## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From **|01|07|2020|**To**|30|06|2021|
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1181199
Tring Lions Club CIO
Tring Lions Club
|**Charity's principal address**|
The Blue House|
The Blue House|
|---|---|---|
||82B Longfield Road||
||Tring, Herts||
||**Postcode**|HP23 4DF|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Mick Claxton|President|||
||Michael Adams|Treasurer|||
||Steve Mitchell|Trustee|||
||Ruth Adams|Trustee|||
||Alan Pollard|Secretary|||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution)
**TAR**
March **2012**
1
Charitable Incorporated Organisation (CIO) How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
New Trustees are appointed by the existing Trustees using majority voting.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures Not Applicable
- adopted for the induction and training of trustees;
- the charity’s organisational Tring Lions Club CIO (along with other Lions Clubs) forms part of the structure and any wider Multiple District of Lions Clubs of Great Britain & Ireland, who also work in network with which the charity conjunction with our ‘Umbrella’ organisation Lions Clubs International. works;
- relationship with any related parties;
As stated above
- trustees’ consideration of major risks and the system No risks identified and procedures to manage them.
## **Section C Objectives and activities**
To raise funds from the public by voluntary donations in order to make grants and donations to Local, National and International charitable projects or other good causes.
The club operates on the basis that any administration expenses are **Summary of the objects of the** borne by the members themselves, so that 100% of the amount raised **charity set out in its** from the public by fundraising (after deducting any fundraising expenses) **governing document** is donated to the good causes we choose to support.
To carry out a volunteering service in the local community for the benefit of those in need of all ages without fear or favour, and irrespective of race, religion or gender. Club members carry out this service for no cost to the end user.
**TAR**
March **2012**
2
Tring Lions Club was originally formed in 1973, and throughout this accounting period had a membership of 17 individuals.
Tring Lions Club CIO carried out a number of fundraising activities in order to raise funds from the public. In conjunction with a number of other Lions Club in the area, we operated a second hand Bookshop in the Marlowes shopping centre in Hemel Hempstead. During this accounting year this was again the main source of income.
Our activities throughout the period were very much restricted by the effects of the COVID 19 Pandemic. All of our monthly Business meetings had to be held online via Zoom. The Lions second-hand Bookshop also spent long periods closed in line with Government Restrictions and so total takings were well down for the accounting period in comparison with the previous year.
We did manage to hold our Chocolate Father Christmas and Chocolate Easter Bunny raffles as usual which raised funds from the public of £1058 in total. We also started online Quizzes which invited Donations from those participating. During the accounting period we held four separate quizzes and raised a total of £1064. Another new activity that started during the accounting period was the sale of donated books and other donated items online through e-Bay. This brought in funds of £222 during this period.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We were not able to hold our annual Carol Concert in the Forge Car Park, Tring in 2020 because of Government restrictions, and so instead it went online with a recording of carols being broadcast by Tring Radio on Christmas Eve. Listeners were asked to make donations online through our website and we raised another £444 this way. The total fundraising at Christmas 2020 allowed us to make a donation of £1000 to a local Cancer Charity in January 2021.
During the accounting period we made a total of 24 separate donations to local, national and International charities and local good causes of varying amounts ranging from £100 to one that was of a value of £1000.
All of the Clubs for the elderly people of Tring and Berkhamsted that members of our club normally support and provide transport or minibus escorts for, were cancelled throughout the entire accounting period because of Government restrictions. So for this year none of these activities could be carried out. One of our members did help serve hot food to the homeless at Charing Cross, and four members also helped at a Santa’s Sleigh event at Christmas 2020 in Tring raising funds for the local Hospice.
All Trustees of Tring Lions CIO are aware of, and have seen the guidance issued by the Charity Commission, and procedures that should be followed relating to good governance of a Charitable Incorporated Organisation.
**TAR**
March **2012**
3
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
During this accounting period the Club raised £2566 through fundraising, and another £3242 was raised through the Lions Bookshop from the sale of second hand (donated) books, DVDs etc. Fundraising for this accounting period was severely affected by the effects of the COVID 19 Pandemic.
Following the granting of CIO status in December 2018 Tring Lions Club CIO is now able to make a Gift Aid claim after the end of the tax year on membership subscriptions, and also on cash donations under the Gift Aid Small Donations Scheme (GASDS). The amount claimed relating to the Gift Aid from H M Revenue & Customs is included in these accounts.
Tring Lions Club CIO was the recipient of a ‘Hunger’ grant of £200 that was provided to enable the Club to make a donation to DENS, our local foodbank.
- The total Income for Tring Lions Club CIO for this accounting period was £8515.
Tring Lions Club CIO also made 24 separate donations to local, national, and international charities as well as to local good causes. The total amount donated during the accounting period came to £7939. Examples of our donations are:
- £1000 to the Pepper Foundation UK (a small local charity raising funds for a Children’s Hospice),
- £1000 to the Hertfordshire MIND Network
- £500 to Lions Clubs international Foundation (For the Lebanon explosion appeal)
- £400 to the DENS Foodbank. £380 to the Sunnyside Rural Trust (to purchase a new Refrigerator)
We continue to bear the annual maintenance costs of a Defibrillator in Tring Town centre which we arranged to be installed. This amounted to £304 for the accounting period.
We collected 3195 pairs of spectacles from members of the public for recycling. This is done using collecting bins in local opticians. Members collect them regularly and they are then sent to another Lions Club for checking and shipping abroad to less developed areas such as in Africa for use by people there. Also during the accounting period 35 used hearing aids were also collected for recycling.
Finally, the members of the Club carried out 2465 hours of service to the local community during this accounting period, volunteering at the Bookshop and working on the various local community projects mentioned at Section C above. Once again our service delivery during this accounting period was severely affected by the COVID 19 Pandemic.
**TAR**
March **2012**
5
Section D Achievements and erformance p
**TAR**
March **2012**
6
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Tring lions Club CIO does not hold a large amount of reserves. At the end of the accounting period the amount held was £7760. Of this £2000 was ring-fenced for our sponsorship of the local minibus providing community transport. £889 was ring fenced for maintenance of the defibrillator for the next 7 years. Another £1500 was ring-fenced for community service projects in Berkhamsted. The remaining £3371 was unallocated to any specific project.
**Details of any funds materially in deficit**
N/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Michael Anthony Adams **Position (eg Secretary, Chair,** Treasurer **etc) Date** 01/03/2022
**TAR**
March **2012**
7
## **Tring Lions Club CIO Accounts To the 30th June 2021**
|**2021**
**_2020_**
**Income**
£
_£_
Bank Interest
1
_13_
Carol Concert
444
_1276_
Christmas Raffle
500
_1037_
Donations received
565
_734_
Easter Raffle
558
_318_
Fundraising Income (Other)
1064
_1963_
Gift Aid & GASDS
1315
_1158_
Grants
200
_2000_
Lions Bookshop -Share of Surplus
3242
_6735_
Members Subscriptions 2020/21
350
_340_
Other Lion Activity
54
_0_
Tin Collections
0
_502_
Trading Income (eBay Sales)
222
_0_
**Total Income 2020/21**
**8515**
**_16076_**
Surplus 2020/21
-1546
_-2042_
b/fwd 30.06.2020
14821
_16581_
Y/E accounts
**13275**
**+**
**_14539_**
Gift Aid shown in 18/19 Accounts
0
_363_
Subs 2021/22
140
_840_
Accounts to June 21
**13415**
**x**
**_15742_**
The Tring Lions Club CIO Statement of Financial Activities 2021 (accounts)
have been independently examined by Terence Allen. The Accounts have
been verified through their Independent Examiners report which is attached
alongside the the signed copy of the accounts approved and signed
on 01 March 2022|**Expenses**
Defibrillator Expenses & Seminar Costs
Donations Made (As Below)
_Herts MIND Network_
_1000_
_LCI Disaster Fund_
_500_
_Pepper Foundation Donation_
_1000_
_Tring Cherished_
_500_
_Tomcat Trike Donation_
_765_
Donations (Other)
Fundraising Exp's
Membership Dues 105/105A
Membership Dues International
Message in a Bottle
Misc Exp's
Senior Citizens Evening
Website Hosting
**Total Expenses 2020/21**|**2021**
**_2020_**
£
_£_
304
_104_
3765
_10900_
4174
_3868_
305
_1558_
733
_602_
542
_597_
0
_0_
166
_417_
0
_0_
72
_72_
**10061**
**_18118_**|**2021**
**_2020_**
£
_£_
304
_104_
3765
_10900_
4174
_3868_
305
_1558_
733
_602_
542
_597_
0
_0_
166
_417_
0
_0_
72
_72_
**10061**
**_18118_**|
|---|---|---|---|
||**_Balance Sheet_**
_Assets_
_Cash at Bank_
_13415.00_
_Debtors_
_1_
_0.00_
_Creditors_
_2_
_140.00_
_Note 2_
_2021/22 Subs_|_13415.00_
_0.00_|_0.00_
_13415.00_
_13415.00_
**x**
_140.00_
**_13275.00_**
**+**
_140.00_|
|||||