||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for the period**||| |**From **|Period start date|||**To**|Period end date||| ||01|April|2021||31|03|2022| ## Section A Reference and administration details **Charity name** Tenterden Mindfulness Group **Other names charity is known by** **Registered charity number (if any)** 1181209 ||| |---|---| |
Ivy Court Surgery|| |Recreation Ground Road|| |Tenterden, Kent|| |**Postcode**|TN30 6RB| **Charity's principal address** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
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9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Neil Pillai|Chair||| ||JeremyCooper|Vice Chair||| ||Les Etheridge|Treasurer||| ||Naomi Benson|||| ||Anna Hegarty|||| ||Caroline Parfitt||Resigned 01/06/2021|| ||Derek Roger|||| ||Julie Stones||Resigned 01/01/2022|| ||Philippa Harris||From 01/12/2021|| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution ] How the charity is constituted - (eg. trust, association, company) > [Charitable Incorporated Organisation ] Trustee selection methods Advertised publically and appointed by existing Board following an (eg. appointed by, elected by) interview process. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the CIO are (1) the preservation and protection of health, both mental and physical, of people residing in the united kingdom, in particular but not exclusively by: - providing classes in the practice of mindfulness meditation across the age spectrum; - providing advice and information related to mindfulness meditation and (2) to promote research into mindfulness having regard to the evidence on what is effective and disseminating the useful results for the public benefit. **TAR** March **2012** 2 - In the year 2021-2022 the CIO objectives have been carried out through: - Running face-to-face and online accredited 8 week Mindfulness courses for the general public. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Delivering online professional 8 week Mindfulness courses to GPs and NHS primary care staff throughout Kent. - Delivery of a free ‘Introduction to Mindfulness’ session to members of the public. - Delivery of our in-house developed Mindfulness Taster Course online to members of the public. - Delivering regular on-line and in person (hybrid model) mindfulness practice sessions to support the mental and physical wellbeing of the local population. - Delivery of two online Mindfulness courses for front-line Blue Light Workers at 90% discount. - Facilitation of two day-long Mindfulness retreats. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance TMG continued to deliver accredited mindfulness training through online **Summary of the main** introductory sessions, taster courses and public as well as professional **achievements of the charity** courses. **during the year** The Trustees met quarterly and shared responsibility for the overall governance and running of the Charity. We were sad to see two Trustees depart the Board, Caroline Parfitt and Julie Stones (both due to increased professional workloads) but were delighted to welcome Philippa Harris to the Board in the role of Trustee with special interest in Marketing. The Trustees held a strategy review and planning day in October 2021 which resulted in further optimisation of the internal structure of the organisation to further streamline the executive functions and enable more efficient internal and external communications. In addition to the Operational Management Group, a formal group was established to focus on the marketing activities of the Charity, chaired by new Trustee Philippa Harris. Our strong cohort of accredited Mindfulness teachers have led regular online mindfulness practice sessions throughout the year and, thanks to the excellent multimedia facilities at our local doctors surgery, have been able to hold in-person practice sessions which seamlessly blend on-line participants into the session. This has continues to be a great support to our community’s wellbeing which has continued to be an important focus for us as a Charity during the pandemic and on into the post-pandemic landscape. Our Teachers also continued to meet online for mutual support, to share learning and to respond to the challenges of the new online medium During the year our Chairman, Dr Neil Pillai, has been involved in discussions, negotiations and planning sessions regarding potential provision of Mindfulness courses by TMG for NHS patients. At time of press, these negotiations are still ongoing but the Trustees remain hopeful and optimistic that the Charity will be able to support patients in this way during the coming year. The Trustees are enormously grateful for a number of considerable donations received during the year, which have helped to provide assistance with course fees for those on a low wage and have funded highly subsidised online Mindfulness courses for frontline workers in both our local community and further afield. ## **Section E Financial review** **TAR** March **2012** 4 **Brief statement of the charity’s policy on reserves** The policy during the year was to hold a reserve of three months running costs or a minimum of £1,500. The policy was amended in September 2021 to six months running costs or a minimum of £3,000. **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Dr Neil Lawrence Pillai (By Email) **Full name(s)** Dr Neil Lawrence Pillai **Position** Chair **Date** 13/12/22 **TAR** March **2012** 5 **Tenterden Mindfulness Group 1181209 Receipts and payments accounts For the period** Period start date Period end date **To from** 01/04/2021 31/03/2022 **CC16a** **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Courses 17,025 - - 17,025 18,619
Sitting Groups 695 - - 695 55
Donations 18,421 200 - 18,621 3,927
Events 915 - - 915 -
Other - - - -
- - -
- - -
- - -
Sub total (Gross income for
200 - 37,256 22,601
AR) [ 37,056 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 37,056 200 - 37,256 22,601
A3 Payments
Administration 4,398 - - 4,398 3,484
IT & Software 491 - - 491 612
Venues 566 - - 566 188
Teaching 10,410 - - 10,410 18,835
Advertising 1,800 - - 1,800 1,964
Print & Stationery 1,052 - - 1,052 167
Paypal Fees 181 - - 181 122
Other 524 21 - 545 341
Sub total 19,422 21 - 19,443 25,712
A4 Asset and investment
purchases, (see table)
Equipment - - -
- - - -
Sub total - - - - -
Total payments 19,422 21 - 19,443 25,712
Net of receipts/(payments) 17,634 179 - 17,813 - 3,111
A5 Transfers between funds - - - - -
A6 Cash funds last year end 7,832 - - 7,832 10,943
Cash funds this year end 25,466 179 - 25,645 7,832
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**unds**|**Details**
Bank Balance|**Unrestricted**
**funds**
**to nearest £**
**25,466**
**-**|**Restricted**
**funds**
**to nearest £**
**179**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**| |---|---|---|---|---| **B1 Cash funds** |Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Laptop and peripherals
Unpaid Teacher Fees
Admin Fees (March)
Advance Course Fees
Signature
Dr Neil Pillai (by email)|**-**
**-**
**25,466**
**179**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**3,620**
Unrestricted
**611**
Unrestricted
**1,485**
**-**
**-**
Print Name
DR NEIL PILLAI|**-**| |---|---|---|---| ||||**-**
OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**250**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
15/08/2022| INDEPENDENT EXAMINER'S REPORT I report on the attached Receipts and Payments Account for the year to 31 March 2022 of Tenterden Mindfulness Group (Charity number 1181209) set out on pages l and 2. The charitvs trustees are responsible for the preparation of the financial statements in accordance with the Charitie5 Act 2011. The charit¢5 trustee5 consider that an audit is not required for this period under section 144 of the Act and that an Independent examination is required. It is my responsibilityto: l) Examlne the financlal statements under sectlon 145 of the Charities Act. 21 To follow the applicable Directions 8iven by the aiaritie5 Commission (under section 15(5lb of the Act. 31 To state whether particular matters have come to my attention. My examlnation was carried out in accordance with the general Directions given bythe Charity Commission. An examination includes a review of the accounting records kept by the chartty and a comparison of the Receipt5 and Payments Account presented with those records. It a150 includes consideration of any unusual items or disc105ures and seekin8 explanations from the trustees concerning anysuch matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion isgiven a5 to whetherthe flnancial statements present a true and fairf view and the report is limited tothose rnatters set out in the statement below. In connection with my examination. no material matters have come to my attention which give me causeto belleve that In any material respert: l) The accounting records were not kept In accordance wlth section 130 of the Charitie5 Act. or 2) The flnancial statements did not accord vthh the accounting records: or 31 The financial 5taternents did not comply with the applicable requirements concernlng the fomi and content of the accounts set out In the Charltles (Accounts and Reports) Regulations 21K18 other than any requirement that the financial statements give a true and fairf vSew whlch is not a matter considered as part of an independent examination. I have no concerns and have Come across no other matters in connection with the examination to whlch attentlon should be drawn in this report in order to enable a proper understandin8 of thefiTrancial siatements ched. SIEned David P Date 25 November 2022 Spo man Farm S aels. Tenterden. TN30 6SY CHARITY COAIMISSIQN FOR ENGIAND ANO WALE5 Tentrnkn Group 118120 Recel ts and payments accounts CC16a Forthg porlod PBtK)d start tsie To I¥Troo date 01104r2021 Section A Receipts and payments Unrestricted funds funds funds To(al ftumls L•8tsrar A1 Receipts 17,tr25 tbThJ Gro￿¥ DONlknns 11421 A2 Asset and Invoslmentsaks. ($99 tablo). & sothY¥o 612 VwuaG Tgathng IDh10 18,835 Prfrt& s￿.(￿￿￿ry P* Fees 167 122 341 181 .1B1' 024 Sub total .. . A4 AJs•tand Inmth)•nt puKhaso¥, Is99 tablo Equlpmonl Net of recelptrfpoynMItsJ . .: ' . . A5 Transfets bebween funds A6 Ca6h funds lastyear end Cash lunds thls ye8rend .' 7￿32 10,943 Section B Statement of assets and liabilities at the end of the period Categorfey Detsils funds t• hMrprt£ fund$ B1 Cash funds 179 OK funds to n8Ar•¥t£ funds Detsil$ ••rn¥t£ to near•st£ F￿￿t￿T￿l&¢￿ Detal tkjnal B3 Investment assets FundlOTw￿h Jrr•ntvalu• D8ts1 Cost lomtha B4 Assets retain8d forthe charfty's own uso Fundtovjhk rwrrt du• B5 Liabilltleg Fees (M&thl 611 S&n8d byong ort*YJ Inth on ehdf of a11 Ih¢tru#teeJ Data of Print Nam?