Elizabeth Griffin Memorial Hall Committee Charity No 1181170 Aka Slapton Village Hall Annual Report for the Year Ending 31[st] March 2022
This report provides an overview for the year ending 31[st] March 2022
General Report
The Hall reopened after the Covid lockdowns during the summer 2021 and the regular local hirers returned. Unfortunately, we have lost our major commercial hirers, E.G. Metafit, McDermott and O’Dell who contributed at least 50% of our hiring income.
The 100 Club has continued with approximately 100 participants yielding a profit of £248.00.
In October 2021, the Pop up Pub was instigated. The closure of the Carpenter Arms in Slapton means that this is the only pub facility in the village. n the period October 2021 to March 2022, there were seven pub nights. Attendance varied between 20 and 55. A Covid scare in December 2022 reduced attendance. A local singer John Knowles performed several times and a Quiz night and Bingo evening were staged.
The Summer Fete held in September 2021 made an exceptional profit of £4540.72. Thanks are due to Madeline Carman and Tony Reynolds for organising.
At the beginning of the financial year, the Trustees were Madeline Carman (Chairman), Elizabeth Golder (Secretary) David De Butts (Treasurer) Frank Wakefield, Emma Griffin Wendy McLeod (Craft Club), Pam Waugh (Women’s Institute), and Christine Kelly (Slapton Parish Council).
Later in the year the following resigned from the Charity, Madeline Carman, Elizabeth Golder and Christine Kelly. They were thanked for
their contribution. In particular Madeline Carman who have served for some 20 years.
They were replaced by John O’Dwyer, Jayne Tardieu and David Mann (Holy Cross Church)
John O’Dwyer was elected Chairman and Frank Wakefield Secretary.
The accounts for the year ending 31[st] March 2022 were prepared by the Treasurer David De Butts and independently audited by Tracey Waring-Mundy CA, AMCT.
The accounts and the audit certificate were presented to the Committee on 24[th] August 2022 and approved.
28[th] September 2022
Slapton Village Hall Accounts 2021/22 Year ending 31 March 2022
| 2021/22 2021/22 2020/21 |
2021/22 2021/22 2020/21 |
2021/22 2021/22 2020/21 |
2021/22 2021/22 2020/21 |
|
|---|---|---|---|---|
| INCOME | ||||
| Fete Net Income | £4,540.72 | £0.00 | ||
| Lettings & Hire out equipment | £1,188.00 | £104.00 | ||
| PopUpPub net income | £265.25 | £0.00 | ||
| Christmas Children'sgrant | £0.00 | £0.00 | ||
| 100 Club net income | £248.00 | £277.00 | ||
| Bank compensationpayment | £300.00 | £0.00 | ||
| Villager net costs | £0.00 | -£88.00 | ||
| Insurancepayout incl builder's electricity | £0.00 | £7,383.00 | ||
| Covidgrants | £0.00 | £21,099.00 | ||
| Insurance excess returned byAviva | £0.00 | £0.00 | ||
| Donations | £74.49 | £0.00 | ||
| Miscellaneous | £0.00 | £0.00 | ||
| £6,616.46 | £28,775.00 | |||
| EXPENDITURE | ||||
| Electricity | £916.47 | £964.04 | ||
| Water | £26.13 | £0.00 | ||
| Waste skips | £221.60 | £191.40 | ||
| Insurance | £890.47 | £865.99 | ||
| Fire extinguishers | £348.00 | £0.00 | ||
| Internal cleaning | £601.44 | £232.00 | ||
| Window cleaning | £0.00 | £0.00 | ||
| Gardening | £135.00 | £0.00 | ||
| Lotterylicence | £0.00 | £0.00 | ||
| Electrical repairs & testing | £0.00 | £0.00 | ||
| Other repairs & maintenance | £1,047.26 | £480.00 | ||
| Christmas Children'sparty | £50.00 | £0.00 | ||
| Minor Purchases(equipment/fittings etc) | £18.00 | £0.00 | ||
| Purchase of BBQ andgas bottle | £246.95 | £0.00 | ||
| Purchase of sound equipment | £1,074.94 | £0.00 | ||
| Purchase of Bar for PopupPub | £699.00 | £0.00 | ||
| Hall master bookingsytem | £164.40 | £0.00 | ||
| Reopening party | £0.00 | £0.00 | ||
| Charity | £500.00 | £0.00 | ||
| Christmas tree | £0.00 | £30.00 | ||
| CommunityImpact fees | £95.00 | £60.00 | ||
| Auditor | £55.00 | £55.00 | ||
| Compensation to regulars for closure of hall | £0.00 | £980.00 | ||
| Easter egghunt | £0.00 | £50.00 | ||
| Advertising | £133.00 | £0.00 | ||
| RegisteringHall address | £94.00 | |||
| Other | £192.40 | £0.00 | ||
| £7,509.06 | £3,908.43 | |||
| Surplus | -£892.60 | £24,866.57 |
| B/fwd | £37,348.11 | £12,481.54 | ||
| add surplus | -£892.60 | £24,866.57 | ||
| C/fwd | £36,455.51 | £37,348.11 | ||
| represented by | ||||
| Bank balance | £36,349.94 | £37,348.11 | ||
| Cash | £105.57 | £0.00 | ||
| £36,455.51 | £37,348.11 |
| Repeat Hirers | 2021/22 2021/22 |
2021/22 2021/22 |
2020/21 | 2020/21 |
|---|---|---|---|---|
| WI | £184.00 | £0.00 | ||
| Spirit of Slapton | £24.00 | £0.00 | ||
| Craft club | £288.00 | £0.00 | ||
| Mc Dermot(Yoga) | £0.00 | £0.00 | ||
| PCC(Church) | £126.00 | £0.00 | ||
| Slapton Players | £0.00 | £0.00 | ||
| O Dell | £0.00 | £0.00 | ||
| Metafit | £0.00 | £120.00 | ||
| Parish council for thisyear | £96.00 | £32.00 | ||
| Senior citizens club | £84.00 | |||
| Written off unpaid invoices | -£48.00 | |||
| TOTAL repeat hirers | £802.00 | £104.00 | ||
| One off Hire etc | ||||
| AVDCpollingstation | £250.00 | £0.00 | ||
| One off Hire for Parties etc | £136.00 | £0.00 | ||
| Hire of equipment | £0.00 | £0.00 | ||
| £386.00 | £0.00 | |||
| £1,188.00 | £104.00 | |||
| Bank reconciliation Bank balance as per statement 31/3/22 add back money spent for year 22/23 add cheque received but not yet paid in deduct cheque not yet cashed deduct cheque not yet cashed deduct cheque not yet cashed deduct cheque not yet cashed deduct cheque not yet cashed deduct cheque not yet cashed deduct cheque not yet cashed add cash Actual |
Ref 1200 1199 1203 1204 1205 1207 1208 1209 |
|||
| error |
Note 1 This year we made a number of capital purchases: The bar for £699.00, the BBQ equipment for £ equipment for £1074.94. These total £2020.89. Although the year result was a loss of £892.69, the result
£1128.20 for ongoing activities if you deduct these exceptional one off expenses.
Note 2 In the year we started a pub night, and this took place 5 times in the financial year. The profit from at the year end was approx £400 so the real profit was approx £650
Note 3 During the year we adopted the Hallmaster system for bookings. This cost £164.40. Next year the will be using tthis sytem for the invoicing as well for which there is an additional cost
| 2019/20 | 2019/20 |
|---|---|
| £3,317.47 | |
| £485.00 | |
| £0.00 | |
| £0.00 | |
| £627.00 | |
| £0.00 | |
| £0.00 | |
| £0.00 | |
| £0.00 | |
| £500.00 | |
| £0.00 | |
| £80.00 | |
| £5,009.47 | |
| £1,561.82 | |
| £0.00 | |
| £205.60 | |
| £834.61 | |
| £250.68 | |
| £195.54 | |
| £44.00 | |
| £0.00 | |
| £20.00 | |
| £120.00 | |
| £748.49 | |
| £0.00 | |
| £17.00 | |
| £0.00 | |
| £0.00 | |
| £0.00 | |
| £0.00 | |
| £166.98 | |
| £100.00 | |
| £0.00 | |
| £55.00 | |
| £55.00 | |
| £0.00 | |
| £0.00 | |
| £0.00 | |
| £30.00 | |
| £4,404.72 | |
| £604.75 |
£11,876.79 £604.75 £12,481.54 £12,481.54 £0.00 £12,481.54
| 2019/20 | 2019/20 |
|---|---|
| £24.00 | |
| £0.00 | |
| £96.00 | |
| £0.00 | |
| £32.00 | |
| £80.00 | |
| £0.00 | |
| £24.00 | |
| £64.00 | |
| £320.00 | |
| £150.00 | |
| £30.00 | |
| £0.00 | |
| £180.00 | |
| £500.00 |
£36,809.39 £1,073.68 £32.00 -£1,074.94 -£65.00 -£172.20 -£100.00 -£72.99 -£50.00 -£30.00 £105.57 £36,455.51 £0.00
£246.95, the sound becomes a profit of
m this was £265.25. Stock
cost will be higher as we