Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 2 | 2 | 3 | 1 | 0 | 3 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
1st Fressingfield Scout Group 1 1 8 1 1 5 4 |
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| The OldForge | |||||||||||||
| NewStreet | |||||||||||||
| Fressingfield | |||||||||||||
| Suffolk Postcode |
I | P | 2 | 1 | 5 | P | G |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| DawnCarman-Jones | Executive Chair | ||
| AngieEllis | Executive Secretary | ||
| JohnCoop | ExecutiveTreasurer | ||
| Andrew Aalders-Dunthorne | Group ScoutLeader |
||
Section B Structure, governance and management
1 LT700001 (3rd December 2018)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued) Risk and Internal Control
2 LT700001 (3rd December 2018)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| 1 In addition to the weekly evening sessions for each of the sections, a range of additional activities were arranged during the year. We are proud to have set up a new Squirrels section for very young members. Explorer, Scout, Cubs, Beaver and Squirrels activities all carried out at the new HQ, in addition to activity days out and group and summer camps. |
3 LT700001 (3rd December 2018)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| The charity has effectively delivered scouting by building on the activities available due to the new HQ. Through the provision of sufficient funds and resources we have been able to provide a wide range of activities and support to the young people in our community. |
|
| Section E | Financial Review |
| • investment policy and objectives; Brief statement of the charity’s policy on reserves |
The Group held reserves of £10.9k as at the year end. This is slightly above the level required for operating expenses. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £6.0k. |
| The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Investment Policy |
|
| Section F | Other Optional Information |
4 LT700001 (3rd December 2018)
Plans for future periods (details of any significant activities planned to achieve them)
Our main priority continues to be raising sufficient funds to operate our new HQ to guarantee scouting in our community for years to come. We have raised funds to enable the building of our new cart lodge in 2022/23 required for vehicle and equipment storage.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
D Carman Jnes | D Carman Jnes | D Carman Jnes | D Carman Jnes | D Carman Jnes | D Carman Jnes | J A Coop |
|---|---|---|---|---|---|---|---|
| Dawn Carman-Jones | John AnthonyCoop | ||||||
| Executive Chair | Treasurer | ||||||
| 0 4 1 1 2 3 |
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| 0 | 4 | 1 | 1 | 2 | 3 |
5 LT700001 (3rd December 2018)
1st Fressingfield Scout Group Year Ending 31/3/2023
| MAIN ACCOUNT | DEVELOPMENT ACCOUNT 8,592 Opening Bank Balance 2,501 8,519 Closing Bank Balance 2,423 Total Account Name Total 12,290 INCOME 552 Loan 20,000 7,504 Grants 3,508 3,201 Transfer 2,500 543 One Lottery 495 364 TOTAL INCOME 26,503 20 4,303 EXPENDITURE 5,113 Scout HQ Expense 575 2,467 Transfer 1,555 9 Loan Repayment 20,000 414 CART LODGE 16,991 137 TOTAL EXPENDITURE 39,121 1,296 4,692 TOTAL Income (Expend) 12,618 - 2,500 - 40,403 Cash funds 45,016 Total Bank current account 2,423 8,093 Cash/Floats - 2,608 Total cash funds 2,423 736 Investment assets 3,822 Investment property - HQ 273,853 750 Investment - Cart Lodge 16,991 3,527 Other investments - detai - 1,060 Sub total 290,844 5,106 Liabilities 67 Loan - detail 160,000 - 84 Grants Recd 39,763 - 230 Contract Income 40,000 - 2,647 Fundraising Opening Bala 37,758 - 1,912 Fundraising 495 - 52 Main Account Transfer 15,250 - 232 Other liabilities - 527 Sub total 293,267 - 467 1,098 Total net assets 0 385 9,741 72 43,217 |
DEVELOPMENT ACCOUNT 8,592 Opening Bank Balance 2,501 8,519 Closing Bank Balance 2,423 Total Account Name Total 12,290 INCOME 552 Loan 20,000 7,504 Grants 3,508 3,201 Transfer 2,500 543 One Lottery 495 364 TOTAL INCOME 26,503 20 4,303 EXPENDITURE 5,113 Scout HQ Expense 575 2,467 Transfer 1,555 9 Loan Repayment 20,000 414 CART LODGE 16,991 137 TOTAL EXPENDITURE 39,121 1,296 4,692 TOTAL Income (Expend) 12,618 - 2,500 - 40,403 Cash funds 45,016 Total Bank current account 2,423 8,093 Cash/Floats - 2,608 Total cash funds 2,423 736 Investment assets 3,822 Investment property - HQ 273,853 750 Investment - Cart Lodge 16,991 3,527 Other investments - detai - 1,060 Sub total 290,844 5,106 Liabilities 67 Loan - detail 160,000 - 84 Grants Recd 39,763 - 230 Contract Income 40,000 - 2,647 Fundraising Opening Bala 37,758 - 1,912 Fundraising 495 - 52 Main Account Transfer 15,250 - 232 Other liabilities - 527 Sub total 293,267 - 467 1,098 Total net assets 0 385 9,741 72 43,217 |
DEVELOPMENT ACCOUNT 8,592 Opening Bank Balance 2,501 8,519 Closing Bank Balance 2,423 Total Account Name Total 12,290 INCOME 552 Loan 20,000 7,504 Grants 3,508 3,201 Transfer 2,500 543 One Lottery 495 364 TOTAL INCOME 26,503 20 4,303 EXPENDITURE 5,113 Scout HQ Expense 575 2,467 Transfer 1,555 9 Loan Repayment 20,000 414 CART LODGE 16,991 137 TOTAL EXPENDITURE 39,121 1,296 4,692 TOTAL Income (Expend) 12,618 - 2,500 - 40,403 Cash funds 45,016 Total Bank current account 2,423 8,093 Cash/Floats - 2,608 Total cash funds 2,423 736 Investment assets 3,822 Investment property - HQ 273,853 750 Investment - Cart Lodge 16,991 3,527 Other investments - detai - 1,060 Sub total 290,844 5,106 Liabilities 67 Loan - detail 160,000 - 84 Grants Recd 39,763 - 230 Contract Income 40,000 - 2,647 Fundraising Opening Bala 37,758 - 1,912 Fundraising 495 - 52 Main Account Transfer 15,250 - 232 Other liabilities - 527 Sub total 293,267 - 467 1,098 Total net assets 0 385 9,741 72 43,217 |
EXPLORER ACCOUNT | EXPLORER ACCOUNT | |
|---|---|---|---|---|---|---|
| Opening Bank Balance Closing Bank Balance |
8,592 8,519 |
Opening Bank Balance Closing Bank Balance |
2,501 2,423 |
Opening Bank Balance Closing Bank Balance |
10,906 6,146 |
|
| SUMMARY | ||||||
| INCOME | Total | Account Name | Total | Account Name | Total | |
| Subscriptions | 12,290 552 7,504 3,201 543 364 20 4,303 5,113 2,467 9 414 137 1,296 4,692 2,500 - |
INCOME | INCOME | - | ||
| Minibus | Loan | 20,000 | Fund Raising | 956 | ||
| Camps | Grants | 3,508 | TripPayments | 6,679 | ||
| Activities | Transfer | 2,500 | Grant | 1,349 | ||
| Brownie Pack | One Lottery | 495 | TOTAL INCOME | 8,984 | ||
| Clothing Recycling | TOTAL INCOME | 26,503 | ||||
| Donation | EXPENDITURE | |||||
| Fund raising | EXPENDITURE | Kenya Expenses | 8,748 | |||
| Grants | Scout HQ Expense | 575 | Fund Raising Expenses | - | ||
| Gift Aid | Transfer | 1,555 | TOTAL EXPENDITURE | 8,748 | ||
| Uniform Purchase | Loan Repayment | 20,000 | ||||
| Other Income | CART LODGE | 16,991 | TOTAL Income (Expenditur | e 237 |
||
| Santa Run | TOTAL EXPENDITURE | 39,121 | ||||
| Utilities Recharge | ||||||
| Y&P School Section | TOTAL Income (Expend) | 12,618 - |
||||
| T/F Development | ||||||
| Total Income | 40,403 | Cash funds | 45,016 | |||
| EXPENDITURE | Total | Bank current account | 2,423 | |||
| Camps | 8,093 2,608 736 3,822 750 3,527 1,060 5,106 67 84 230 2,647 1,912 52 232 527 467 1,098 385 9,741 72 |
Cash/Floats | - | |||
| Uniform Purchase | Total cash funds | 2,423 | ||||
| Consumables | Investment assets | |||||
| Activities | Investment property - HQ | 273,853 | ||||
| Premises | Investment - Cart Lodge | 16,991 | ||||
| Loan Interest Payment | Other investments - detai | - |
||||
| Activity Equipment | Sub total | 290,844 | ||||
| Capital Equipment | Liabilities | |||||
| HQ Equipment | Loan - detail | 160,000 - |
||||
| Fund Raising | Grants Recd | 39,763 - |
||||
| HQ Business Rates | Contract Income | 40,000 - |
||||
| HQ ElectricityEDF | Fundraising Opening Bal | a 37,758 - |
||||
| HQ Insurance | Fundraising | 495 - |
||||
| HQ IT | Main Account Transfer | 15,250 - |
||||
| HQ Maintenance Contracts | Other liabilities | - | ||||
| HQ Welfare | Sub total | 293,267 - |
||||
| HQ Water Charges | ||||||
| HQ Tank Emptying | Total net assets | 0 | ||||
| Minibus | ||||||
| Capitation | ||||||
| Donation | ||||||
| Total Expenditure | 43,217 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
1stFressingfield Scout Group | 1stFressingfield Scout Group | 1stFressingfield Scout Group |
|---|---|---|---|
| 31stMarch 2023 | Charity no (if any) |
1181154 | |
| No Additional Sheets |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2022
Responsibilities and basis of report I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 1st November 2023
Signed: G Thornett Name: Graham Thornett Address: Appletun Abbey Hill, Hoxne Suffolk IP21 5AL
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Oct 2018
1
IER
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER