Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
1st Fressingfield Scout Group 1 1 8 1 1 5 4 |
||||||||||||
| 1st Fressingfield Scout GroupHQ | |||||||||||||
| PrioryRoad | |||||||||||||
| Fressingfield | |||||||||||||
| Suffolk Postcode |
I | P | 2 | 1 | 5 | P | H |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Dawn Carman-Jones | Executive Chair | April 2024 - September 2024 | |
| Graham Roberts | Executive Chair | 06/02/2025 | |
| John Coop | Executive Treasurer | ||
| Andrew Aalders-Dunthorne | GroupScout Leader |
||
| Sarah Mortimer | 12/09/2024 | ||
| Michael Knights | 12/09/2024 | ||
| Alexander Dinsdale | 12/09/2024 | ||
| Sharon Knights | 12/09/2024 | ||
| Robin Chew | 12/09/2024 | ||
| Emma Petty | 12/09/2024 | ||
Section B Structure, governance and management
1 LT700001 (3rd December 2018)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of Chair, Treasurer and Trustees. Other volunteers are automatically Trustees because of their roles in Scouts - Group / District / County Lead Volunteer, District / County Youth Lead
All Trustees are equally responsible, but they might decide to split the tasks between them.
Members of the Trustee Board complete 'Essential Information for Trustee Board' training within the first 5 months of joining the committee.
The Trustee Board is a team of volunteers who work together, as charity trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee Board governance helps our volunteers deliver fantastic programmes that give young people skills for life.
Section B
Structure, governance and management (continued) Risk and Internal Control
2 LT700001 (3rd December 2018)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| 1 ~~In addition to the weekly evening sessions for each of the~~ sections, a range of additional activities and camps were arranged during the year providing exciting and challenging programmes. We are proud to be fully subscribed in each of our sections. Explorer, Scout, Cubs, Beaver and Squirrels activities all carried out at the new HQ, in addition to activity days out and group and summer camps. |
3 LT700001 (3rd December 2018)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| The charity has effectively delivered scouting by building on the activities available due to the new HQ. Through the provision of sufficient funds and resources we have been able to provide a wide range of activities and support to the young people in our community. |
|
| Section E | Financial Review |
| Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. Thetrustee Board considers that the group should hold sufficient funds as defined in the Financial Policy Document. |
• investment policy and objectives;
Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
4 LT700001 (3rd December 2018)
Plans for future periods (details of any significant activities planned to achieve them)
Our main priority continues to be raising sufficient funds to operate and develop our new HQ to guarantee scouting in our community for years to come.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Graham AnthonyRoberts | Graham AnthonyRoberts | Graham AnthonyRoberts | Graham AnthonyRoberts | Graham AnthonyRoberts | Graham AnthonyRoberts | J A Coop |
|---|---|---|---|---|---|---|---|
| Graham AnthonyRoberts | John AnthonyCoop | ||||||
| Executive Chair | Treasurer | ||||||
| 1 3 1 1 2 5 |
|||||||
| 1 | 3 | 1 | 1 | 2 | 5 |
5 LT700001 (3rd December 2018)
| 1st Fressingfield Scout Group Summary April 2024 - March 2025 | 1st Fressingfield Scout Group Summary April 2024 - March 2025 | 1st Fressingfield Scout Group Summary April 2024 - March 2025 | 1st Fressingfield Scout Group Summary April 2024 - March 2025 | ||
|---|---|---|---|---|---|
| MAIN ACCOUNT | DEVELOPMENT ACCOUNT | EXPLORER ACCOUNT | |||
| Opening Bank Balance Closing Bank Balance |
21,213 18,295 |
Opening Bank Balance Closing Bank Balance |
11,947 | Opening Bank Balance Closing Bank Balance |
1,220 |
| 2,493 | 5,227 | ||||
| INCOME | Total | INCOME | - | INCOME - Iceland 2024 (T/F from main 4,187 TOTAL INCOME 4,187 EXPENDITURE - Iceland 2024 180 TOTAL EXPENDITURE 180 |
- |
| Subscriptions | 17,434 69 11,062 3,685 253 7 5,079 7,325 3,927 432 20,000 4,700 5,782 |
One Lottery | 546 | n 4,187 |
|
| Minibus | TOTAL INCOME | 546 | 4,187 | ||
| Camps | EXPENDITURE | - | - | ||
| Activities | Loan Repayment | 10,000 | 180 | ||
| Brownie Pack | TOTAL EXPENDITURE | 10,000 | 180 | ||
| Clothing Recycling | |||||
| Fund raising | Cash funds | 31/03/2025 | |||
| Grants | Bank current account | 2,493 | |||
| Gift Aid | Total cash funds | 2,493 | |||
| Other Income | Investment property - HQ | 273,853 | |||
| CMAT SLA | Investment property - Cart Lod | 17,491 |
|||
| Iceland Trip | Sub total | 291,344 | |||
| Y&P School Section | Loan - detail | 110,000 - |
|||
| Total Income | 79,755 | Grants Recd | 48,999 - |
||
| Contract Income | 80,000 - |
||||
| EXPENDITURE | Total | Fundraising Opening Balance | 37,758 - |
||
| Camps | 12,419 10,675 1,061 2,438 3,247 22,641 4,140 171 130 3,369 1,784 1,135 3,479 180 550 257 1,433 207 13,275 80 |
Fundraising | 1,830 - |
||
| Iceland Trip | Main Account Transfer | 15,250 - |
|||
| Uniform Purchase | Sub total | 293,836 - |
|||
| Consumables | Total net assets | 0 | |||
| Activities | |||||
| Loan Interest Payment | |||||
| Capital Equipment | |||||
| Fund Raising | |||||
| HQ Business Rates | |||||
| HQ Electricity EDF | |||||
| HQ Insurance | |||||
| HQ IT | |||||
| HQ Maintenance Contracts | |||||
| HQ Professional Charges | |||||
| HQ Welfare | |||||
| HQ Water Charges | |||||
| HQ Tank Emptying | |||||
| Minibus | |||||
| Census | |||||
| Donation | |||||
| Total Expenditure | 82,671 |
*GZK 狪ZN9KVZKSHKX狤狢狤狧
0UNT'TZNUT_)UUV :XKGY[XKX 狣YZ,XKYYOTMLOKRJ9IU[Z-XV
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1 St Fressingfield Scout Group On accounts for the year ended 31st March 2024 Charity no (if any) 1181154 Set out on pages No Additional Sheets I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 31st March 2025 Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date- Name: Graham Thornett Address: Appletun Abbey Hill, Hoxne Suffolk IP21 SAL Section B Disclosure Only complete if the examiner needs to highlight material matters of conrn (see CC32, Independent examination of charity acwunts.. directions and guidance for examiners). IER Oct 2018