## Saundersfoot Playgroup and Daycare
Charity number 1181167
Annual Report and Financial Statements
for the year ended 31 August 2024
## Saundersfoot Playgroup and Daycare
Annual Report and Financial Statements for the year ended 31 August 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 11|
1
## Saundersfoot Playgroup and Daycare
## Trustees' report for the year ended 31 August 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Marion Paturel Chair Nicholas Allen Laura Davies Treasurer
Marion Paturel Nicholas Allen Laura Davies Rebecca Baber Rhianna Thomas
Appointed 4 January 2025 Appointed 12 September 2023 Resigned 10 February 2025 Resigned 30 January 2024 Resigned 30 January 2024 Resigned 30 January 2024 Resigned 30 January 2024
Lila Knight Meggan Caddey Melissa McNeilly Yvonne Gulmatico
## **Charity number**
1181167
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Saundersfoot Junior School HSBC UK Frances Lane Tudor Square Saundersfoot Tenby Pembrokeshire Pembrokeshire SA69 9HB SA70 7AG
## **Independent examiner**
Alan Dodd FCCA 104 Llansteffan Road Johnstown Carmarthen SA31 3NN
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 14 December 2018.
The CIO is a member of the Wales Pre-School Providers Association (Wales PPA), which is a membership organisation that promotes and supports bilingual pre-school care, education and learning
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM for two year terms, following which they are eligible for re-election. At least two thirds of the charity trustees shall normally be 'family members at the time of their election (i.e. parents or guardians of a child who attends any group run by the charity).
## **Objectives and activities**
## **The charity's objects**
To enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.
2
## Saundersfoot Playgroup and Daycare
## Trustees' report (continued) for the year ended 31 August 2024
## **Objectives and activities (continued)**
## **The charity's main activities**
Saundersfoot Playschool provides childcare for children aged 2-4 years old in the form of full-day or half-day sessions. The setting also provides a 'wraparound' service for children of the local primary school attending halfday nursery.
## **Public benefit statement**
In setting our objectives and planning our activities the Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular relating to the advancement of pre-school education. The trustees are careful to ensure that all decisions which may also lead to personal benefits, e.g. because trustees' children are beneficiaries, are no more than incidental and a necessary by-product of such decisions.
## **Achievements and performance**
Saundersfoot Playgroup and Daycare is now well-established at Saundersfoot School and as a result from September 2023 we have expanded the after-school club provision from three to five evenings per week for pupils of Saundersfoot Community Primary School and appointed an after-school club leader.
Child places within the Flying Start scheme continue to increase. This provides 12.5 hours of funded childcare for two- and three-year-olds with eligibility based on postcode. Several of the children attending these sessions also beyond the 2.5 hour session and will in the future then stay with us for nursery and wraparound provision. Although, like the school we struggle with reduced child numbers compared to 5 years ago due to the increasing unaffordability of housing within Saundersfoot and the surrounding village.
We also have additional involvement and scrutiny from the Pembrokeshire County Council Early Years team who are closely monitoring the roll out of the Flying Start scheme with the intention that chosen settings provide the benchmark and examples of best practice when the scheme in rolled out universally. Our commitment to the scheme has had an impact on staff hours with the need to provide opportunities for increased staff training (in ELSA, speech and language support, PATHS, and the new Welsh government curriculum) and engagement with external healthcare and education specialists.
We have continued to experience increasing demand for places for children with Additional Learning Needs (ALN) and have been able to provide these children with dedicated individual support. The setting has been proud to be able provide inclusive and high-quality care for all children within our local Saundersfoot community but there is a shortage of trained staff available locally (and nationally) to meet this increased and specialised need which is challenging.
We continue to take part fully in life at the school taking part in the school fete and staging our Nativity play within the school hall and sports day on the school field, all useful fundraising events. We have made full use of the opportunities of the extensive school grounds and nearby facilities such as the beach and our children spend increasing amounts of time playing and learning outdoors.
Our increased use of the Family app for communications with parents have improved and increased the sharing of general information and the progress of their children and resulted in positive feedback.
Our funding is now split approximately 40:60 between parent-funded fees and fees funded by the various government schemes. The increase on the previous year is because of the increased take -up of Flying start places at the setting. This means we have increasingly limited control over our own income and currently the government funded schemes where fees are fixed do not cover all of the costs to the setting and this year 30 hours funding did not increase from the previous year to match the increases to the National Minimum Wage and inflation-driven increased costs. We dealt with 4 different funding departments within Pembrokeshire County Council with differing invoicing processes as well as the 30-hour scheme administered by Ceredigion County Council and our own direct invoice all of which adds to the administrative burden of the setting.
3
## Saundersfoot Playgroup and Daycare
## Trustees' report (continued) for the year ended 31 August 2024
## **Financial review**
The net deficit for the year was £761, including a net deficit of £2,533 on unrestricted funds and net income of £1,772 on restricted funds after transfers.
We received our first payment from the Co-Operatives’ Local Community Fund which is being held within our deposit account until we receive the full grant amount. We applied to spend this money enhancing our outdoor space.
We continue to look for fundraising opportunities and alongside our sponsored ‘toddle’. We are grateful to both fete, nativity play, our local Rotary held a fund raising event for us as well as a local business Trevayne Farm hosting a quiz. We set ourselves the target of £3000 to raise next year to support operational costs of the setting. The school provided us with a rent holiday for part of the year to enable us to continue operating the setting, which has continued in view of the excess of unrestricted expenditure. Further grants have been forthcoming in the 2024-25 year which have also eased the financial situation.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were in deficit by £1,602.
The charity is aiming to achieve a position where it has three months' operating expenditure in general unrestricted reserves. However at the year end these reserves stood at a continuing low level, and we will continue to explore additional grant opportunities to assist with general running costs.
Signed: Laura Davies (trustee)
Date: 26 June 2025
4
## Saundersfoot Playgroup and Daycare
## Independent examiner's report to the trustees of Saundersfoot Playgroup
## and Daycare
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2024, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: A. Dodd, FCCA
Date: 26 June 2025
## **A Dodd, FCCA**
104 Llansteffan Road Johnstown Carmarthen SA31 3NN
5
## Saundersfoot Playgroup and Daycare
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 August 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
1,401
Childcare fees
67,739
Fundraising
896
Bank interest
36
**Total income**
70,072
**Expenditure on:**
Wages costs, incl. NI & pension
(3)
62,885
Rent and room hire
2,400
Insurance, subscriptions & DBS
725
Telephone & sundry costs
198
Playgroup resources
807
Payroll fees
585
Subcontractors
3,132
Bad debts
1,089
Bank charges
60
Staff training and uniforms
255
Loan interest
28
Software costs
441
**Total expenditure**
72,605
**Net income / (expenditure)**
(2,533)
**Fund balances brought forward**
370
**Fund balances carried forward**
(4)
(2,163)|2024
Restricted
funds
£
1,772
-
-
-
1,772
-
-
-
-
-
-
-
-
-
-
-
-
-
1,772
-
1,772|2024
Total
funds
£
3,173
67,739
896
36
71,844
62,885
2,400
725
198
807
585
3,132
1,089
60
255
28
441
72,605
(761)
370
(391)|2023
Total
funds
£
7,952
73,153
536
13
81,654
61,901
6,416
659
187
5,285
522
7,967
-
65
212
21
-
83,235
(1,581)
1,951
370|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Saundersfoot Playgroup and Daycare
## Balance sheet
|as at 31 August 2024
2024
Unrestricted
£
**Current assets**
Debtors and prepayments
(5)
-
Cash at bank and in hand
(6)
1,451
**Total current assets**
1,451
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
3,053
**Total current liabilities**
3,053
**Net current assets / (liabilities)**
(1,602)
**Total assets less current liabilities**
(1,602)
**Creditors: amounts falling due after one year**
(8)
561
**Net assets**
(2,163)
**Funds**
Unrestricted funds
(2,163)
Restricted funds
-
**Total funds**
(2,163)|2024
Restricted
£
-
1,772
1,772
-
-
1,772
1,772
-
1,772
-
1,772
1,772|2024
Total
£
-
3,223
3,223
3,053
3,053
170
170
561
(391)
(2,163)
1,772
(391)|2023
Total
£
577
2,906
3,483
2,323
2,323
1,160
1,160
790
370
370
-
370|
|---|---|---|---|
The financial statements were approved by the board of trustees on 26 June 2025
Signed: Laura Davies (Trustee)
7
## Saundersfoot Playgroup and Daycare
## Notes to the accounts
for the year ended 31 August 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Saundersfoot Playgroup and Daycare
## Notes to the accounts continued
## for the year ended 31 August 2024
|**2 Grants and donations**
Coop
Pembrokeshire County Council
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2024
Unrestricted
funds
£
-
-
1,401
1,401|2024
Restricted
funds
£
1,772
-
-
1,772|2024
Total
funds
£
1,772
-
1,401
3,173
2024
£
62,114
2,793
(2,793)
771
62,885|2023
Total
funds
£
-
7,952
-
7,952
2023
£
61,097
2,673
(2,673)
804
61,901|
|---|---|---|---|---|
The average number of employees during the year was 6.75 (2023: 6.0). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4 Restricted funds**
Balance b/f
Incoming
£
£
Coop Local Community Fund
-
1,772
-
1,772
**Fund name**
**Purpose of restriction**|Outgoing
£
-
-|2024
£
771
153
Transfers
£
-
-|2023
£
804
151
Balance c/f
£
1,772
1,772|
|---|---|---|---|
Coop Local Community Fund To create a garden in our tarmac yard to provide shade and a chance for children to learn to grow vegetables and flowers by installing planters for trees and raised beds for growing plants.
9
## Saundersfoot Playgroup and Daycare
## Notes to the accounts continued
## for the year ended 31 August 2024
|**5 Debtors and prepayments**
Debtors
**6 Cash at bank and in hand**
HSBC Community Account
HSBC Deposit Account
**7 Creditors and accruals**
Loans due within one year
Creditors
PAYE
Other creditors
**8 Creditors: amounts falling due after one year**
Loans due after one year|2024
£
-
-
2024
£
513
2,710
3,223
2024
£
240
-
2,660
153
3,053
2024
£
561
561|2023
£
577
577
2023
£
2,790
116
2,906
2023
£
237
1,200
735
151
2,323
2023
£
790
790|
|---|---|---|
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £23,295 (previous year: £23,179).
10
## Saundersfoot Playgroup and Daycare
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
1,401
-
Childcare fees
67,739
73,153
Fundraising
896
536
Bank interest
36
13
**Total income**
70,072
73,702
**Expenditure**
Wages costs, incl. NI & pension
62,885
59,121
Rent and room hire
2,400
4,832
Insurance, subscriptions & DBS
725
659
Telephone & sundry costs
198
187
Playgroup resources
807
1,697
Payroll fees
585
522
Subcontractors
3,132
7,967
Bad debts
1,089
-
Bank charges
60
65
Staff training and uniforms
255
212
Loan interest
28
21
Software costs
441
-
**Total expenditure**
72,605
75,283
**Net income / (expenditure)**
(2,533)
(1,581)
**Fund balances brought forward**
370
1,951
**Fund balances carried forward**
(2,163)
370|2024
Restricted
funds
£
1,772
-
-
-
1,772
-
-
-
-
-
-
-
-
-
-
-
-
-
1,772
-
1,772|2023
Restricted
funds
£
7,952
-
-
-
7,952
2,780
1,584
-
-
3,588
-
-
-
-
-
-
7,952
-
-
-|2024
Total
funds
£
3,173
67,739
896
36
71,844
62,885
2,400
725
198
807
585
3,132
1,089
60
255
28
441
72,605
(761)
370
(391)|2023
Total
funds
£
7,952
73,153
536
13
81,654
61,901
6,416
659
187
5,285
522
7,967
-
65
212
21
-
83,235
(1,581)
1,951
370|
|---|---|---|---|---|
11