, the staff attended the following courses: Emergency Paediatric First Aid- Level 2 in Food Safety- Eating Well for pre-school children,. Training sessions for the National Digital Childcare Offer Service. CIW updates training: Safeguarding,. Group B Safeguarding,. Level C Safeguarding,. Training for the New Curriculum in Wales,. EYW NMS update5- 12 hours self-study.. Foundation learning support for practitioners,. 10 hours self-study= Interacting or Interfering? Paediatric First Aid- EYW Lunch & Learn= Involving families in early learning- EYW Lunch & Learn= the menopause & well-being, EY4V Speech & language training for BBC Tiny Happy People project. The playgroup assistants are planning to stsrt Level 2 CCPLD through Coleg Cambria in 2024. We also have a group of volunteers all of whom have a current DBS and can be called upon to support the children who are required to Wdlk to the aftemoon sessions in Y5gol Trelogan. FUND RAISING The Trustees/staff and volunteers are active fund raisers and have a programme of events each year. We have the support of local businesses who offer time, advice, and space for the activities. Trelogan Playgroup has been very successful in raising over £3890.24 throughout 2023, by running 2 discos at the local community centre and facilitating 6 Coffee Mornings. Events were very well supported by the local community. We continue to raise our awarenes5 throughoijt the catchmènt area to attract further fundraising opportunities and new children to our Playgroup. We have recentty displayed banner outside of the Community Centre advertising the Playgroup and we also advertise our fund-raising events on local Facebook pages of surrounding communities. Early in 2023. the Playgroup team ran a Healthy Eating Initiative which involved staff training, the purchasing of educational resources and 3 Parent Play sessions. These sessions were aimed at encouraEing parents to provide healthy food for their children, raising their awarene55 of healthy snacks, sharing recipes, trying new foods by children and parents alike and educating the children about where some of their food comes from. The parent Sessions did resuh in healthier packed lunches for some of the children. PLANS FOR FUTURE PERIODS The Trustees continue to look for opportunities to raise awareness of the Playgroup within the village of Trelogan and surrounding area in a variety of ways. We encourage potential pèrents to come to look around Playgroup when they m8ke an enquiry. ThL5 enables the parents to experiente the Playgroup setting and speak directly with our Person in Charge. We intend to hold Parent Play Sessions like the ones last year. E.g. Literacy based, Numeracy based and 3 Healthy EatinE session. (So far this year we have already held a language session which incorporated the BBC finy People) FUND RAISING In 2024, we plan to raise funds in a variety of ways that not onty involves the children but encourages the local community to Come along and join in. To date we have 3 to 4 Coffee momings planned to take place at Tree Tops Caravan Park= a quiz night in February. and a disco later in the year. We also plan to make use of our new projector and run film nights. FINANCIAL REVIEW TRELOGAN PLAYGROUWS policy is to hoid sufficient resources to continue the charitable activities for an agreed period of time, should income and fundraising activttres fall Short. The Playgroup is seFF-funded. We charge a range of fees dependent on how many sessions each child attends and how long they stay in Playgroup. The sessions are held 3 mornirFgs a week during school term. We continue to receive funding frorn the Childcare offer from the Welsh Government initiative that piovides 30 hours of child provision per week for children once they turn 3 years old and other local government initr'atives. The Charity is aware of the natural fluctuation of the number of children attending play se55ions. The Playgroup is registered for 25 children. At the start of 2023 we had 6 children attending Playgroup by the end of 2023 we had 9 with potentially another 3 waiting to reach the enrolment age. During 2023 we resisted raising our fees as we felt our parents already were financially impacted by the increase in the cost of living. However. we ath"¥ely encourage and educate our parents on the childcare offers that are available, and we have had 22% tsking advantage of the Childcare Offer and I child paying through the Tax-Free Childcare. This not only supports our parents but also gives the Playgroup a small additional uplift to our basic fee. We continue to pay charges of £5 per month on our Bank Account All fees are paid by electronic transfer. In 2023. the Charity was successful in securing a further Healthy Eating grant of £446.68 that allowed us to plant a small orchard in the Community Centre grounds, where future frutt will be available for the community to use and for the Playgroup children to enjoy as part of their snack provided by Playgroup. The team also encouraged our children to sow seeds and plants and through the Summer and Autumn were able to taste the resulting fruit and vegetable5 as part of our healthy snack. In the Autumn term the children helped to plant bulbs around the fruit trees in the orchard. In March we were awarded £240.00 from Early Years Wales and a very welcome £1178 IT grant from Flintshire County Council which bought a new Laptop and Laptop sleeve which will enable us to keèp Playgroup infoimation secure. Also, a Projector that we hope to use for running child friendly films as part of our fund raising. The Trustees continue to seek out funding opportunitie5 that may support the Playgroup and in September secured a Sustsinability Grant from Gwynt Y Mor for the sum of £16458.31. This has enabled the Playgroup to continue, with the funds being used to pay our wages bill and rent to the Community Centre which has been so supportive of the Playgroup. As at the 31 Dècember there was a balance of £9485.46 remaining from the Sustainability Grant which is restricted to Use for wmges lincluding tax) and Community Centre rental in 2024. The Trustees are aware that there is an ever-increasing need for us to ensure that those to whom we dirert our resources are the rnost suitable recipient and that we continue our prudent management of outgoings. Going forward, the Trustees Continue to be avRre of challenge5 that could impact the running of the Playgroup as a direct fesult of unforeseen expenditure such a5 play equipment repair/replacement and lower than usual numbers of children in the Playgroup. Approved by the Trustees......... Signed on its behalf. Ibav Independent Examinerfs report to the Member5 of TRELOGAN PLAYGROUP I report on the accounts for the Charity for the year ended 31st December 2023, which are set out on pages 6 to 7. The charity'5 truste•s are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (Ltnder section 14515llb) of the Charits"es Act, and to state whether matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kèpt by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosuies in the accounts and seeking explanations from the trustees concerning any such matters. The proctrdures undertaken do not provide all the evidence that would be requiied in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fairf vtew, and the report is limited to those matters set out in the ststement below. In connection with My examinakn"on, no rnatter has come to my attention. l. which gives me reasonable cause to believe that in. any material respect, the reqLTirements: to keep accounting records in accordance sects.on 130 of the Charities Act- and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or 2. to which, in my opinion, attention should be dravffl to enable a proper understanding of the accounts to be reached. Signed= /5JL>a2024 TRELOGAN PiAYGROUP Receipts and Payments Account For the Year Ended 31st December 2023 Statement of Financial Activities ACCOUNTING STATEMENT Recei ts and Pa ments basis Recei 2023 2022 Total Fees inc NSG & Childcare Scheme FCC FLIIC Grants Fund Raising Donations Arrtazon Cash back Misc 9235.5 18323.17 3890.24 285 91.42 149.8 12476.5 2133.14 3058.48 93.05 966.99 Total Re￿1 ts 31975.13 18993.16 12738.66 1404.70 13965.81 00.00 HM Revenue Accountsnts Bank Ch3rges Equipment Petty Cash Insurance Rental Other Total Pa 61.30 753.31 8.99 700.00 194.20 1810.00 161.20 19497.81 81J).00 262.06 1925.CK) 648.50 18642.58 ents Balance for Year** 12477.32 350.58 Cash Funds last Year End Transfer of 2 A/c 2022 6364.60 5979.02 35.00 6014.02 350.58 6364.60 6364.60 12477.32 18841.92 Plus/Less balance for year Cash Funds This Year End Statement of Assets and Liabilities at Year End Cash Funds Current nd 2 Current Account now closed 2023 18841.92 2022 6364.60 0.00 6364.60 18841.92 TRELOGAN PLAYGROUP Financial Ststements For the Year Ended 31st De￿rnber 2023 Charity Number CIO 1181259 TRELOGAN PLAYGROUP IndexTo the FFnanoal Ststements For the Year Ended 31st December 2023 Charty Information Trtjstees, Report Independent Examiner's Report Receipts and Payments Notes to the Financial Statements TRELOGAN PiAYGROUP For the Year Ended 3tst D￿mber 2023 CHARrrY INFORMATION TRUSTEES Mlke Banuoft Chairmannrustee Susan Elizabeth ￿rkby Treasurernrustee Anne aayke Seuetaryftrustee & Registered Indivldual CHARITYNUMBER 1181259 BANKERS HSBC UK CONTACT INFORMATION Anne a3rke- SeLTetary Email swnybedol@outlook.com TRELOGAN PiAYGROUP Trustee< Rq)ort The Trustees present their annual report with the accounts of the charity for the Year Ended 31st December 2023. THE OBJEcfs OF THE CHARrrY The objectives of TRELOGAN PLAYGROUP are. The objective of the CIO is to provÈde inclusive. high qualtty day care to enhante the development, care and education for children aged 2 % to pr￿schOol age. The charity provide5 a happy, safe, and stimukting environment where the children can learn through play. guided by commstted play workers in partnership with parents. The Playgroup is an English medium setting which encourages the use of Welsh for basic commands. manners, colours. numbers, songs, and rhymes. The Charity will be non-party in politics and non-sectarian in religion. In planning oijr activities for the year. we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. GOVERNANCE AND MANAGEMENT sfRucfuRE The Management document forTFelogan Playgroup is our Constitution dated 23, February 2022 Trelogan Playgroup is governed by the Care Inspectorate Wales ICIW) who inspect and provide guidance. The latest inspection wa5 carried out on the 3, October 2022 and the report can be found online. Trustees are appointed on a rolling prograrnme. to seNe for at least one year but may be rtrelected or re- appointed. The administrative work of the charity is carried out by the Trustees who are ultimately responsible however the day-tTrday management is delegated to our Playgroup Supervisor who is a qualified teacher. Management meetings are normally held at least four times a year together with an Annual General Meeting. Some meetings are held via Zoom. The Trustee's aim is to rnake decision5 together. Dates and times of these meetings are made aware to the Trustees and parents. In January 2023, Mike Bancroft was voted by the Trustees to be Chairman of the Playgroup. AcHIEVEMEr￿ AND PERFORMANCE IN THE YEAR Throughout 2023, TRELOGAN PLAYGROUP continued to provide a popular setting for the very young of the village of Trelogan and surrounding area. The Trustees and the Playgroup Supervisor met throughout the year by Zoom and in person to discu55 the managemerst of the Playgroup. During 2023 we had an average of 7 children attending Playgroup Athievements throughout the Year As part of our fund-raising artivities. we held someioint events with Ysgol Trelogan Out of School Club. namely a disco and tabletop sale. Both events were very well attended by local children. parents, and the community. Staff and staff trainlng The charity currently employs 3 members of staff, they are led by the Person in Charge who is a fullv qualified PrimaryTeacher. One playgroup assistant left at the end of the summer term due to a house move and another started in September. The charity ensures that all members of the team have a current DBS and they are fully up to date with mandatory training eg Food Hygiene Certificate. Safeguarding and First Aid. In 2023, the staff attended the following courses: Emergency Paediatric First Aid- Level 2 in Food Safety- Eating Well for pre-school children,. Training sessions for the National Digital Childcare Offer Service. CIW updates training: Safeguarding,. Group B Safeguarding,. Level C Safeguarding,. Training for the New Curriculum in Wales,. EYW NMS update5- 12 hours self-study.. Foundation learning support for practitioners,. 10 hours self-study= Interacting or Interfering? Paediatric First Aid- EYW Lunch & Learn= Involving families in early learning- EYW Lunch & Learn= the menopause & well-being, EY4V Speech & language training for BBC Tiny Happy People project. The playgroup assistants are planning to stsrt Level 2 CCPLD through Coleg Cambria in 2024. We also have a group of volunteers all of whom have a current DBS and can be called upon to support the children who are required to Wdlk to the aftemoon sessions in Y5gol Trelogan. FUND RAISING The Trustees/staff and volunteers are active fund raisers and have a programme of events each year. We have the support of local businesses who offer time, advice, and space for the activities. Trelogan Playgroup has been very successful in raising over £3890.24 throughout 2023, by running 2 discos at the local community centre and facilitating 6 Coffee Mornings. Events were very well supported by the local community. We continue to raise our awarenes5 throughoijt the catchmènt area to attract further fundraising opportunities and new children to our Playgroup. We have recentty displayed banner outside of the Community Centre advertising the Playgroup and we also advertise our fund-raising events on local Facebook pages of surrounding communities. Early in 2023. the Playgroup team ran a Healthy Eating Initiative which involved staff training, the purchasing of educational resources and 3 Parent Play sessions. These sessions were aimed at encouraEing parents to provide healthy food for their children, raising their awarene55 of healthy snacks, sharing recipes, trying new foods by children and parents alike and educating the children about where some of their food comes from. The parent Sessions did resuh in healthier packed lunches for some of the children. PLANS FOR FUTURE PERIODS The Trustees continue to look for opportunities to raise awareness of the Playgroup within the village of Trelogan and surrounding area in a variety of ways. We encourage potential pèrents to come to look around Playgroup when they m8ke an enquiry. ThL5 enables the parents to experiente the Playgroup setting and speak directly with our Person in Charge. We intend to hold Parent Play Sessions like the ones last year. E.g. Literacy based, Numeracy based and 3 Healthy EatinE session. (So far this year we have already held a language session which incorporated the BBC finy People) FUND RAISING In 2024, we plan to raise funds in a variety of ways that not onty involves the children but encourages the local community to Come along and join in. To date we have 3 to 4 Coffee momings planned to take place at Tree Tops Caravan Park= a quiz night in February. and a disco later in the year. We also plan to make use of our new projector and run film nights. FINANCIAL REVIEW TRELOGAN PLAYGROUWS policy is to hoid sufficient resources to continue the charitable activities for an agreed period of time, should income and fundraising activttres fall Short. The Playgroup is seFF-funded. We charge a range of fees dependent on how many sessions each child attends and how long they stay in Playgroup. The sessions are held 3 mornirFgs a week during school term. We continue to receive funding frorn the Childcare offer from the Welsh Government initiative that piovides 30 hours of child provision per week for children once they turn 3 years old and other local government initr'atives. The Charity is aware of the natural fluctuation of the number of children attending play se55ions. The Playgroup is registered for 25 children. At the start of 2023 we had 6 children attending Playgroup by the end of 2023 we had 9 with potentially another 3 waiting to reach the enrolment age. During 2023 we resisted raising our fees as we felt our parents already were financially impacted by the increase in the cost of living. However. we ath"¥ely encourage and educate our parents on the childcare offers that are available, and we have had 22% tsking advantage of the Childcare Offer and I child paying through the Tax-Free Childcare. This not only supports our parents but also gives the Playgroup a small additional uplift to our basic fee. We continue to pay charges of £5 per month on our Bank Account All fees are paid by electronic transfer. In 2023. the Charity was successful in securing a further Healthy Eating grant of £446.68 that allowed us to plant a small orchard in the Community Centre grounds, where future frutt will be available for the community to use and for the Playgroup children to enjoy as part of their snack provided by Playgroup. The team also encouraged our children to sow seeds and plants and through the Summer and Autumn were able to taste the resulting fruit and vegetable5 as part of our healthy snack. In the Autumn term the children helped to plant bulbs around the fruit trees in the orchard. In March we were awarded £240.00 from Early Years Wales and a very welcome £1178 IT grant from Flintshire County Council which bought a new Laptop and Laptop sleeve which will enable us to keèp Playgroup infoimation secure. Also, a Projector that we hope to use for running child friendly films as part of our fund raising. The Trustees continue to seek out funding opportunitie5 that may support the Playgroup and in September secured a Sustsinability Grant from Gwynt Y Mor for the sum of £16458.31. This has enabled the Playgroup to continue, with the funds being used to pay our wages bill and rent to the Community Centre which has been so supportive of the Playgroup. As at the 31 Dècember there was a balance of £9485.46 remaining from the Sustainability Grant which is restricted to Use for wmges lincluding tax) and Community Centre rental in 2024. The Trustees are aware that there is an ever-increasing need for us to ensure that those to whom we dirert our resources are the rnost suitable recipient and that we continue our prudent management of outgoings. Going forward, the Trustees Continue to be avRre of challenge5 that could impact the running of the Playgroup as a direct fesult of unforeseen expenditure such a5 play equipment repair/replacement and lower than usual numbers of children in the Playgroup. Approved by the Trustees......... Signed on its behalf. Ibav Independent Examinerfs report to the Member5 of TRELOGAN PLAYGROUP I report on the accounts for the Charity for the year ended 31st December 2023, which are set out on pages 6 to 7. The charity'5 truste•s are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (Ltnder section 14515llb) of the Charits"es Act, and to state whether matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kèpt by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosuies in the accounts and seeking explanations from the trustees concerning any such matters. The proctrdures undertaken do not provide all the evidence that would be requiied in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fairf vtew, and the report is limited to those matters set out in the ststement below. In connection with My examinakn"on, no rnatter has come to my attention. l. which gives me reasonable cause to believe that in. any material respect, the reqLTirements: to keep accounting records in accordance sects.on 130 of the Charities Act- and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or 2. to which, in my opinion, attention should be dravffl to enable a proper understanding of the accounts to be reached. Signed= /5JL>a2024