## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
Charity’s principal address|||1st Fressingfield Scout Group
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4||||||||||| ||||The Old Forge||||||||||| ||||New Street||||||||||| ||||Fressingfield||||||||||| ||||Suffolk
Postcode||||I|P|2|1|5|P|G| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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3
4|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Dawn Carman-Jones|Executive Chair|| ||Angie Ellis|Executive Secretary|| ||John Coop|Executive Treasurer|| ||Andrew Aalders-Dunthorne|
GroupScout Leader|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| **Section B Structure, governance and management** 1 LT700001 (3rd December 2018) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. **Section B** **Structure, governance and management (continued)** 2 LT700001 (3rd December 2018) **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |**Summary of the main activities in**
**relation to these objects**
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||1
2
In addition to the weekly virtual evening sessions for each of
the sections, a range of additional activities were arranged
during the year
Explorer, Scout, Cubs and Beaver activities when
restrictions allowed
Virtual camp where leaders organised events for
members on Zoom.| 3 LT700001 (3rd December 2018) |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The charity has effectively delivered scouting by building a
fantastic new HQ including main hall, training room, activity
room first aid room, teaching kitchen, toilets and showers.
Through the provision of sufficient funds and resources we
have been able to provide a wide range of activities and
support to theyoung people in our community.| ||| |**Section E**|**Financial Review**| |• investment policy and objectives;
Brief statement of the charity’s policy on
reserves|The Group held reserves of £32.3k as at the year end. This is
above the level required for operating expenses. However this
can
be
explained
by
HQ
reserve
of
£15k
for
further
development of our cart lodge, grants for equipment spent in
2022/23
£5.7k,
payments
for
2022/23
camp
£1.7k
and
Explorers Kenya trip 2022/23 £5.9k.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income
and
fundraising
activities
fall
short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £6.0k.| ||| ||The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held
in
cash
using
only
mainstream banks
or building
societies.
**Investment Policy**| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Our main priority continues to be raising sufficient funds to
operate our new HQ to guarantee scouting in our community
for years to come. We are now in the process of raising
additional funds to build a new cart lodge in 2022/23 required
for vehicle and equipment storage.| 4 LT700001 (3rd December 2018) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Dawn Carman-Jones|Dawn Carman-Jones|Dawn Carman-Jones|Dawn Carman-Jones|Dawn Carman-Jones|Dawn Carman-Jones|_J A Coop_| |---|---|---|---|---|---|---|---| ||||||||| ||Dawn Carman-Jones||||||John AnthonyCoop| ||||||||| ||Executive Chair||||||Treasurer| ||1
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2||||||| ||1|5|1|1|2|2|| 5 LT700001 (3rd December 2018) ## **Income and Expenditure Statement as at 31st March 2021 Main Account** |**Account Name**|**April**|**May**|**June**|**July**|**August**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|**Total**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Opening Bank Balanc**
18,055
1,276
1,771
2,510
3,109
3,316
2,528
2,654
6,828
8,575
14,474
13,522
**Closing Bank Balance**
1,276
1,771
2,510
3,109
3,316
2,528
2,654
6,828
8,575
14,474
13,522
11,353
**Movement in Bank**
16,779
-
495
739
599
206
787
-
126
4,173
1,748
5,899
952
-
2,168
-|||||||||||||| |**INCOME**|**April**|**May**|**June**|**July**|**August**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|**Total**| |Subscriptions|660|660|735|963|798|892|1,008|956|921|1,021|908|833|10,355| |Camps|-|-|40|-|25|-|-|30|-|-|-|1,578|1,673| |Activities|-|-|-|-|-|-|221|64|-|153|20|418|875| |Building Hire|-|-|-|-|-|-|-|-|215|-|-|-|215| |Clothing Recycling|-|-|-|-|-|-|-|-|-|-|-|92|92| |Donation|-|-|-|32|-|-|150|-|50|-|-|-|232| |Fund raising|123|15|-|23|16|113|66|15|347|612|25|628
-|727| |Grants|-|-|-|-|-|160|1,951|-|375|2,000|375|3,305|8,166| |Gift Aid|-|-|-|2,325|-|-|-|-|-|-|-|-|2,325| |Uniform Purchase|-|-|-|76|18|-|36|15|61|-|-|-|206| |Electricity EDF|-|-|-|-|-|-|-|2|-|-|-|-|2| |Marquee Hire|-|-|250|-|-|-|-|-|-|-|-|-|250| |Santa Run|-|-|-|-|-|-|-|-|374|212|105|691
-|-| |Utilities Recharge|-|-|-|-|-|-|-|-|-|-|-|1,296|1,296| |Y&P School Section|-|-|-|-|-|-|-|-|-|4,675|-|-|4,675| |T/F Development|-|-|-|-|-|-|-|106|-|-|-|-|106| |**Total Income**|783|675|1,025|3,417|856|1,165|3,433|1,188|2,343|8,673|1,433|6,204|31,193| ||||||||||||||| |**EXPENDITURE**|**April**|**May**|**June**|**July**|**August**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|**Total**| |Camps|-|-|-|-|-|-|-|29|-|-|100|-|129| |Uniform Purchase|-|-|269|-|80|436|-|-|-|601|-|139|1,525| |Consumables|10|70|-|51|321|352|1,190|-|160|193|79|265|2,692| |Activities|-|-|-|-|76|-|-|-|-|114|-|-|190| |Donation|-|-|-|-|-|-|-|-|25|-|-|-|25| |Loan Interest Paymen|
-|-|-|-|-|-|-|124|-|844|-|-|967| |Capital Equipment|-|-|-|-|-|-|-|3,699|-|-|-|-|3,699| |Fund Raising|-|-|-|-|-|-|-|247|-|-|-|-|247| |HQ Business Rates|34|-|-|-|-|-|-|-|-|-|-|58|92| |HQ Electricity EDF|-|36|-|-|27|-|-|36|327|905|373|-|1,706| |HQ Insurance|-|-|-|-|-|1,148|24|-|-|-|-|-|1,172| |HQ IT|17|74|17|17|146|17|354|17|17|17|17|17|725| |HQ Welfare|-|-|-|-|-|-|-|-|66|-|-|-|66| |HQ Water Charges|-|-|-|-|-|-|-|-|-|-|161|-|161| |HQ Tank Emptying|-|-|-|-|-|-|-|-|-|100|-|90|190| |Minibus|-|-|-|-|-|-|-|-|-|-|1,655|280|1,935| |Capitation|-|-|-|-|-|-|-|-|-|-|-|7,524|7,524| |Y&P School Section|-|-|-|-|-|-|-|-|-|-|-|-|-| |T/F Development|17,500|-|-|2,750|-|-|1,738|7,137
-|-|-|-|-|14,851| |**Total Expenditure**|17,561|180|286|2,818|650|1,952|3,306|2,985
-|595|2,774|2,385|8,372|37,895| |**Income and Expenditure Statement as at 31st March 2021 Development Account**
-|||||||||||||| |**Account Name**|**April**|**May**|**June**|**July**|**August**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|**Total**| |**INCOME**|||||||||||||-| |Loan|-|-|7,000|-|-|110,000|83,000|-|-|-|-|-|200,000| |Fund Raising|-|-|-|-|-|657|-|99|23|-|-|783|1,561| |Grants|20,000|-|-|-|-|-|-|15,505|-|-|-|750|36,255| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Transfer|17,500|-|-|-|-|-|-|7,500
-|-|-|-|-|10,000| |Donations|-|-|-|92|-|-|-|-|-|-|-|-|92| |Subs TF £2.50|-|-|-|2,750|-|-|-|-|-|-|-|-|2,750| |Stradbroke BBQ|-|-|-|-|-|-|-|251|-|-|-|-|251| |Orwell Challenge|-|-|-|502|-|-|-|-|-|-|-|-|502| |Open Day|-|-|-|-|-|-|-|149|-|-|-|-|149| |Christmas Fair|-|-|-|-|-|-|-|411|-|-|-|-|411| |Santa Run|-|-|-|-|-|-|-|-|382|89|-|721|1,192| |**TOTAL INCOME**|37,500|-|7,000|3,344|-|110,657|83,000|8,915|405|89|-|2,254|253,164| ||||||||||||||-| |**EXPENDITURE**|||||||||||||-| |Portable Offices|50,000|-|21,837|-|2,500|100,557|-|40,149|-|-|-|-|215,044| |Site Professional Cha|r
275|-|-|-|-|-|-|-|-|-|-|-|275| |Suffolk County Counc|
259|288|-|-|480|-|-|-|-|-|-|-|1,027| |Scout HQ Expense|-|-|-|-|95|-|1,059|-|1,787|-|-|-|2,941| |Ground Work|-|-|-|-|4,000|-|-|15,436|19,050|-|-|-|38,486| |Electrical Installation|-|-|-|-|851|-|459|-|-|-|-|-|1,310| |Suffolk Fire and Secu|r
-|-|-|-|-|-|-|4,400|-|-|-|-|4,400| |Nisbets Kitchen|-|-|-|-|-|-|-|7,631|-|604
-|-|-|7,027| |Professional Charges|-|-|-|-|-|-|1,214|-|-|-|-|-|1,214| |**TOTAL EXPENDITURE**|
50,534|288|21,837|-|7,926|100,557|2,733|67,615|20,837|604
-|-|-|271,723| ||||||||||||||| |**TOTAL Income (Expe**|**n**
13,034
-|288
-|14,837
-|3,344|7,926
-|10,099|80,267|58,700
-|20,432
-|693|-|2,254|18,560
-| ||||||||||||||| |**Opening Bank Balanc**
33,600
20,566
20,278
5,441
8,785
860
10,959
91,226
32,527
12,094
12,787
12,787
**Closing Bank Balance**
20,566
20,278
5,441
8,785
860
10,959
91,226
32,527
12,094
12,787
12,787
15,041
13,034
-
288
-
14,837
-
3,344
7,926
-
10,099
80,267
58,700
-
20,432
-
693
-
2,254|||||||||||||| ||||||||||||||| |**Cash funds (Current Assets)**|| |---|---| |Bank current account|15,041| |Bank deposit account|-| |Building society account|-| |The Scout Association Short Ter|m
-| |Cash/Floats|-| |**Total cash funds**
15,041
h receipts and payments account) ement error|15,041| |**Other monetary assets**|| |Tax claim|-| |Debts due from the County/Area/|-| |Insurance claim|-| |**Sub total**|-| |**Investment assets (Fixed Assets)**|| |Investment property - detail|271,723| |Quoted investments|-| |Other investments - detail|-| |**Sub total**|271,723| |**Non monetary assets for charity's own use**|| |Badge stock|-| |Shop stock|-| |---|---| |Other stock|-| |Land and buildings|-| |Motor vehicles|-| |Scouting equipment, furniture etc|
-| |Other|-| |**Sub total**|-| |**Liabilities**|| |Accounts not yet paid|| |Expenses incurred but not invoic|e
-| |Subscriptions not yet paid|-| |Loan - detail|180,000
-| |Grants Recd|36,255
-| |Contract Income|20,000
-| |Fundraising Opening Balance|33,600
-| |Fundraising|4,158
-| |Main Account Transfer|12,750
-| |Other liabilities|-| |**Sub total**|286,764
-| ## **Assets less Liabilites** - |**Summary of Transactions 31st March 2022**|**Summary of Transactions 31st March 2022**|**Summary of Transactions 31st March 2022**||| |---|---|---|---|---| |As At 31st March
2022|Main
Account|Develop
Account|Explorer
Account|Total| |Opening Bank Balanc|e
18,055|33,600|5,910|57,565| |Income|31,193|253,164||284,357| |Expenditure|37,895|271,723||309,618| |||||| |Income/Expenditure
Movement as at
31st March 2022|6,701
-|18,560
-|-|25,261
-| |Restricted Source of F|
7,258|15,041||| |Total as at 31st Marc|h
11,353|15,041|5,910|32,304| |Closing Bank Balance|
11,353|15,041|5,910|32,304| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and basis of**
**report**|1stFressingfield Scout Group|1stFressingfield Scout Group|1stFressingfield Scout Group| |---|---|---|---| ||||| ||31stMarch 2022|**Charity no**
**(if any)**|1181154| ||||| ||No Additional Sheets||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31stMarch 2022
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I have
followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.||| **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 12[th] November 2022 **Signed:** _Thornett_ **Name:** Graham Thornett **Address:** Appletun Abbey Hill, Hoxne Suffolk IP21 5AL ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Oct 2018** 1 **IER** **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**