Slapton Village Hall
Annual report for the Slapton EGM Village Hall commitee
The Village hall has had another successful year and we believe that the hall continues to be the focus for social contact in the village.
The committee is only 7 members and would welcome other volunteers to join the committee or help with the events. ( Please contact Colin Sparrow on colinsparrow@sky.com if you are interested)
The number of Hirings has increased and a number of major improvements have been made to the building.
The running costs were only just covered by the regular income ( see below). All the major purchases were funded from past and current grants and savings.
The pertinent points are as follows
Part A Actvites and Income
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The income from Hirings was £4045 of which 75% was from our regular customers.
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Our regular hirers are the WI, Craft Club, Art Club, Yoga, Parish Council, Parochial Church Council and the Luncheon Club.
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The hall was used twice as a Polling Station
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The Pub in the Hall continues to be well attended and made an overall profit of approx. £2500.
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The Pub in the Hall takes place each month on the last Friday of the month and at most of these there is also another activity such as Darts match, Quiz or Race Night. There were also some special events namely Soulman ( a sellout) , a Barn Dance, Christmas carol singing with drinks and mince pies and the showing of the 4 Euro Football matches in which England played.
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The 100 club continued and there were 10 winners of £50 and 2 winners of £100.This raises approx. £700 for the Hall.
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The overall regular income from events, hirings and the 100 club was therefore £7321
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On top of this regular income we received 2 grants totalling £1650. These were to specifically help cover the cost of the kitchen and electrical refurbishments
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In view of the increased running costs the hire rates were increased in January ( now £13/hr for regulars – more for people outside the village). This rate remains very competitive when compared to other local halls.
Part B Running expenditure
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The overall running expenditure (including routine repairs and maintenance and the audit) was £7372.
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The major expenses were
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Electricity £3484 This is substantially more than last year due to new Tariff – we had been on a very beneficial fixed term tariff which expired in Mar 2024 at which point we had to negotiate a new one)
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Insurance £1210
3. Minor repairs were £386
Part C Major Purchases
In the year, the following major items were carried out
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Kitchen Refurbishment (£12,358)
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Major electrical repairs including a new consumer unit ( now in the hall instead of the kitchen). This included a full EICR certificate (£3,070)
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New Dishwasher (£360)
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New Warming Cupboard ( £430)
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Replacement fireproof curtains (£152)
Part D Other
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The Village Hall committee is a registered Charity ( charity number 1181170 ). Accounts and this report will be uploaded onto the charity commission portal.
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The hall committee now has 7 members ( 5 men and 2 women) and meets monthly. The Chairman is Colin Sparrow.
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The accounts are audited by Tracey Mundy
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The Fire extinguishers and emergency lighting are tested/maintained annually ( last inspection in April 2025 )
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The refurbishment of the electrics included a full EICR test valid for the next 5 years.
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There is a fully equipped First Aid box for use in emergencies.
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The Hall is on Facebook and has a web site.
Slapton Village Hall Accounts 2024/25 Year ending 31 March 2025
| 2024/25 | 2024/25 | 2023/24 | 2023/24 | 2022/23 | 2022/23 | |
|---|---|---|---|---|---|---|
| INCOME | ||||||
| Recurring Income | ||||||
| Letngs & Hire out equipment | £4,044.50 | £1,274.00 | £1,686.00 | |||
| PopUpPub net income | £2,570.98 | £3,224.99 | £990.38 | |||
| 100 Club net income | £706.00 | £526.00 | -£442.00 | |||
| Donatons | £0.00 | £20.00 | £85.00 | |||
| Total RecurringIncome | £7,321.48 | £5,044.99 | £2,319.38 | |||
| One Of Income | ||||||
| Asda Grant for warm hub | £0.00 | £400.00 | £2,000.00 | |||
| Projectorgrant | £0.00 | £972.00 | £0.00 | |||
| Grant from Parish Council | £1,000.00 | £0.00 | £0.00 | |||
| Grant from Masons | £650.00 | £0.00 | £0.00 | |||
| Fete Net Income now byPCC | £0.00 | £0.00 | £0.00 | |||
| Closure of savings account | £0.00 | £0.00 | £4,008.95 | |||
| Miscellaneous Total one of income |
£0.00 | £1,650.00 | £0.00 | £0.00 | ||
| £1,372.00 | £6,008.95 | |||||
| TOTAL INCOME | £8,971.48 | £6,416.99 | £8,328.33 | |||
| EXPENDITURE | ||||||
| Running expenses | ||||||
| Electricity | £3,483.50 | £1,143.86 | £2,358.96 | |||
| Water | £258.26 | £323.06 | £192.25 | |||
| Waste skips | £414.50 | £424.89 | £715.24 | |||
| Fire extnguishers & E Lightng | £262.80 | £536.40 | £0.00 | |||
| Internal cleaning& toiletprovisions | £1,016.90 | £1,055.05 | £1,240.57 | |||
| Hall master/alternatve bookingsytem | £59.99 | £59.00 | £0.00 | |||
| Village Networks for Broadband | £180.00 | £180.00 | £105.00 |
| Insurance | £1,210.42 | £1,148.00 | £1,073.68 | |||
|---|---|---|---|---|---|---|
| Total running expenses | £6,886.37 | £4,870.26 | £5,685.70 | |||
| One ofpurchases | ||||||
| Shed | £0.00 | £0.00 | £1,266.71 | |||
| Replacement Cooker | £0.00 | £0.00 | £189.99 | |||
| Replacement Heaters incl wiring | £0.00 | £0.00 | £2,708.48 | |||
| Entrance Ramp | £0.00 | £0.00 | £3,200.00 | |||
| New Sign | £0.00 | £0.00 | £252.00 | |||
| Replacement curtains | £0.00 | £0.00 | £1,860.88 | |||
| Smart card machine | £0.00 | £79.99 | £0.00 | |||
| Plants &planters | £0.00 | £119.49 | £0.00 | |||
| Projector | £0.00 | £972.00 | £0.00 | |||
| New crockery | £0.00 | £491.50 | £0.00 | |||
| Staircase | £0.00 | £3,306.00 | £0.00 | |||
| Kitchen refurb | £12,358.37 | £0.00 | £0.00 | |||
| Electric refurb | £3,070.00 | £0.00 | £0.00 | |||
| Warmingcupboard | £430.80 | £0.00 | £0.00 | |||
| Dishwasher | £360.00 | £0.00 | £0.00 | |||
| Curtains | £152.00 | £0.00 | £0.00 | |||
| Total One ofpurchases | £16,371.17 | £4,968.98 | £9,478.06 | |||
| Repairs | ||||||
| Electrical repairs & testng | incl above | £486.00 | £0.00 | |||
| 2 Roof repairs | £0.00 | £1,150.00 | ||||
| Smoke alarm | £0.00 | £29.99 | ||||
| Wter heater | £0.00 | £290.00 | ||||
| Gardening | £275.00 | |||||
| Clear drainage | £108.00 | |||||
| Other repairs & maintenance | £2.94 | £316.93 | £445.00 | |||
| Total Repairs | £385.94 | £1,122.92 | £1,595.00 | |||
| Charity | £0.00 | £0.00 | £310.00 | £310.00 | £85.00 | £85.00 |
|---|---|---|---|---|---|---|
| Other | ||||||
| Loterylicence | £0.00 | £0.00 | £20.00 | |||
| Christmas tree & decoratons/lights | £0.00 | £267.21 | £0.00 | |||
| Easter egghunt | £0.00 | £0.00 | £30.00 | |||
| Advertsing/leafets(for 23/4 see PITH) | £38.49 | £0.00 | £100.00 | |||
| CommunityImpact fees | £0.00 | £65.00 | £0.00 | |||
| Auditor | £100.00 | £80.00 | £80.00 | |||
| Printng | £0.00 | £0.00 | £27.75 | |||
| First Aid equipment | £0.00 | £57.98 | £0.00 | |||
| Flowers/bouquets | £0.00 | £90.00 | £0.00 | |||
| Signs | £67.39 | £0.00 | £0.00 | |||
| Christmas tree bag | £20.99 | £0.00 | £0.00 | |||
| Leaving present for Tim Benson | £28.00 | £0.00 | £0.00 | |||
| Additonal keys | £18.00 | £0.00 | £0.00 | |||
| Replace broken china | £48.25 | £0.00 | £0.00 | |||
| Other | £25.99 | £27.77 | £30.00 | |||
| Total miscellaneous other expenses | £347.11 | £587.96 | £287.75 | |||
| TOTAL EXPENDITURE | £23,990.59 | £11,860.12 | £17,131.51 | |||
| SURPLUS | -£15,019.11 | -£5,443.13 | -£8,803.18 | |||
| B/fwd | £22,209.20 | £27,652.33 | 36455.51 | |||
| add surplus | -£15,019.11 | -£5,443.13 | -8803.18 | |||
| C/fwd | £7,190.09 | £22,209.20 | £27,652.33 | |||
| represented by | ||||||
| Bank balance at Nat West(see below) | £3,034.63 | £20,158.40 | £27,403.10 | |||
| Bank balance at Coop | £3,800.44 | £1,772.93 | £0.00 | |||
| Deduct rec'd in COOP atributable to 25/26 | -£24.00 |
| Add moneyspent from COOP atributable to 25/ | 26 | £200.00 | ||||
|---|---|---|---|---|---|---|
| Deduct costs stll to bepaid byCoop | -£9.29 | |||||
| Cash with C Sparrow | £200.53 | £99.50 | £0.00 | |||
| Cash with DDB = Main | -£12.22 | £178.37 | £249.23 | |||
| THIS ACCOUNT | £7,190.09 | £22,209.20 | £27,652.33 |
| Repeat Hirers | 2024/25 2024/25 |
2024/25 2024/25 |
2023/24 | 2023/24 | 2022/23 | 2022/23 |
|---|---|---|---|---|---|---|
| WI | £357.50 | £60.00 | £48.00 | |||
| Craf club | £1,092.00 | £240.00 | £432.00 | |||
| Sparrow Yoga | £525.00 | £445.00 | ||||
| Dronska | £0.00 | £85.00 | ||||
| Book Club | see under PCC | £56.00 | ||||
| PCC(Church) | £468.00 | £88.00 | £242.00 | |||
| Parish council | £308.00 | £60.00 | £360.00 | |||
| Art Club | £139.00 | |||||
| Luncheon club | £118.00 | |||||
| TOTAL repeat hirers | £3,007.50 | £1,034.00 | £1,082.00 | |||
| One of Hire etc | ||||||
| AVDCpollingstaton | 525 | £0.00 | £0.00 | |||
| One of Hire for Partes etc | 512 | £220.00 | £508.00 | |||
| Hire of equipment | 0 | £20.00 | £0.00 | |||
| £1,037.00 | £240.00 | £508.00 | ||||
| £4,044.50 | £1,274.00 | £1,590.00 |
| NWB Bank reconciliaton | ||||
|---|---|---|---|---|
| NWB Bank balance asper statement 31/3/25 | £1,419.49 | |||
| add back moneyspent foryear 25/26 | £1,247.46 | Insurancepaid foryear ahead | ||
| add add money paid in since 31/3/25 atributable to 24/25 |
£100.00 | paying in slip 1068 | ||
| ~~add add money paid in since 31/3/25~~ atributable to 24/25 |
£26.00 | invoice 104 |
| add add money paid in since 31/3/25 atributable to 24/25 |
£78.00 | invoice 109 | ||
|---|---|---|---|---|
| add add money paid in since 31/3/25 atributable to 24/25 |
£91.00 | invoice 101 | ||
| add add money paid in since 31/3/25 atributable to 24/25 |
£135.00 | invoice 108 | ||
| add outstandinginvoice stll to be rec'd | £13.00 | invoice 102 | ||
| add outstandinginvoice stll to be rec'd | £70.00 | invoice 105 | ||
| add outstandinginvoice stll to be rec'd | £39.00 | invoice 106 | ||
| add outstandinginvoice stll to be rec'd | £312.00 | invoice 107 | ||
| add outstandinginvoice stll to be rec'd | £97.50 | invoice 110 | ||
| deduct unpaid cheque | -£135.00 | cheque 1300 | ||
| deduct unpaid cheque | -£367.35 | cheque 1301 | ||
| deduct unpaid cheque | -£67.47 | cheque 1302 | ||
| deduct 100 club money rec'd in 24/25 atributable to 25/26 |
-£24.00 | |||
| Actual NWByear end balance | £3,034.63 | |||
Note 1 This year we spent £16371.17 on one off capital purchases. We must now cease major purchases as we have spent all the spare funds
Note 2 The Pub night continued and made a good profit ( £2570.98 ). There were 15 events ( 4 for the Euro Football). There was one major event (Soulman) and a number of other specials eg Barn Dance, Quiz, race night and Darts. Average profit /event is approx £175. We have recently increased our prices for most drinks and this should increase our profit. This is an essential part of our income.
Note 3 In this year Our running expenses plus routine repairs & maintenance cost £6886.37+£385.94 = £7272.31. Our recurring income was £7321.48. This our income is sufficient for running expenses ONLY ie we need to do better to regain any funds for capital purchases
Note 4 Our fixed price contract with SSE came to an end in Feb 2024 and a new fixed price contract was then started. Rates increased from approx 16p/KWH to 26p/KWH. Over the period 20 Dec 24 to 16 Apr 2025 we used 1621 KWH @29.7p and 2491 KWH @23.9p = £1075 plus £97 standing charge = £1173 over 120 days ( in winter ) = £9.77/day. This needs to be reviewed as it is our most major cost; Hopefully cost will reduce in summer when heaters are not used.
Note 5 The hall was let out free of charge to regular users until end of Dec 2023. Charges recommenced from Jan 2024. Rates have been increased from Jan 2025
Note 6 There are 2 bank accounts. The main acct is at the Nat West with signatories David De Butts and Liz Golder. A secondary account with COOP bank is used for PITH events and the Sumup machine ( card reader)