|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||01|10|2023||30|09|2024| ||||||||||| ## Section A Reference and administration details **Charity name** OLD TOWN COMMUNITY LIBRARY **Other names charity is known by** **Registered charity number (if any)** 1181144 **Charity's principal address** 191 Victoria Drive Eastbourne East Sussex **Postcode BN20 8QJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JeremyDaly|Chair||| ||Pamela Starling|||| ||Kate DalyBEM|Secretary/GDPR||| ||John Ungar|||| ||John Masters|||| ||Heidi-MayMurphy|||| ||Jackie Cornish|Health & Safety||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution (of a Foundation Charitable Incorporated Organisation) Type of governing document - (eg. trust deed, constitution) Constitution of a Foundation Charitable Incorporated How the charity is constituted (eg. trust, association, company) Organisation whose only voting members are its charity trustees  by a resolution passed at a properly convened Trustee selection methods meeting of the charity trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Charities wider structure includes 20 volunteers for the day to day running of the library who are trained and instructed in all of the library policies and procedures by the Secretary and other volunteers with the required experience to do so. Records of the volunteers having read and understood the policies and of their training are kept by the Secretary. One of our trustees is nominated Health and Safety officer and completes weekly records of fire safety checks and quarterly full H&S audits. The Secretary is also the GDPR officer. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of the public in general through the provision of a community based public amenity namely a public Library situated in the Old Town area of Eastbourne including the surrounding area and communities. To promote for the benefit of the residents of the Old Town and surrounding areas and communities the provision of the Library for learning, recreation and or other leisure-time occupation of March **2012** **TAR** 2 individuals who have need of such facilities by particular reason of their age, youth, infirmity or disability, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents. Additionally, the organisation will seek to work with local schools and other organisations to ensure the provision of such services to be available to all without exception. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The library’s opening hours continue to be two full days and three half days per week. Residents using the library have access to borrow for free fiction, non fiction, large print and audio books, free WiFi, free access to laptops. Printing, scanning and coffees for a small charge. The library is privately hired by other charities and educational tutors thus providing further services to the community. These include a computer club and yoga. The library has also completed a Summer reading challenge in conjunction with the national Summer Reading Challenge for 4-11 year olds this year to encourage reading during the holidays. Further the library has worked with four local schools to promote this and has had many school visits this year. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 The library has a total of 20 volunteers (that includes three of the trustees) who oversee the day to day running of the library. Their contribution to the library cannot be underestimated, they are invaluable. The Secretary’s role includes grant applications and fundraising and she is supported in the fundraising role by the treasurer. There is an optional ‘friends of OTCL’ scheme where customer of the library can donate by standing order or cash to the library. You **may choose** to include further statements, where relevant, about: The library also sells books both in store and to Ziffit and through ebay or local auctions. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance We are still trying to increase the private hires of the library which have **Summary of the main** dropped off during and since Covid. **achievements of the charity** We are also yet to return to the original number of paying friends of the **during the year** library but donations, friends and fund raising events have increased by over £500 on the previous year. . We are working hard to improve the private hires and friends memberships. We were able to secure a grant for four new laptops which were much needed. The Summer Reading Challenge was successful. We agreed with the borough council to be part of their community toilet scheme which enabled us to continue to occupy the building rent free. One of our customers kindly redecorated the toilet and a local carpenter reversed the door to make access easier. Our Chairperson changed the lock on the toilet door to ensure it can be opened from the outside in an emergency. (H&S rules) Last year we moved over to Lightning Fibre for our broadband, a local company. They have since visited and hired the library and have given us a years FREE broadband. Our secretary was rewarded for all her volunteer work not just at the library but across other parts of Eastbourne being awarded a British Empire Medal in the Kings New Years Honors List. In December we held a Christmas Fayre raising an amazing £456! This was much enjoyed the volunteers and local residents alike. At Easter we had an Easter Fayre and colouring competition, this raised £165 and the children enjoyed the colouring, winners receiving East Eggs. Whilst we did make a small loss during this period (£485) it was a huge improvement from last years loss of £3,201 Donations and printing were all up but as mentioned above friends and room hire were down. We will continue to work on this and reduce other costs. Our biggest concern is that the utilities are due for renewal in August March **2012** **TAR** 4 ## Section D Achievements and performance 2025, we will shop around for the best deals. At the end of the year the bank balance was £24,910 down just £534 on the previous year...so the library is in a very good financial position despite the small loss. ## **Section E Financial review** OTCL agrees to keep reserves that would cover a minimum of three **Brief statement of the** years running costs but aims to hold reserves for four to five years **charity’s policy on reserves** running costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); OTCL principal sources of funding are the ‘friends’ scheme that customers can join paying an amount of their choice by standing order (or cash) either monthly, quarterly or annually. OTCL thanks its customers for their ongoing support. OTCL raises money from the sale of books, coffees and printing and the return our annual events, the Easter and Christmas fayres. Private Hire also raises funds for OTCL. - how expenditure has OTCL also applies for grants for courses and/or fixtures and fittings or supported the key objectives improvements to the premises when required. of the charity; Expenditure has supported the key objectives of OTCL by benefiting customers with better surroundings and facilities, more laptops to use, - investment policy and our expenditure is on utilities, improvements, office costs and the like. - objectives including any ethical investment policy adopted. ## **Section F Other optional information** March **2012** **TAR** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Katrina Daly **Position (eg Secretary, Chair,** Secretary/Trustee **etc) Date** 28/06/2025 March **2012** **TAR** 6 ## Receipts and Payments Accounts Charity name OLD TOWN COMMUNITY LIBRARY Charity number (if any) 1 1 8 1 1 4 4 For the period from (start date) 0 D D 1 M 1 M 0 Y 2 Y 3 to (end date) D 3 D 0 M 0 M 9 Y 2 Y 4 **----- Start of picture text -----**
Section A Receipts and payments
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|**Section A**
**Receipts and payments**|**Section A**
**Receipts and payments**|**Section A**
**Receipts and payments**|**Section A**
**Receipts and payments**|**Section A**
**Receipts and payments**|**Section A**
**Receipts and payments**|**Section A**
**Receipts and payments**| |---|---|---|---|---|---|---| ||**A1 Receipts**|Unrestricted
funds
to the nearest
£|Restricted
funds
to the nearest
£|Endowment
funds
to the nearest
£|Total funds
to the nearest
£|Last year
to the nearest
£
257
785
479
1351
418
148
3438
3438
0
504
3196
414
422
98
268
290
1447
6639
6639
3201| ||DONATIONS||||743|257| ||FRIENDS||||716|785| ||FUNDRAISERS||||567|479| ||PRINTING/SALES||||1105|1351| ||ROOM HIRE||||207|418| ||GRANTS||||2800|0| ||ADJUSTMENT||||6465
327|148
3438| ||_Sub total_
**A2 Asset and investment sales, etc**
_Total receipts_
**A3 Payments**|||||| ||||||6465|3438| |||||||| ||BROADBAND||||169|504| ||UTILITIES||||2568|3196| ||PURCHASES||||179|414| ||INSURANCE||||448|422| ||CLEANING||||110|98| ||BOOKS||||450|268| ||OTHER||||411|290| ||REPAIRS & RENEWALS||||2615|1447| |||||||| ||||||6950|6639| ||Sub total
**A4 Asset and investment purchases, etc**
_Total payments_
_Net of receipts/(payments)_
**A5 Transfers between funds**
**A6 Cash funds last year end**
_Cash funds this year end_|||||| ||||||6950
485|6639
3201| |||||||| |||||||| |||||||| **March 2012: new format January 2017** **CC16a** **Statement of assets and liabilities at the end of the period** **Section B** |Details
**B1 Cash funds**
_Total cash funds_
_(agree balances with receipts and payments account(s))_
Details
**B2 Other monetary assets**
Details
**B3 Investment assets**
Details
**B4 Assets retained for the charity’s own use**
Details
**B5 Liabilities**
Signed by one or two trustees on behalf
of all the trustees
Signature
BANK
PAYPAL
K.M. Daly
J. Masters|Details|Unrestricted
funds
to the nearest
£|Restricted
funds
to the nearest
£|Endowment
funds
to the nearest
£| |---|---|---|---|---| ||BANK|24641||| ||PAYPAL|269||| |||24910||| |||||| |||Unrestricted
funds
to the nearest
£|Restricted
funds
to the nearest
£|Endowment
funds
to the nearest
£| |||||| |||||| |||||| |||||| |||||| ||Details|Fund to which
asset belongs|Cost
(optional)|Current value
(optional)| |||||| |||||| |||||| |||||| |||||| ||Details|Fund to which
asset belongs|Cost
(optional)|Current value
(optional)| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||Details|Fund to which
liability relates|Amount due
(optional)|When due
(optional)| |||||| |||||| |||||| |||||| ||Signature|||Date of approval| ||K.M. Daly|||| |||KATRINA DALY BEM||19/05/2025| |||||| ||J. Masters|||| |||JOHN MASTERS||19/05/2025| **March 2012: new format January 2017** **CC16a**