Slapton Village Hall Annual Report for year ending 31 March 2021
This report provides an overview for year ending 31 Match 2021 plus an brief update to cover activities since then.
General Report
This was an exceptional year as the hall was effectively closed for almost all of it due to Covid. Thus the activities of the committee were limited. In Feb 2020, the hall was reopened after the year long closure whilst insurance repairs were carried out. It was then almost immediately closed due to Covid.
Lettings stopped in March 2020 at the first Lockdown and resumed briefly in Sept 2020 but then stopped again at the second lockdown in Nov. The hall then remained closed for the 2[nd] lockdown until summer 2021. Thus the overall income from lettings was only £104.
Unfortunately we seem to have lost our major commercial hirers. Metafit, Mc Dermott and O’Dell who contributed at least 50% of income in previous years have all moved elsewhere or stopped.
When the hall was reopened at the end of the first lockdown, special Covid measures were put in place ( special cleaning etc).
The 100 Club continued with 105 entries taken up. Note that the income is normally in Jan/Feb whereas the pay-outs are throughout the year – the income for calendar year 2020 was in financial year 19/20 whilst the majority of the expenditure ( 9 months) was in financial year 20/21.
During the year Covid grants of approx. £21k were received. (These were instituted by the government to compensate village halls for loss of income). Also the compensation claim was paid out by Aviva. This claim was for the loss of income in the previous year whilst the floor and wall was being repaired
Due to Covid there was no Fete in 2020.
The committee met less in the year than usual due to Covid.( meetings were on Zoom). The committee comprised Madeline Carman ( Chair ), Elizabeth Golder ( Secretary), David De Butts ( Treasurer), Frank Wakefield ( representing Parish council), Wendy Mcloed (representing Craft club), and Pam Waugh ( representing WI). Emma Griffin and Chris Kelly joined the committee during the year.
Financial Report
The financial accounts for the year were audited by Anne Guess and are attached.
Below is a table showing pertinent figures compared with previous years ( rounded up)
| INCOME | y/e 2021 | y/e 2020 | y/e 2019 | y/e 2018 | y/e 2017 |
|---|---|---|---|---|---|
| Lettings | £104 | £485 | £2,587 | £2,894 | £2,272 |
| Fete Income | Nil | £3317 | £3,348 | £3,444 | £1,860 |
| 100 Club net | £277 | £627 | £363 | £344 | £653 |
| Insurance payout |
£7,383 | £500 | Nil | Nil | Nil |
| Covid Grants | £21,099 | Nil | Nil | Nil | Nil |
| Children’s Party grants |
Nil | Nil | £455 | Nil | £210 |
| Fundraising events |
Nil | Nil | Nil | £826 | £620 |
| Other | -£88 | £80 | £445 | £185 | -£25 |
| TOTAL | £28,775 | £5,009 | £7198 | £7692 | £5,590 |
| Expenditure | y/e 2021 | y/e 2020 | y/e 2019 | y/e 2018 | y/e 2017 |
|---|---|---|---|---|---|
| Insurance | £866 | £835 | £804 | Nil | Nil |
| Running costs incl maintenance |
£1,387 | £2258 | £3,151 | £3,747 | £2,740 |
| Repairs | £480 | £868 | £192 | £2,113 | £140 |
| One off purchases |
£980 | £184 | £1,095 | £1,166 | £574 |
| Charity | Nil | £100 | Nil | £306 | Nil |
| Children’s Party |
Nil | Nil | £230 | £225 | £210 |
| Other | £195 | £160 | £130 | £101 | Nil |
| TOTAL | £3,908 | £4,405 | £5,603 | £7,658 | £3,664 |
| y/e 2021 | y/e 2020 | y/e 2019 | y/e 2018 | y/e 2017 | |
|---|---|---|---|---|---|
| Year only surplus |
£24,867 | £605 | £1,595 | £35 | £1,926 |
| End of year Balance |
£37,348 | £12,482 | £11,877 | £10,282 | £10,247 |
Notes to the financial accounts
-
1) The hall was opened after floor repairs in Feb 2020 just before start of this financial year. However almost immediately the Covid pandemic started, so there were virtually no bookings ( only £104 in hire income).
-
2) In the year we received the insurance claim money ( £7,383). This was compensation for loss of income in the period of approx. one year that the hall was out of action in 2019/2020 whilst the repairs were done to the floor and wall ( subsidence repairs).
-
3) For the majority of the year the hall was closed due to Covid and we received grants totalling £21,099 from Bucks CC.
-
4) In the financial year there was no fete due to Covid.
Brief update
Since 31 March 2021, the following items are significant
-
1) Madeline Carman, Elizabeth Golder and Chris Kelly have resigned. They are all thanked for their hard work. In particular Madeline is thanked for her long involvement ( aprox 20 years) and leadership with the Village Fete and the 100 Club.
-
2) The following new members have joined the committee
-
John O’Dwyer
-
David Mann ( representing the church)
-
Jane Tardieu ( representing Spirit of Slapton)
-
3) Upon the resignation of Madeline and Elizabeth, the roles of Chair and secretary are now being carried out by John O’Dwyer and Frank Wakefield.
-
4) The Fete held on 4[th] Sept 2021 raised £4510.72 a record ( particular thanks to organisers Madeline Carman and Tony Reynolds).
-
5) The hall reopened in the summer and is in use by Parish council ( PC), Craft club, WI, Slapton Players, the Church (PCC), the Seniors and Spirit of Slapton. Unfortunately we have yet to have any major commercial booking.
-
6) A new booking system is being investigated.
-
7) A Pop UP Pub has being instituted, the first date being 29 Oct with further dates planned for Nov and Dec ( see the Villager for dates)
-
8) The build up of surplus books and bric a brac over the last 5 years reached a stage where further storage became unsustainable. 2 car loads of excess were taken to charity shops and the rest was disposed of by skip. It must be emphasised that this was all surplus that had failed to sell at numerous past fetes.
Slapton Village Hall Accounts 2020/21 Year ending 31 March 2021
| 2020/21 | 2019/20 | 2020/21 | 2019/20 | |
|---|---|---|---|---|
| INCOME | ||||
| Fete Net Income | £0.00 | £3,317.47 | ||
| Lettings & Hire out equipment | £104.00 | £485.00 | ||
| Quiz night | £0.00 | £0.00 | ||
| Christmas Children's PartyGrant | £0.00 | £0.00 | ||
| 100 Club net income | £277.00 | £627.00 | ||
| Villager net costs | -£88.00 | £0.00 | ||
| Insurancepayout incl builder's electricity | £7,383.00 | £0.00 | ||
| Covidgrants | £21,099.00 | £0.00 | ||
| Insurance excess returned byAviva | £0.00 | £500.00 | ||
| Miscellaneous | £0.00 | £80.00 | ||
| £28,775.00 | £5,009.47 | |||
| EXPENDITURE | ||||
| Electricity | £964.04 | £1,561.82 | ||
| Water | £0.00 | £0.00 | ||
| Waste skips | £191.40 | £205.60 | ||
| Insurance | £865.99 | £834.61 | ||
| Fire extinguishers | £0.00 | £250.68 | ||
| Internal cleaning | £232.00 | £195.54 | ||
| Window cleaning | £0.00 | £44.00 | ||
| Gardening | £0.00 | £0.00 | ||
| Lotterylicence | £0.00 | £20.00 | ||
| Electrical repairs & testing | £0.00 | £120.00 | ||
| Other repairs & maintenance | £480.00 | £748.49 | ||
| Christmas Children'sparty | £0.00 | £0.00 | ||
| Purchases(equipment/fittings etc) | £0.00 | £17.00 | ||
| Reopening party | £0.00 | £166.98 | ||
| Charity | £0.00 | £100.00 | ||
| Christmas tree | £30.00 | £0.00 | ||
| CommunityImpact fees | £60.00 | £55.00 | ||
| Auditor | £55.00 | £55.00 | ||
| Compensation to regulars for closure of hall | £980.00 | £0.00 | ||
| Easter egghunt | £50.00 | £0.00 | ||
| Other | £0.00 | £30.00 | ||
| £3,908.43 | £4,404.72 | |||
| Surplus | £24,866.57 | £604.75 | ||
| B/fwd | £12,481.54 | £11,876.79 | ||
| add surplus | £24,866.57 | £604.75 | ||
| C/fwd | £37,348.11 | £12,481.54 | ||
| represented by | ||||
| Bank balance | £37,348.11 | £12,481.54 | ||
| Cash | £0.00 | £0.00 |
£37,348.11 £12,481.54
| Repeat Hirers | 2020/21 2019/20 2020/21 2019/20 |
2020/21 2019/20 2020/21 2019/20 |
2020/21 2019/20 2020/21 2019/20 |
2020/21 2019/20 2020/21 2019/20 |
|---|---|---|---|---|
| WI | £0.00 | £24.00 | ||
| Spirit of Slapton | £0.00 | £0.00 | ||
| Craft club | £0.00 | £96.00 | ||
| Mc Dermot(Yoga) | £0.00 | £0.00 | ||
| PCC(Church) | £0.00 | £32.00 | ||
| Slapton Players | £0.00 | £80.00 | ||
| O Dell | £0.00 | £0.00 | ||
| Metafit | £120.00 | £24.00 | ||
| Parish council for thisyear | £32.00 | £64.00 | ||
| Written off unpaid invoices | -£48.00 | |||
| TOTAL repeat hirers | £104.00 | £320.00 | ||
| One off Hire etc | ||||
| AVDCpollingstation | £0.00 | £150.00 | ||
| One off Hire for Parties etc | £0.00 | £30.00 | ||
| Hire of equipment | £0.00 | £0.00 | ||
| £0.00 | £180.00 | |||
| £104.00 | £500.00 | |||
| Ref £36,188.44 2020/16A £349.20 note 1 -£50.00 -£30.00 £890.47 £37,348.11 £0.00 |
||||
| Bank reconciliation Bank balance as per statement 13/4/21 Add invoice payment due for villager printing deduct cheque still to be paid 1111 deduct cheque still to be paid 1118 Add back 2021/22 exp ( insurance) other Actual |
Ref £36,188.44 2020/16A £349.20 -£50.00 -£30.00 £890.47 £37,348.11 |
|||
| error | £0.00 |
Note 1 Invoices 2020/02 and 06 have been written off. Invoice 2020/08 is still due for payment; when it is paid it will be put into next year's accounts. In the meantime this has caused the loss of £88 for villager printing costs in the year. It has been assumed that the PC will pay the invoice for £349.20 ( inv 2020/16A)
Note 2 In the year we have received £7383 from the insurance co to cover the loss of income and other expenses incurred whilst the hall was closed for subsidence & floor repairs
Note 3 Over the year we have received £21099 in grants from AVDC due to Covid.
Note 4 In this financial year, the hall has been closed for the vast majority of the period hence the very low income from hirings. In this year hiring raised only £152 less £48 - write offs = £104 overall. In a normal year we raise approx £2500 ( £2587 in 2019/20). Note that 2019/20 was also a bad year due to the repair works.
Slapton Village Hall Annual Report for year ending 31 March 2021
This report provides an overview for year ending 31 Match 2021 plus an brief update to cover activities since then.
General Report
This was an exceptional year as the hall was effectively closed for almost all of it due to Covid. Thus the activities of the committee were limited. In Feb 2020, the hall was reopened after the year long closure whilst insurance repairs were carried out. It was then almost immediately closed due to Covid.
Lettings stopped in March 2020 at the first Lockdown and resumed briefly in Sept 2020 but then stopped again at the second lockdown in Nov. The hall then remained closed for the 2[nd] lockdown until summer 2021. Thus the overall income from lettings was only £104.
Unfortunately we seem to have lost our major commercial hirers. Metafit, Mc Dermott and O’Dell who contributed at least 50% of income in previous years have all moved elsewhere or stopped.
When the hall was reopened at the end of the first lockdown, special Covid measures were put in place ( special cleaning etc).
The 100 Club continued with 105 entries taken up. Note that the income is normally in Jan/Feb whereas the pay-outs are throughout the year – the income for calendar year 2020 was in financial year 19/20 whilst the majority of the expenditure ( 9 months) was in financial year 20/21.
During the year Covid grants of approx. £21k were received. (These were instituted by the government to compensate village halls for loss of income). Also the compensation claim was paid out by Aviva. This claim was for the loss of income in the previous year whilst the floor and wall was being repaired
Due to Covid there was no Fete in 2020.
The committee met less in the year than usual due to Covid.( meetings were on Zoom). The committee comprised Madeline Carman ( Chair ), Elizabeth Golder ( Secretary), David De Butts ( Treasurer), Frank Wakefield ( representing Parish council), Wendy Mcloed (representing Craft club), and Pam Waugh ( representing WI). Emma Griffin and Chris Kelly joined the committee during the year.
Financial Report
The financial accounts for the year were audited by Anne Guess and are attached.
Below is a table showing pertinent figures compared with previous years ( rounded up)
| INCOME | y/e 2021 | y/e 2020 | y/e 2019 | y/e 2018 | y/e 2017 |
|---|---|---|---|---|---|
| Lettings | £104 | £485 | £2,587 | £2,894 | £2,272 |
| Fete Income | Nil | £3317 | £3,348 | £3,444 | £1,860 |
| 100 Club net | £277 | £627 | £363 | £344 | £653 |
| Insurance payout |
£7,383 | £500 | Nil | Nil | Nil |
| Covid Grants | £21,099 | Nil | Nil | Nil | Nil |
| Children’s Party grants |
Nil | Nil | £455 | Nil | £210 |
| Fundraising events |
Nil | Nil | Nil | £826 | £620 |
| Other | -£88 | £80 | £445 | £185 | -£25 |
| TOTAL | £28,775 | £5,009 | £7198 | £7692 | £5,590 |
| Expenditure | y/e 2021 | y/e 2020 | y/e 2019 | y/e 2018 | y/e 2017 |
|---|---|---|---|---|---|
| Insurance | £866 | £835 | £804 | Nil | Nil |
| Running costs incl maintenance |
£1,387 | £2258 | £3,151 | £3,747 | £2,740 |
| Repairs | £480 | £868 | £192 | £2,113 | £140 |
| One off purchases |
£980 | £184 | £1,095 | £1,166 | £574 |
| Charity | Nil | £100 | Nil | £306 | Nil |
| Children’s Party |
Nil | Nil | £230 | £225 | £210 |
| Other | £195 | £160 | £130 | £101 | Nil |
| TOTAL | £3,908 | £4,405 | £5,603 | £7,658 | £3,664 |
| y/e 2021 | y/e 2020 | y/e 2019 | y/e 2018 | y/e 2017 | |
|---|---|---|---|---|---|
| Year only surplus |
£24,867 | £605 | £1,595 | £35 | £1,926 |
| End of year Balance |
£37,348 | £12,482 | £11,877 | £10,282 | £10,247 |
Notes to the financial accounts
-
1) The hall was opened after floor repairs in Feb 2020 just before start of this financial year. However almost immediately the Covid pandemic started, so there were virtually no bookings ( only £104 in hire income).
-
2) In the year we received the insurance claim money ( £7,383). This was compensation for loss of income in the period of approx. one year that the hall was out of action in 2019/2020 whilst the repairs were done to the floor and wall ( subsidence repairs).
-
3) For the majority of the year the hall was closed due to Covid and we received grants totalling £21,099 from Bucks CC.
-
4) In the financial year there was no fete due to Covid.
Brief update
Since 31 March 2021, the following items are significant
-
1) Madeline Carman, Elizabeth Golder and Chris Kelly have resigned. They are all thanked for their hard work. In particular Madeline is thanked for her long involvement ( aprox 20 years) and leadership with the Village Fete and the 100 Club.
-
2) The following new members have joined the committee
-
John O’Dwyer
-
David Mann ( representing the church)
-
Jane Tardieu ( representing Spirit of Slapton)
-
3) Upon the resignation of Madeline and Elizabeth, the roles of Chair and secretary are now being carried out by John O’Dwyer and Frank Wakefield.
-
4) The Fete held on 4[th] Sept 2021 raised £4510.72 a record ( particular thanks to organisers Madeline Carman and Tony Reynolds).
-
5) The hall reopened in the summer and is in use by Parish council ( PC), Craft club, WI, Slapton Players, the Church (PCC), the Seniors and Spirit of Slapton. Unfortunately we have yet to have any major commercial booking.
-
6) A new booking system is being investigated.
-
7) A Pop UP Pub has being instituted, the first date being 29 Oct with further dates planned for Nov and Dec ( see the Villager for dates)
-
8) The build up of surplus books and bric a brac over the last 5 years reached a stage where further storage became unsustainable. 2 car loads of excess were taken to charity shops and the rest was disposed of by skip. It must be emphasised that this was all surplus that had failed to sell at numerous past fetes.