## **HOPEFIELD ANIMAL SANCTUARY**
Charity registration number 1181186 **FINANCIAL STATEMENTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
## **HOPEFIELD ANIMAL SANCTUARY**
## **CONTENTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
||Page|
|---|---|
|Trustees annual report|1-3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6-10|
|Independent examiner's report|11|
## **HOPEFIELD ANIMAL SANCTUARY**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 24 NOVEMBER 2020**
The trustees present their annual report and financial statements of the charity for the year ended 24[th] November 2020. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16[th] July 2014.
## **Address:**
Hopefield Animal Sanctuary Sawyers Hall Lane Brentwood Essex CM15 9BZ
## **Charity number:**
1181186
## **Trustees:**
Nicola Carson Leona Lewis Lee Clark Jessica Roche William Lewis
## **CEO:**
David Schlaich
## **Manager:**
Lianne Angliss
## **Activities and objectives.**
Providing a safe haven for abused, abandoned and neglected animals. This includes raising funds to provide food, shelter and veterinary care.
## **Achievements and performance.**
During, and just after the first lockdown in March, we saw a spike in the number of animals looking for new homes. Although we were not able to rescue every animal, we were able to take in a high number of those in the most desperate situations, including a cat whose owner had sadly passed away from Covid-19, two meerkats who came from another sanctuary, and a lamb who came to us at just one day old, and is being hand-raised by our dedicated team.
We have made a number of improvements to the sanctuary, including providing bigger enclosures for some animals, along with creating a brand new walkway into our horse field, which allows visitors to have a much more interactive visit. We also launched our brand new website in July, which is much more user-friendly, and interactive for our supporters. It also allows visitors to book tickets to visit the sanctuary online, which was a great help for us.
A lot of work went into making the sanctuary “Covid-safe”, including purchasing hand sanitiser stations, installing new toilets, implementing a one-way system, and providing all staff and volunteers with the necessary PPE. We received numerous reviews throughout the summer from visitors complimenting the work that we’d done, and stating how safe they felt during their visit.
**1**
## **HOPEFIELD ANIMAL SANCTUARY**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 24 NOVEMBER 2020**
## **Hopefield land at risk.**
Hopefield are still working with TESCO to sign an agreement that would extend our lease and protect us in the case they were to achieve planning on our current site in Brentwood. W/C Nov 2nd 2020 a meeting was had with the project manager and Dave (CEO) to build out the new plan for the Brentwood site. This will be added to the agreement. We are waiting on that to be finalised, then TESCO and Hopefield’s lawyers will complete the agreement. We have asked for this to be done before the end of 2020.
## **Financial review.**
This financial year has been incredibly difficult for us as a charity due to Covid-19.
We have been unable to hold any fundraising events this year, and were closed to the public for an extended period of time, meaning we weren’t able to raise as much money as we otherwise would have. We were grateful to be able to re-open in time for the summer holidays, and welcomed visitors between 24th July and 2nd November. The second lockdown which came into effect from 5th November meant that we had to close again, 7 weeks earlier than we normally would do for the winter. We would usually raise around £30,000 in visitor income during this time, so it was a great loss for the sanctuary.
However, we were very lucky to obtain a number of grants, and saw an increase in the number of donations received from our supporters which helped carry us through the summer.
## **Investment powers and policy.**
Hopefield has no plans to invest at this time.
## **Reserves policy.**
Hopefield aims to have 6 months reserves to be kept in a separate bank account. This is based on an expensive month, and is a total of £200,000.
This will be reviewed at 3-month intervals and the reviews will be at each trustee meeting, and can be topped up or decreased depending on the trustee’s decision.
This will only be used in an emergency and if the current account is running low, and for no other purpose.
The figure that we have in the current account must be £70,000 before we can start using the reserves. All possible avenues must be used to ensure the current account does not reach £0. We feel that this is the safest way to manage our funds and to ensure the security of the funds continues.
## **Risk management.**
The Trustees believe the main risk to the charity at this given moment in time is the economy due to the effects of Covid-19. After being closed to the public for a prolonged period of time from March to July, we have being increasing our efforts to raise funds from non-visitor activities. We will continue to monitor progress.
**2**
## **HOPEFIELD ANIMAL SANCTUARY**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 24 NOVEMBER 2020**
## **PSA Statement.**
The goal of the PSA’s pay policy is to offer fair pay to attract and keep appropriately qualified staff to lead, manage, support and / or delivery the organisation’s aims.
## **Trustees’ responsibilities in relation to the financial statements.**
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law, and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the applicable Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any
- material departures that must be disclosed and explained in the financial statements;
- Prepare the financial statements on the going concern basis unless it is inappropriate to
- presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information includes on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.
Approved by the trustees on **16[th] December 2020** and signed on their behalf by:
________________________ Trustee
**3**
## **HOPEFIELD ANIMAL SANCTUARY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 24 NOVEMBER 2020**
|**Notes**
**Incoming Resources**
Donations and legacies
2
Execptional income
14
Income from investment
Other trading activities
4
Charitable activities
3
**Total incoming resources**
**Resources expended**
Charitable activities
5
Expenditure on raising funds
6
**Total resources expended**
**Net Incoming (Outgoing) Resources**
**Transfer between funds**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**2020**
**2019**
**Total**
**Total**
**£**
**£**
306,529
230,459
-
459,390
590
456
53,560
116,759
87,892
147,051
**448,570**
**954,114**
425,186
377,099
31,863
72,526
**457,049**
**449,625**
(8,479)
504,490
-
-
(8,479)
504,490
504,490
-
**496,011**
**504,490**|
|---|---|
**4**
## **HOPEFIELD ANIMAL SANCTUARY**
## **BALANCE SHEET AS AT 24 NOVEMBER 2020**
|**2020**
**Notes**
**£**
**Fixed assets**
Tangible assets
**8**
51,471
**Current assets**
Stock
5,313
Debtors and prepayments
**10**
1,950
Cash at bank and in hand
**11**
437,997
445,260
**Creditors: amounts falling**
**9**
(720)
**due within one year**
**Net current assets/(liabilities)**
444,540
**Total assets less current liabilities**
**496,011**
**Funds of the charity**
Unrestricted funds
496,011
**Total funds**
**496,011**
Approved by the Trustees on the and signed on their behalf by:
Trustee|**2019**
**£**
55,664
5,313
1,950
442,283|
|---|---|
||449,546
(720)|
||448,826|
||**504,490**|
||504,490|
||**504,490**|
|||
**5**
## **HOPEFIELD ANIMAL SANCTUARY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
- **1.1** The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 Income recognition**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Donations, are recognised when the Charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period. Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity. Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
## **1.3 Expenditure recognition**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.
**6**
## **HOPEFIELD ANIMAL SANCTUARY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
## **1.4 Depreciation**
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost less estimated residual value of each asset over its expected life as follows: Buildings 10% straight line Vehicles 20% straight line Equipment 20% straight line
## **1.5 Fund accounting**
Funds held by the Charity are: Unrestricted general funds These are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
## **2. Donations and legacies**
|Donations
Legacies
Adoption fees
Grants
**Charitable activities**
Visitor income
**Other trading activities**
Fundraising
Gift shop
Tea room|**2020**
**£**
172,172
43,887
18,373
72,098
306,529
**2020**
**£**
87,892
87,892
**2020**
**£**
1,955
17,452
34,152
53,560|**2019**
**£**
110,670
96,078
10,961
12,750|
|---|---|---|
|||230,459|
|||**2019**
**£**
147,051|
|||147,051|
|||**2019**
**£**
33,681
16,056
67,023|
|||116,759|
## **3. Charitable activities**
## **4. Other trading activities**
**7**
## **HOPEFIELD ANIMAL SANCTUARY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
|**5.**
**Costs of charitable activities**
**Costs directly allocated to activities:**
Wages
Animal disposals
Vet fees & associated costs
Purchases (feed)
Farrier's fees
Building & fencing maintenance
**Support costs:**
Rent & rates
Postage & stationery
Travel
I.T costs
Light, heat & telephone
Professional charges
Insurance
Sundries
Equpment consumables
Staff training and clothing
Vehicle expense
Depreciation
**Governance costs:**
Audit and accountancy
**6.**
**Expenditure on raising funds**
Tea room costs
Gift shop merchandise
Promotion|**2020**
**£**
168,133
2,695
54,896
42,854
5,410
90,373
364,360
4,786
6,327
1,559
8,732
6,313
2,061
14,451
1,781
1,244
4,679
8,173
60,106
720
720
425,186
**2020**
**£**
16,616
5,930
9,317
31,863|**2019**
**£**
133,147
2,505
39,775
46,130
6,274
76,582|
|---|---|---|
|||304,413
4,953
4,447
2,609
10,702
11,382
2,619
12,842
4,345
971
1,313
15,783|
|||71,966
720|
|||720|
|||377,099|
|||**2019**
**£**
33,941
28,673
9,911|
|||72,526|
**8**
## **HOPEFIELD ANIMAL SANCTUARY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
|**7. Staff costs and emoluments**
The average number of employees by head count
paid monthly during the period was:
The aggregate staff costs for the period were:
Wages and salaries
Social security costs|**2020**
**2019**
**£**
**£**
**2020**
**2019**
**£**
**£**
164,427
129,441
3,706
3,706
168,133
133,147
17
17|
|---|---|
No employee earned more than £60,000 per annum.
None of the Trustees (or any person connected with them) were reimbursed for expenses during the year.
|**8. Tangible fixed assets**
**Cost**
Transferred Assets
Additions
**As at 24 November 2020**
**Depreciation**
Transferred Assets
Charge for the year
**As at 24 November 2020**
**Net book value**
**As at 24 November 2020**
As at 24 November 2019
**9. Creditors; amounts falling due within one year**
Accruals|**Buildings**
**£**
69,117
-
**69,117**
13,572
6,911
**20,483**
**48,634**
55,545|**Equip**
**Total**
**£**
**£**
2,329
71,446
3,980
3,980
**6,309**
**75,426**
2,210
15,782
1,262
8,173
**3,472**
**23,955**
**2,837**
**51,471**
119
55,664
**2020**
**2019**
**£**
**£**
720
720
**720**
**720**|
|---|---|---|
**9**
## **HOPEFIELD ANIMAL SANCTUARY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 24 NOVEMBER 2020**
|**10. Debtors**
Loans
**11. Analysis of cash and cash equivalents**
Cash at bank and in hand|**2020**
**2019**
**£**
**£**
1,950
1,950
**1,950**
**1,950**
**2020**
**2019**
**£**
**£**
437,997
442,283
**437,997**
**442,283**|
|---|---|
## **12. Endowment funds**
The Charity has no endowment funds during the period.
## **13. Key management personnel**
During the year total remuneration of 2020 £28,264 (2019: £28,264) was paid to key management personnel. The remuneration of key management personnel is decided upon and authorised by the trustees.
## **14. Exceptional Income**
This is income from the closure of Hopefield Santuary Trust (800211).
All assets and liabilities were transferred to the charity of Hopefield Animal Sanctuary Community Assocation (1181186).
The trustees have also agreed, following the transfer, to indemnify the Trustees of Hopefield Sanctuary Trust against any future claims against the Charity after its Dissolution.
**10**
## **THE HOPEFIELD SANCTUARY TRUST**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 24 NOVEMBER 2020**
I report on the accounts of The Hopefield Sanctuary Trust for the year ended 24 November 2020 which are set out on pages 4 to 10.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. The charities gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Association of Accounting Technicians.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT MIP AATQB for and on behalf of: Community360 Winsley’s House, High Street, Colchester, Essex Date 09/04/2021
**11**