Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1 Section A Reference and administration details Charity name 1st Fressingfield Scout Group Other names the charity is known by Registered charity number (if any) 1 1 8 1 1 5 4 Charity’s principal address The Old Forge
| The Old Forge | |||||||
| New Street | |||||||
| Fressingfield | |||||||
| Suffolk Postcode |
I | P | 2 | 1 | 5 | P | G |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Dawn Carman-Jones | Executive Chair | ||
| Angie Ellis | Executive Secretary | ||
| John Coop | Executive Treasurer | ||
| Andrew Aalders-Dunthorne | GroupScout Leader |
||
Section B Structure, governance and management
1 LT700001 (3rd December 2018)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| 1 2 In addition to the weekly virtual evening sessions for each of the sections, a range of additional activities were arranged during the year Explorer, Scout, Cubs and Beaver activities when restrictions allowed Virtual camp where leaders organised events for members on Zoom. |
3 LT700001 (3rd December 2018)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| The charity has effectively delivered scouting depite the pandemic through the provision of sufficient funds and resources, providing a wide range of virtual activities and support to theyoung people in our community. |
|
| Section E | Financial Review |
| • investment policy and objectives; Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £18.1k against this at year end. This is above the level required for operating expenses. However this can be explained by fundraising towards our new HQ of £10.0k and £4.4k for a grant received for bicycles Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £4.8k. |
| The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Investment Policy |
|
| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| Our main priority continues to be raising sufficient funds to secure our new HQ to guarantee scouting in our community for years to come. We have secured a modular building and hope to take delivery in September 2021. |
4 LT700001 (3rd December 2018)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Dawn Carman-Jones | Dawn Carman-Jones | Dawn Carman-Jones | Dawn Carman-Jones | Dawn Carman-Jones | Dawn Carman-Jones | J A Coop |
|---|---|---|---|---|---|---|---|
| Dawn Carman-Jones | John AnthonyCoop | ||||||
| Executive Chair | Treasurer | ||||||
| 2 3 1 1 2 1 |
|||||||
| 2 | 3 | 1 | 1 | 2 | 1 |
5 LT700001 (3rd December 2018)
Income and Expenditure Statement as at 31st March 2021 Main Account
| INCOME | April May June July August Sept Oct Nov Dec Jan Feb |
|---|---|
| SUBSCRIPTIONS Boat Sale Big Weekend Camp Capitation Clip and Climb Activity Fund raising Gift Aid Minibus Tubing Activity Tree Planting Virtual Camp Uniform Y&P School Section Transfer Development |
1,018 918 920 895 885 975 838 778 800 710 685 - - 250 99 - - - 2,464 - 516 - - 77 78 48 200 17 42 18 15 15 28 - - 1,477 2,806 - 37 - 257 - - 763 385 114 5 15 18 18 128 - - 1,410 377 41 508 80 2,000 |
| TOTAL INCOME | 2,480 3,581 2,852 895 902 1,110 1,233 3,640 2,086 808 4,141 |
| EXPENDITURE | April May June July August Sept Oct Nov Dec Jan Feb |
| Activity Badges Uniforms Capitation IT MSDC Business Rates Premises Minibus Equipment Consumables Subscriptions Tree Planting Uniform Purchase Transfer Development |
70 64 - 792 - 140 6,204 - - 7 7 7 7 64 7 79 17 17 89 41 34 - - - 750 - 554 122 253 500 71 45 146 5 31 59 - 57 - 601 800 149 - - 48 40 591 354 |
| TOTAL EXPENDITURE | 6,395 1,651 7 7 586 512 1,345 843 875 514 89 |
| Income and Expenditure Statement as at 31st March 2021 Development Account | |
| INCOME Grants Donations Check to allocate Subs TF £2.50 Crowd Funding Xmas Cards Auction Lord Belstead South Norfolk DC Connor Village Voice |
April May June July August Sept Oct Nov Dec Jan Feb |
| - - - - - - - - - - 350 - - - - - - - - 200 1,110 - - - - - - - - - - - - 100 - - - - - - - - - - - - - - - - - - - - - - - - - - - 4,775 1,180 760 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
|
| TOTAL INCOME | 100 - - - - - 4,775 1,180 5,960 1,110 350 |
| EXPENDITURE |
| Site Professional Charges Site development Costs UK Power Networks Northumbrian Water Electrical Installation Postal Address Tree Planting |
- - - - - - - - - - - - - - - - - - - - - 195 - - - - - - - 2,074 - - - - - - - - - - 138 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 40 - |
|---|---|
| TOTAL EXPENDITURE | - - - - - - - 2,212 - 40 195 |
Summary of Transactions 31st March 2021
| As At 31st March 2021 | Main Account |
Developm ent Account |
Explorer Account |
Total |
|---|---|---|---|---|
| OpeningBank Balance | 15,463 | 8,416 | 6,218 | 30,098 |
| Income | 18,425 | 20 | 18,445 | |
| Expenditure | 15,833 | 329 | 16,162 | |
| Income/Expenditure Movement as at 31st March 2021 |
2,591 | 309 - |
2,282 | |
| Funds New HQ Development |
25,184 | |||
| Total as at 31st March 202 | 18,055 | 33,600 | 5,910 | 57,565 |
| Closing Bank Balance | 18,055 | 33,600 | 5,910 | 57,565 |
| - 0 0 |
Development Account Statement of assets and liabilities at the end of the year
31st March 2021
£
| Cash funds Bank current account 33,600 Bank deposit account - Building society account - The Scout Association Short Term - Cash/Floats - Total cash funds 33,600 s with receipts andpayments account)ement error Other monetary assets Tax claim - Debts due from the County/Area/D - Insurance claim - Sub total - Investment assets Property - detail 4,197 Quoted investments - Other investments - detail - Sub total 4,197 Non monetary assets for charity's own use Badge stock - Shop stock - |
Cash funds | |
|---|---|---|
| Bank current account | 33,600 | |
| Bank deposit account | - | |
| Building society account | - | |
| The Scout Association Short Term | - |
|
| Cash/Floats | - | |
| Total cash funds | 33,600 | |
| Other monetary assets | ||
| Tax claim | - | |
| Debts due from the County/Area/D | - | |
| Insurance claim | - | |
| Sub total | - | |
| Investment assets | ||
| Property - detail | 4,197 | |
| Quoted investments | - | |
| Other investments - detail | - | |
| Sub total | 4,197 | |
| Non monetary assets for charity's own use | ||
| Badge stock | - | |
| Shop stock | - |
| Other stock | - |
|---|---|
| Land and buildings | - |
| Motor vehicles | - |
| Scouting equipment, furniture etc | - |
| Other | - |
| Sub total | - |
| Liabilities (Source of Funds) | |
| Accounts not yet paid | - |
| Expenses incurred but not invoiced | - |
| Subscriptions not yet paid | - |
| Loan - detail | - |
| Grants Recd | - |
| Contract Income | - |
| Fundraising Opening Balance | 8,416 |
| Fundraising HQ Building Project | 29,381 |
| Main Account Transfer | - |
| Other liabilities | - |
| Sub total 37,797 |
37,797 |
| Total | - |
| March | Total | ||
|---|---|---|---|
| 605 | 10,025 | ||
| 250 | |||
| 99 | |||
| 2,464 | |||
| 593 | |||
| 461 | |||
| 4,283 | |||
| 37 | |||
| 257 | |||
| 763 | |||
| 519 | |||
| 36 | |||
| 1,538 | |||
| - | 5,906 |
- | 2,900 |
| - | 5,301 |
18,425 |
| March | Total | |
|---|---|---|
| 75 | 209 | |
| 932 | ||
| 3,901 | 10,105 | |
| 17 | 361 | |
| 34 | ||
| 1,304 | ||
| 122 | ||
| 824 | ||
| 286 | ||
| 658 | ||
| 800 | ||
| 197 | ||
| - | 985 |
- |
| 3,008 | 15,833 |
| March | Total |
|---|---|
| - | |
| 12,000 | 12,350 |
| - | 1,310 |
| - | - |
| - | 100 |
| 2,900 | 2,900 |
| 80 | 6,795 |
| 120 | 120 |
| 456 | 456 |
| - | 5,000 |
| 250 | 250 |
| 100 | 100 |
| - | - |
| 15,906 | 29,381 |
| 354 | 354 |
|---|---|
| 765 | 960 |
| - | 2,074 |
| - | 138 |
| 491 | 491 |
| 140 | 140 |
| - | 40 |
| 1,750 | 4,197 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ 1[st] Fressingfield Scout Group members of On accounts for the year 31[st] March 2021 Charity no 1181154 ended (if any) Set out on pages No Additional Sheets
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2021
Responsibilities and basis of report I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: G Thornett
Date: 29[th] November 2021
Name: Graham Thornett
Address: Appletun Abbey Hill, Hoxne Suffolk IP21 5AL
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Oct 2018
IER
1
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
IER
2