2021-06-30-accounts - Aylesbury Vale Lions Club (CIO)

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

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From	Period start date			To	Period end date
	01	July	2020		30	June	2021

Section A Reference and administration details

Charity name AYLESBURY LIONS CLUB (CIO) Other names charity is known by N/A Registered charity number (if any) 1181224

c/o 6 Irvine Drive Stoke Mandeville Aylesbury, Bucks HP21 5UN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Ron Syratt	President	N/A	N/A
Ron Tomasina	Secretary	N/A	N/A
Ron Benson	Treasurer	N/A	N/A
Peter Gasson	H&S Officer	N/A	N/A
Peter Annetts		N/A	N/A

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information) N/A

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION (Adopted 4 July 2018) Type of governing document (eg. trust deed, constitution) Chartered under the jurisdiction of the How the charity is constituted International Association of Lions Clubs. (eg. trust, association, company) Elected by the Membership Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:  policies and procedures N/A adopted for the induction and training of trustees; The Club functions through 2 committees (Fund Raising and Community Service)  the charity’s organisational which meet as needed. The whole Club meets once a month, which due to Covid structure and any wider restrictions this year, has been by computer video link. network with which the charity works;  relationship with any related We follow the principles and ethos of Lions Club International. parties;  trustees’ consideration of Risk assessments are prepared for all activities. major risks and the system and procedures to manage them.

Section C Objectives and activities

“To empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions Clubs. Summary of the objects of the charity set out in its governing document

TAR

March 2012

In accordance with the objectives of Lions Clubs International, and to follow the guidance issued by the Charity Commission with regards to public benefit, the Club has operated as follows.

Due to Covid restrictions, activities have been curtailed this year, but we were able to achieve the following activities:-

-collect the income generated by our Easter Egg raffle which had been detained by participating establishments because of “lockdown”.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

-although unable to make a public collection for funds, we used some of our cash balance to make up and distribute 28 Christmas parcels for the disadvantaged.

-arranged in December to make 4 street to street collections in Haddenham using a Santa Sleigh and playing Christmas music.. This was very successful and much appreciated by the residents.

Funds so raised enabled us to:-

-make donations to a number of local charities and national charities with local connections. (see details over)

-continue to manage the distribution of the Lions “Message in a Bottle” and “Message in a Wallet” schemes.

Additional details of objectives and activities (Optional information)

We have a policy on grant making which includes, inter alia,-The Club aims to make grants and donations where it is thought they will make an appreciable difference.

-Applications from Aylesbury and surrounding area are generally given priority. -The Club will consider international and national funding requests received via the Lions Clubs International Foundation.

-The Club will not normally support applications from large national charities except where they meet a particular need in Aylesbury or surrounding areas.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Made application to HMRC to be approved to operate the Gift-Aid scheme.

We do not make any investments, except for purchases of items and supplies which are necessary for our immediate fundraising activities, and which are written off in the year of purchase.

All Aylesbury Lions Club members are unpaid volunteers – assisted at times by friends and relatives, again on an unpaid voluntary basis.

TAR

March 2012

Section D Achievements and erformance p

All monies raised is distributed to causes or used to pay for supplies and Summary of the main equipment and fees necessary for our fundraising activities. achievements of the charity during the year Donations made in 2020/2021 to charities and other organisations totalled £1210. These include:Bedgrove Scout & Guide Hut appeal Animal Antiks Florence Nightingale Hospice Aylesbury Aylesbury Vineyard Foodbank Berryfields Roman Park Food Parcel scheme Lindengate mental health Charity Aylesbury Marie Curie nurses Contribute to the Lions Clubs International Foundation appeal responding to the India Covid-19 pandemic. Continue to organise the supply and distribution of Lions “Message in a “Wallet” and “Message in a Bottle” schemes in the Aylesbury and surrounding areas. These can give invaluable information to the emergency services in the event of a person being taken seriously ill alone either at home or in the street.

Assemble and distribute 28 Christmas food parcels.

TAR

March 2012

Section E Financial review

We do not generate or keep reserves.

Brief statement of the charity’s policy on reserves

We distribute funds prudently as and when they are available.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

As forecast, our usual fundraising activities were severely curtailed in 2020/2021 due to Covid-19. However we were able to obtain funds from our 2020 Easter Egg raffle thanks to our supporting organisations, and an excellent contribution from our Santa Sleigh collection in Haddenham at Christmas 2020.

how expenditure has Our donations during the year have been made to meet humanitarian needs in the Aylesbury and surrounding area.
supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

We do not make investments.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	R Tomasina	R G Benson
	Ronald Tomasina	Ronald Benson
	Secretary
	5 July 2021
	5 July 2021

TAR

March 2012

	Aylesbury Lions Club(CIO) Charity Name	Aylesbury Lions Club(CIO) Charity Name	Aylesbury Lions Club(CIO) Charity Name	Aylesbury Lions Club(CIO) Charity Name	CC16a
	For the period from	01-Jul-20 Period start date	To	30-Jun-21 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,364 375 - 859 - - 225 150 2,973 - - - 2,973 1,210 1,331 176 - 100 544 - - 35 91 3,287 - - - 3,287 - 314 - 2,017 1,703	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,364 375 - 859 - - 225 150 2,973 - - - 2,973 1,210 1,331 176 - 100 544 - - 35 91 3,287 - - - 3,287 - 314	Last year to the nearest £
Fundraisingactivities - Santa's Sleigh	1,364				-
Fundraisingactivities - Easter Eggs	375				- 12
Other Fundraisingactivities	-				1,376
Subs received from Members	859				924
Assistance at Bucks Show	-				390
Collection for Christmas Parcels	-				832
Donations Received	225				311
Unpresented cheque cancelled	150				-
*Sub total*(Gross income for AR)	2,973				3,821

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					3,821

Donations made	1,210				1,963
Subspaid to Lions Clubs International	1,331				1,383
Cost of Xmasparcel contents	176				542
MeetingRoom hire /refund ATC	- 100				248
Santa Sleigh costs	544				-
Message in a Bottle/Wallet costs	-				381
Spectacle collection boxes cost	-				132
Equipment & supplies costs	35				48
Misc Admin & Registration costs	91				80
**Sub total **	3,287				4,777

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					4,777

	- 314	-	-	- 314	- 956
	-	-	-	-	-
	2,017	-	-	2,017	2,973
	1,703	-	-	1,703	2,017

CCXX R1 accounts (SS)

23/09/2021

Section B Statement of assets and liabilities at the end of the period

RGSyratt Signature RGBenson NIL Details Details NIL Administration Bank Account Community (Welfare) Bank Account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) NIL Details NIL	Unrestricted funds Restricted funds to nearest £ to nearest £ 619 - 1,084 - - - 1,703 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name R G Benson R G Syratt	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
RGBenson	R G Benson	21/07/2021
RGSyratt	R G Syratt	21/07/2021

CCXX R2 accounts (SS)

23/09/2021