2023-08-31-accounts - Saundersfoot Playgroup And Daycare

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Saundersfoot Playgroup and Daycare

Charity number 1181167

Annual Report and Financial Statements

for the year ended 31 August 2023

Saundersfoot Playgroup and Daycare

Annual Report and Financial Statements for the year ended 31 August 2023

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 11

Saundersfoot Playgroup and Daycare

Trustees' report for the year ended 31 August 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Marion Paturel Nicholas Allen Laura Davies Rhianna Thomas Lila Knight Meggan Caddey Melissa McNeilly Yvonne Gulmatico

Chair Treasurer Secretary

Appointed 12 September 2023 Resigned 30 January 2024 Resigned 30 January 2024 Resigned 30 January 2024 Resigned 30 January 2024

Charity number

1181167

Registered in England and Wales

Registered and principal address

Saundersfoot Junior School Frances Lane Saundersfoot Pembrokeshire SA69 9HB

Bankers

HSBC UK Tudor Square Tenby Pembrokeshire SA70 7AG

Independent examiner

Alan Dodd FCCA 104 Llansteffan Road Johnstown Carmarthen SA31 3NN

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 14 December 2018.

The CIO is a member of the Wales Pre-School Providers Association (Wales PPA), which is a membership organisation that promotes and supports bilingual pre-school care, education and learning

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM for two year terms, following which they are eligible for re-election. At least two thirds of the charity trustees shall normally be 'family members at the time of their election (i.e. parents or guardians of a child who attends any group run by the charity).

Objectives and activities

The charity's objects

To enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.

Saundersfoot Playgroup and Daycare

Trustees' report (continued) for the year ended 31 August 2023

Objectives and activities (continued)

The charity's main activities

Saundersfoot Playschool provides childcare for children aged 2-4 years old in the form of full-day or half-day sessions. The setting also provides a 'wraparound' service for children of the local primary school attending halfday nursery.

Public benefit statement

In setting our objectives and planning our activities the Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular relating to the advancement of pre-school education. The trustees are careful to ensure that all decisions which may also lead to personal benefits, e.g. because trustees' children are beneficiaries, are no more than incidental and a necessary by-product of such decisions.

Achievements and performance

Saundersfoot Playgroup and Daycare is now well-established at Saundersfoot School and as a result from September 2023 we have been running an after-school club for 4- to 11-year-olds from 3.15-5pm for pupils of Saundersfoot Community Primary School. This has increased our income and brought in a further staff member. We are currently operating this 3 evenings per week but hope to extend to 5 days a week once we have sufficient staff.

April saw the Flying Start scheme expanded to parts of Saundersfoot and the surrounding area with us as the Flying Start provider. This provides 12.5 hours of funded childcare for two- and three-year-olds with eligibility based on postcode. Several of the children attending these sessions also beyond the 2.5 hour session and will in the future then stay with us for nursery and wraparound provision. We also have additional involvement and scrutiny from the Pembrokeshire County Council Early Years team who are closely monitoring the roll out of the Flying Start scheme with the intention that chosen settings provide the benchmark and examples of best practice when the scheme in rolled out universally. Our commitment to the scheme has had an impact on staff hours with the need to provide opportunities for increased staff training (in ELSA, speech and language support, PATHS, and the new Welsh government curriculum) and engagement with external healthcare and education specialists.

We have experienced increasing demand for places for children with Additional Learning Needs (ALN) and have been able to provide these children with dedicated individual support. The setting has been proud to be able provide inclusive and high-quality care for all children within our local Saundersfoot community but there is a shortage of trained staff available locally (and nationally) to meet this increased and specialised need which is challenging.

This year we were able to take part fully in life at the school taking part in the school fete and staging our Nativity play within the school hall and sports day on the school field, all useful fundraising events. We have made full use of the opportunities of the extensive school grounds and nearby facilities such as the beach and our children spend increasing amounts of time playing and learning outdoors.

Our increased use of the Family app for communications with parents have improved and increased the sharing of general information and the progress of their children and resulted in positive feedback.

Saundersfoot Playgroup and Daycare

Trustees' report (continued) for the year ended 31 August 2023

Achievements and performance (continued)

Our funding is now split approximately 50:50 between parent-funded fees and fees funded by the various government schemes. This means we have increasingly limited control over our own income and currently the government funded schemes where fees are decided by them do not cover all of the costs to the setting and this year did not increase from the previous year to match the increases to the National Minimum Wage and inflation-driven increased costs. We dealt with 4 different funding departments within Pembrokeshire County Council with differing invoicing processes as well as the 30-hour scheme administered by Ceredigion County Council and our own direct invoice all of which adds to the administrative burden of the setting.

We successfully applied for the Early Years grant administered by PCC and have successfully applied to be one of the beneficiaries of the Co-Operatives’ Local Community Fund and the recipient of the money raised by Co-op members for the year from October 2023. We applied to spend this money enhancing our outdoor space. We continue to look for fundraising opportunities and our sponsored ‘toddle’ again raised a significant amount of money.

Financial review

The net deficit for the year was £1,581, wholly on unrestricted funds.

Reserves policy

The charity's free reserves (net current assets) at the year end were £1,160.

The charity is aiming to achieve a position where it has three months' operating expenditure in general unrestricted reserves. However at the year end these reserves stood at a continuing low level, and we will continue to explore additional grant opportunities to assist with general running costs.

Signed: Laura Davies (trustee)

Date: 25 June 2024

Saundersfoot Playgroup and Daycare

Independent examiner's report to the trustees of Saundersfoot Playgroup

and Daycare

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2023, which are set out on pages 6 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: A. Dodd, FCCA

Date: 25 June 2024

A Dodd, FCCA

104 Llansteffan Road Johnstown Carmarthen SA31 3NN

Saundersfoot Playgroup and Daycare

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2023

Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) - Childcare fees 73,153 Fundraising 536 Bank interest 13 Total income 73,702 Expenditure on: Wages costs, incl. NI & pension (3) 59,121 Rent and room hire 4,832 Insurance, subscriptions & DBS 659 Telephone & sundry costs 187 Playgroup resources 1,697 Payroll fees 522 Subcontractors 7,967 Advertising - Bank charges 65 Staff training and uniforms 212 Loan interest 21 Total expenditure 75,283 Net income / (expenditure) (1,581) Fund balances brought forward 1,951 Fund balances carried forward (4) 370	2023 Restricted funds £ 7,952 - - - 7,952 2,780 1,584 - - 3,588 - - - - - - 7,952 - - -	2023 Total funds £ 7,952 73,153 536 13 81,654 61,901 6,416 659 187 5,285 522 7,967 - 65 212 21 83,235 (1,581) 1,951 370	2022 Total funds £ 6,164 54,123 117 3 60,407 53,186 5,819 849 404 5,906 527 3,471 850 48 96 - 71,156 (10,749) 12,700 1,951

All incoming resources and resources expended derive from continuing activities.

Saundersfoot Playgroup and Daycare

Balance sheet

as at 31 August 2023 2023 Unrestricted £ Current assets Debtors and prepayments (5) 577 Cash at bank and in hand (6) 2,906 Total current assets 3,483 Current liabilities: amounts falling due within one year Creditors and accruals (7) 2,323 Total current liabilities 2,323 Net current assets / (liabilities) 1,160 Total assets less current liabilities 1,160 Creditors: amounts falling due after one year (8) 790 Net assets 370 Funds Unrestricted funds 370 Restricted funds - Total funds 370	2023 Restricted £ - - - - - - - - - - - -	2023 Total £ 577 2,906 3,483 2,323 2,323 1,160 1,160 790 370 370 - 370	2022 Total £ - 9,052 9,052 1,926 1,926 7,126 7,126 5,175 1,951 1,951 - 1,951

The financial statements were approved by the board of trustees on 25 June 2024

Signed: Laura Davies (Trustee)

Saundersfoot Playgroup and Daycare

Notes to the accounts

for the year ended 31 August 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Saundersfoot Playgroup and Daycare

Notes to the accounts continued

for the year ended 31 August 2023

2 Grants and donations Pembrokeshire County Council Rotary Club Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2023 Unrestricted funds £ - - - -	2023 Restricted funds £ 7,952 - - 7,952	2023 Total funds £ 7,952 - - 7,952 2023 £ 61,097 2,673 (2,673) 804 61,901	2022 Total funds £ 5,287 261 616 6,164 2022 £ 52,708 1,942 (2,057) 593 53,186

The average number of employees during the year was 6 (2022: 6). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ Pembs CC Enhancing Pembs - 2,780 Pembs CC Sustainability grants - 1,584 Pembs CC Small grant scheme - 3,588 - 7,952	Outgoing £ 2,780 1,584 3,588 7,952	2023 £ 804 151 Transfers £ - - - -	2022 £ 593 111 Balance c/f £ - - - -

Fund name

Purpose of restriction

Pembs CC Enhancing Pembs Contribution towards administrative staff costs. Pembs CC Sustainability grants To contribute towards costs of rental and material resources. Pembs CC Small grant scheme Funding for various small items of equipment, fixtures and fittings.

Saundersfoot Playgroup and Daycare

Notes to the accounts continued

for the year ended 31 August 2023

5 Debtors and prepayments Debtors 6 Cash at bank and in hand HSBC Community Account HSBC Deposit Account 7 Creditors and accruals Loans due within one year Creditors PAYE Other creditors 8 Creditors: amounts falling due after one year Loans due after one year	2023 £ 577 577 2023 £ 2,790 116 2,906 2023 £ 237 1,200 735 151 2,323 2023 £ 790 790	2022 £ - - 2022 £ 1,849 7,203 9,052 2022 £ - 1,368 446 112 1,926 2022 £ 5,175 5,175

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £23,179 (previous year: £20,959).

Saundersfoot Playgroup and Daycare

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations - 616 Childcare fees 73,153 54,123 Fundraising 536 117 Bank interest 13 3 Total income 73,702 54,859 Expenditure Wages costs, incl. NI & pension 59,121 52,337 Rent and room hire 4,832 5,379 Insurance, subscriptions & DBS 659 849 Telephone & sundry costs 187 404 Playgroup resources 1,697 1,415 Payroll fees 522 527 Subcontractors 7,967 3,471 Advertising - 850 Bank charges 65 48 Staff training and uniforms 212 - Loan interest 21 - Total expenditure 75,283 65,280 Net income / (expenditure) (1,581) (10,421) Fund balances brought forward 1,951 12,372 Fund balances carried forward 370 1,951	2023 Restricted funds £ 7,952 - - - 7,952 2,780 1,584 - - 3,588 - - - - - - 7,952 - - -	2022 Restricted funds £ 5,548 - - - 5,548 849 440 - - 4,491 - - - - 96 5,876 (328) 328 -	2023 Total funds £ 7,952 73,153 536 13 81,654 61,901 6,416 659 187 5,285 522 7,967 - 65 212 21 83,235 (1,581) 1,951 370	2022 Total funds £ 6,164 54,123 117 3 60,407 53,186 5,819 849 404 5,906 527 3,471 850 48 96 - 71,156 (10,749) 12,700 1,951