**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 1st April 2020 31 March 2021
**From**
## Section A Reference and administration details
**Charity name**
Witney Day Centre
**Other names charity is known by**
**Registered charity number (if any)** 1181214
**Charity's principal address** 164 Colwell Drive
Witney Oxford **Postcode OX28 5NN**
## **Names of the charity trustees who manage the charity**
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4
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7
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9
10
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12
13
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15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Graeme Young|Chair|||
||Diana Birkett|Secretary|||
||Jean Clay|Treasurer|||
||Margaret Mayo||||
||Helen Marr||||
||Graeme Dale||||
||||||
||||||
||||||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Foundation
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
All new volunteers are DBS checked and then given an induction day to give them help and guidance on the way we work on the day. They are given all necessary contact numbers of the few trustees to contact in case of any issues that need to be addressed. Apart from the introductory training,
Witney Day Centre have had many training days for the volunteers. First aid and defibulator training,lifting and food and hygiene for those that want to help in the kitchen
- When Covid restrictions came in force in February 2020 and we were forced to shut,
The co-ordinator started the Witney Day Centre Shopping to help the elderly who were told not to go out. This lasted for about 30 weeks.
We also started doing meals on wheels on Tuesdays for about 45 lonely people. Cooking in the private kitchen with minimal help and keeping within the Covid rules.
**Section C Objectives and activities** To help all persons of the age of 60 plus. To give them a full meal and entertainment on at least one day a week.
**Summary of the objects of the charity set out in its governing document**
**TAR**
March **2012**
2
On Tuesday. Meals on wheels delivered to about 45 lonely/ elderly persons in Witney. On Thursday. When allowed during Covid Pandemic. **10 am start** , with teas, coffee and cakes. **10.30** seated exercise with bubbly music and songs by a qualified teacher. **11.00** Games This will be different groups for different games, and activities to include, Boccia,Kurling, Cards,Flower arranging,Shove **Summary of the main** ha penny,to just name a few. **activities undertaken for the 12.15- 1** A Two course lunch is provided in a separate dining room. **public benefit in relation to** The meal is prepared in house by two volunteers. **these objects (include within 1.15** Back to the main hall where it has been transformed into **this section the statutory** tables and chairs around the perimeter of the hall. Teas and coffee **declaration that trustees have** served. **had regard to the guidance 1.30- 2.30** Live entertainment. This is the high light of the day where **issued by the Charity** we have live acts, mainly singing and dancing and much interaction. **Commission on public** 2.30 finish. **benefit)**
At the end of every day that we operate the Chairman has a short meeting with the activities coordinator and as many volunteers that may still be within the building to make sure that we have achieved our goals of creating happiness within the local community.
The trustees have had statutory declaration regarding the guidance issued by the charities commission on pubic benefit,
## **Additional details of objectives and activities (Optional information)**
Having our own minibus has been a great asset to the members. Our volunteer driver picks up and returns many members. Many trips out have been arranged with the members thoroughly enjoying themselves.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main** Our main achievement was seeing many smiling faces from the time they **achievements of the charity** got into the hall they were all so happy to get out and knowing that they **during the year** will have a fun and full day.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
During Covid we have managed to expand to even more adventures, Shopping for the elderly and starting meals on wheels. Our financial support over the year has been very good. The local and District councils have been very generous with grants. For Witney Day Centre and Meals on Wheels.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The Meals on wheels is charged to cover all the expenses and the day centre does not make any extra money on this service.
Our Day Centre (Thursday) is funded by the members paying a small fee All of the extra funds we raise pay for the extra things that cost more than our own money can buy.
Eg. Expensive entertainment, projector and screen. Boccia and Kurling. Etc.
The local council helped towards the minibus and we raised the extra. Witney Day centre sold advertising space on the bus to fund the running costs including insurance tax etc.
With this ‘reserve’ we can use the mini bus on other days out and only ask for a small sum of money.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
|**Full name(s)**|
**Graeme Young**|**Jean Clay**|
|---|---|---|
|**Position (eg Secretary, Chair,**|
Chair|Treasurer|
|**etc)**|||
||||
|**Date**|24/1/2022|24/1/2022|
**TAR**
March **2012**
5
|**Charity Name**|**No (if any)**|||
|---|---|---|---|
|**WITNEY DAY CENTRE**|**1181214**|||
|**Receipts andpayments accounts**|||**CC16a**|
|Period start date
**For the period**
**from**
01-Apr-20|Period end date
**To**
31-Mar-21|||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**8**
**6,399**
**500**
**6,158**
**3,492**
**-**
**-**
**-**
**16,557**
**-**
**-**
**-**
**16,557**
**1,049**
**3,581**
**3,491**
**3,455**
**2,637**
**863**
**-**
**8,800**
**-**
**23,876**
**-**
**-**
**-**
**23,876**
**- 7,319**
**-**
**-**
**- 7,319**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**23,547**
**-**
**-**
**-**
**-**
**-**
**23,547**
**-**
**-**
**-**
**23,547**
**-**
**5,337**
**-**
**789**
**134**
**-**
**144**
**2,300**
**-**
**8,704**
**-**
**-**
**-**
**8,704**
**14,843**
**-**
**-**
**14,843**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**8**
**6,399**
**24,047**
**6,158**
**3,492**
**-**
**-**
**-**
**40,104**
**-**
**-**
**-**
**40,104**
**1,049**
**8,918**
**3,491**
**4,243**
**2,771**
**863**
**144**
**11,100**
**-**
**32,579**
**-**
**-**
**-**
**32,579**
**7,525**|**Total funds**
**to the nearest £**
**8**
**6,399**
**24,047**
**6,158**
**3,492**
**-**
**-**
**-**
**40,104**
**-**
**-**
**-**
**40,104**
**1,049**
**8,918**
**3,491**
**4,243**
**2,771**
**863**
**144**
**11,100**
**-**
**32,579**
**-**
**-**
**-**
**32,579**
**7,525**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Fees|**8**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**8**||**16,985**|
|Transport & Meals on Wheels|**6,399**|||**6,399**||**7,422**|
|Grants|**500**|||**24,047**||**7,139**|
|Fundraising& Donations|**6,158**|||**6,158**||**9,740**|
|Click & Collect|**3,492**|||**3,492**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**16,557**|||**40,104**||**41,286**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**40,104**||**41,286**|
||||||||
|Food|**1,049**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,049**||**2,080**|
|Resources|**3,581**|||**8,918**||**5,688**|
|Click & Collect|**3,491**|||**3,491**||**362**|
|Miscellaneous & Stationery|**3,455**|||**4,243**||**3,347**|
|Transport & Meals on Wheels|**2,637**|||**2,771**||**5,314**|
|Insurance & Training|**863**|||**863**||**1,080**|
|Rent|**-**|||**144**||**332**|
|Subcontractors|**8,800**|||**11,100**||**11,745**|
|Entertainment|**-**|||**-**||**1,655**|
|**_Sub total_ **|**23,876**|||**32,579**||**31,603**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**32,579**||**31,603**|
||||||||
||**- 7,319**|**14,843**|**-**|
**7,525**||**9,683**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**-**|**-**||**-**||**-**|
||**- 7,319**|**14,843**|**-**|**7,525**||**9,683**|
CCXX R1 accounts (SS)
30/01/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank current account
**Details**
**Details**
Motor Vehicle
Fixture & Fittings
Eqipment
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,786**
**14,844**
**-**
**-**
**-**
**-**
**9,786**
**14,844**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**Graeme Young**
**Jean Clay**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**2,619**|
||||**4,341**|
||||**1,963**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||**Graeme Young**|24/01/2022|
|||**Jean Clay**|24/01/2022|
CCXX R2 accounts (SS)
30/01/2022
2
INDEPENDEKf EXAMINER'S REPORT
Independent Examlnerfs Report to the Trustees of Wltney Day Centre {reglstered tharlty
number 1181214)
I report to the trustees on my examination of the accounts of the above charity 1.the Trust.)
for.the year ended 31 March 2021.
Responsiblllties and basls of report
As the charitvs trustees. you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111.the Arfl.
I report in respert of my examination of the Trusys accounts carried out under section 145
of the 2011 Act and in carrying out my examination, I have followed all the applicable
Directions given by the Charlty Commission under section 145(5)Ibl of the Act.
Independent examlnerfs statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which 8ives me cause to believe that in, any
material respect the accounting records were not kept in accordance with section 130 of the
Charities Act.
I have no ¢on¢erns and have come across no other matters in connectlon wlth the examination to
which attention should be drawn In thls report in order to enable a proper understanding of the
accounts to be reached.
Signed:
Name:
Angela Wright FW4T, ACCA
Address:
Unit 4 Green Fami
Frltwell
Bicester
OX27 7QU
Date:
29 January 2022