Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 3 | 3 | 3 | 1 | 0 | 3 | 2 | 4 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
1st Fressingfield Scout Group 1 1 8 1 1 5 4 |
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| The OldForge | |||||||||||||
| NewStreet | |||||||||||||
| Fressingfield | |||||||||||||
| Suffolk Postcode |
I | P | 2 | 1 | 5 | P | G |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| DawnCarman-Jones | Executive Chair | ||
| GailJerman | Executive Secretary | ||
| JohnCoop | ExecutiveTreasurer | ||
| Andrew Aalders-Dunthorne | Group ScoutLeader |
||
Section B Structure, governance and management
1 LT700001 (3rd December 2018)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.
Members of the Trustee Board complete 'Essential Information for Trustee Board' training within the first 5 months of joining the committee.
This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued) Risk and Internal Control
2 LT700001 (3rd December 2018)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| 1 In addition to the weekly evening sessions for each of the sections, a range of additional activities were arranged during the year. We are proud to have set up a new Squirrels section for very young members. Explorer, Scout, Cubs, Beaver and Squirrels activities all carried out at the new HQ, in addition to activity days out and group and summer camps. |
3 LT700001 (3rd December 2018)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| The charity has effectively delivered scouting by building on the activities available due to the new HQ. Through the provision of sufficient funds and resources we have been able to provide a wide range of activities and support to the young people in our community. |
|
| Section E | Financial Review |
| Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £7.0k. |
• investment policy and objectives; Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information
4 LT700001 (3rd December 2018)
Plans for future periods (details of any significant activities planned to achieve them)
Our main priority continues to be raising sufficient funds to operate and develop our new HQ to guarantee scouting in our community for years to come.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
D Carman Jones | D Carman Jones | D Carman Jones | D Carman Jones | D Carman Jones | D Carman Jones | JA Coop |
|---|---|---|---|---|---|---|---|
| Dawn Carman-Jones | John AnthonyCoop | ||||||
| Executive Chair | Treasurer | ||||||
| 1 6 1 2 2 4 |
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| 1 | 6 | 1 | 2 | 2 | 4 |
5 LT700001 (3rd December 2018)
| 1st Fressingfield Scout Group Summary April 2023 - March 2024 | 1st Fressingfield Scout Group Summary April 2023 - March 2024 | 1st Fressingfield Scout Group Summary April 2023 - March 2024 | 1st Fressingfield Scout Group Summary April 2023 - March 2024 | 1st Fressingfield Scout Group Summary April 2023 - March 2024 | |
|---|---|---|---|---|---|
| MAIN ACCOUNT | DEVELOPMENT ACCOUNT | EXPLORER ACCOUNT | |||
| Opening Bank Balance Closing Bank Balance |
8,519 | Opening Bank Balance Closing Bank Balance |
2,423 | Opening Bank Balance Closing Bank Balance |
6,146 |
| 20,498 | 11,947 | 1,220 | |||
| INCOME | Total | INCOME | - | INCOME | - |
| Subscriptions | 15,448 | Grants | 9,235 | Kenya Water | 640 |
| Minibus | 20 | One Lottery | 788 | TOTAL INCOME | 640 |
| Camps | 9,019 | TOTAL INCOME | 10,023 | EXPENDITURE | - |
| Activities | 2,741 | EXPENDITURE | - | Kenya Expenses | 1,483 |
| Brownie Pack | 966 | CART LODGE | 500 | Iceland 2024 | 4,082 |
| Clothing Recycling | 47 | TOTAL EXPENDITURE | 500 | TOTAL EXPENDITURE | 5,566 |
| Donation | 170 | ||||
| Fund raising | 6,309 | Cash funds | 31/03/2024 | ||
| Grants | 4,380 | Bank current account | 11,947 | ||
| Gift Aid | 2,989 | Total cash funds | 11,947 | ||
| Other Income | 123 | Investment property - HQ | 273,853 | ||
| CMAT SLA | 20,000 | Investment property - Cart Lod | 17,491 |
||
| Santa Run | 599 | Sub total | 291,344 | ||
| Iceland Trip | 11,150 | Loan - detail | 140,000 - |
||
| Y&P School Section | 5,457 | Grants Recd | 48,999 - |
||
| Total Income | 79,416 | Contract Income | 60,000 - |
||
| Fundraising Opening Balance | 37,758 - |
||||
| EXPENDITURE | Total | Fundraising | 1,283 - |
||
| Camps | 6,580 | Main Account Transfer | 15,250 - |
||
| Iceland Trip | 6,912 | Sub total | 303,290 - |
||
| Uniform Purchase | 850 | Total net assets | 0 | ||
| Consumables | 1,312 | ||||
| Activities | 3,024 | ||||
| Loan Interest Payment | 23,130 | ||||
| Capital Equipment | 5,607 | ||||
| Fund Raising | 589 | ||||
| HQ Business Rates | 123 | ||||
| HQ Electricity EDF | 2,809 | ||||
| HQ Insurance | 1,816 | ||||
| HQ IT | 902 | ||||
| HQ Maintenance Contracts | 323 | ||||
| HQ Welfare | 451 | ||||
| HQ Water Charges | 257 | ||||
| HQ Tank Emptying | 1,050 | ||||
| Minibus | 72 | ||||
| Census | 11,556 | ||||
| Donation | 75 | ||||
| Total Expenditure | 67,438 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ 1[st] Fressingfield Scout Group members of On accounts for the year 31[st] March 2024 Charity no 1181154 ended (if any) Set out on pages No Additional Sheets
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2024
Responsibilities and basis of report I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 1st December 2024
Signed: G Thornett Name: Graham Thornett Address: Appletun Abbey Hill, Hoxne Suffolk IP21 5AL
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
Oct 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER