**Charity Registration Number: 1181125**
**PRIMROSE BANK COMMUNITY ASSOCIATION A Charitable Incorporated Organisation (CIO)**
**TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS**
**For The Year Ended 31 March 2023**
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **CONTENTS**
||**Page**|
|---|---|
|Members of the Board and professional advisers|2|
|Trustees Annual Report|3-9|
|Independent Examination|10|
|Receipts and Payments Accounts|11|
|Statement of Assets and Liabilities|12|
|Notes to the financial statements|13-14|
- 1 -
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS**
|**Registered Charity Name**|Primrose Bank Community Association|
|---|---|
|**Charity Number**|1181125|
|**Registered Office**|9 Magnolia Gardens|
||Oldham|
||OL8 1HX|
|**Trustees**|Janette Wade (Secretary)|
||Carol Taylor|
||Syed Maruf Ali (Treasurer)|
||Shamin Miah|
||Shoab Akhtar|
||Javerya Naz|
||Moyrum Bibi|
||Paul Doherty (appointed 21/12/22)|
||Ryan Smith (resigned 18/10/22)|
|**Accountants**|Community Accounting Lancashire C.I.C.|
||Foxfields|
||9 Norley Close|
||Chadderton|
||Oldham|
||OL1 2RA|
|**Bankers**|Virgin Money|
||47 Market Place|
||Oldham|
||OL1 3AB|
- 2 -
# **Trustees’ Annual Report for the period 1[st] April 2022 – 31[st] March 2023**
## **Charity name: PRIMROSE BANK COMMUNITY ASSOCIATION**
**Charity registration number: 1181125**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|**Primrose Community Association Constitution**
To further or benefit the residents of Werneth and Medlock Vale wards
and the neighbourhood without distinction of sex, sexual orientation,
race, or of political, religious or other opinions by associating together the
said residents and the Local Authorities, voluntary and other
organisations in a common effort to advance education and to provide
facilities in the interests of social welfare for recreation and leisure time
occupation, with the objective of improving the conditions of life for the
residents.
In furtherance of these objects but not otherwise, the trustees shall have
power to establish or secure the establishment of a community centre
and to maintain or manage or co-operate with any statutory authority in
the maintenance and management of such a centre for activities
promoted by the charity in furtherance of the above objects. Nothing in
this constitution shall authorise an application of the property of the CIO
for the purposes which are not charitable.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17 and
1.19|The trustees use the Primrose Community Centre for board meetings
and to run activities. This year the centre has remained fully open for the
full year.
**Education**
ESOL – classes organised through WEA (Workers Educational
Association) have been running twice a week, with attendance numbers
back to normal from before COVID.
Maths and English tuition provided by Rising Stars has ran weekly
Sunday sessions for ages 4-16 year-olds..
**Health and wellbeing**
The Oldham branch of Parkinson’s UK use the Primrose Centre for their
meetings three times per month.
Messy play for babies and toddlers referred by the Royal Oldham
hospital continue to run monthly sessions.|
- 3 -
|||Oldham private child minders continue to use the centre for pre-school
children to play on a weekly basis.
ABL Health run a weekly weight management class for GP referrals
which started in January 2022.
NHS Diabetes Prevention Programme are running sessions at the centre.
Mahdlo Youth Zone run weekly youth sessions on Monday evenings..
The Oldham Food Cycle Hub which provides free vegetarian meals on a
weekly basis has seen a steady rise in numbers over the past year. After
COVID, numbers dropped to 5 or 6 people per week, but numbers have
increased to 35-40 people each week.
The Community Fridge, which provides free fruit, veg and bread for
anyone struggling financially, continues to give out approximately 10
large trays of food per week.
In May 2022 the centre was used as a polling station.|
|---|---|---|
|Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have received guidance issued by the Charity Commission
on public benefit. The objects for which the charity is established for the
public benefit are:
To continue to provide activities that increase skills, improve health and
wellbeing, reduce social isolation and support people to improve their
quality of life. Grants are available to groups and organisations aiming to
provide services for the public benefit in accordance with our constitution.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|Groups that were successful in obtaining Primrose Community Funding
are:
•
**GM Saw**– received £500 for health & wellbeing sessions ran by
ABL Health, and weekly Zumba sessions
•
**Jacqui Haslam (GM Police)**– received £420 to help young
people in care to access local gyms
•
**Hafizan Zaman (UKEFF)**– received £500 funding to run a
Summer weight loss programme at the Primrose Centre through
Bhangracize/Zumba sessions
•
**Shamim Miah**– local resident received £250 funding towards a
Queen’s Platinum Jubilee street party
•
**Michael Hughes**– local resident received £500 to set up a
community garden for the local community to get involved with
•
**NXGN Sports Academy**– received £320 funding to run football
and sports sessions for young children|
|Policy on social
investment including
program related
investment|Para 1.38|We don’t currently have a social investment policy, but we invest in the
community, supporting them with resources not only through funding, but
with things like a place to meet, sharing knowledge, learning and skills.
We work with local organisations to make sure they can work with us to
support people.|
- 4 -
|Contribution made by
volunteers|Para 1.38|Lynne Anderson, an employee of Great Places supports the CIO with
office administration, reception work and the finances.
Paul Maybury, our volunteer caretaker helps with the day-to-day running
of the centre. He helps with cleaning, emptying bins, DIY jobs around the
centre, setting out the room for groups and parties, opening and closing
at weekends and evenings and anything else that is needed.
We have a group of 8 ladies who support the centre with running
activities and events. They help with planning activities, gardening,
refreshments, running the community fridge and cleaning.|
|---|---|---|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|An event was held to celebrate the Queen’s Platinum Jubilee, which
included arts & crafts, cupcake and plant pot decorating, planting a tree
and finishing with a buffet. Local residents, partners, elected members
and Mayor were invited. Approximately 100 people attended.
A variety of activities for older people took place funded from £10,000
Awards For All lottery funding. The funding was granted before COVID,
but an extension was approved to spend the money after COVID. This
included:
•
Anxiety management sessions
•
Afternoon tea
•
Art classes
•
Sewing classes
•
Exercise sessions
•
Wax melt workshop
•
Craft sessions
To celebrate the Oldham PFI 10-year anniversary, Great Places has
commissioned Manchester Histories to work on a project around social
housing in Oldham. The arts & crafts groups at the Primrose Centre
have been involved in producing artwork, interviews and drafting a
book. An exhibition launch event will take place at the Gallery Oldham
on 16thSeptember.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of
fundraising activities
against objectives set|Para 1.41|This charity does not raise funds from the public.
Each year one-tenth of our net profit is allocated for the Primrose
Community fund for groups or individuals to apply for to help with
employment, skills and training, travel costs to secure employment,
promoting health & wellbeing and community cohesion.|
|Investment
performance against
objectives|Para 1.41||
- 5 -
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the
charity’s financial
position at the end of
the period|Para 1.21|We had a deficit of (£8,102) in this financial period, that covered from
the 1stof April 2022 to the 31stof March 2023.
The total funds held as at the 31stof March 2023 were £46,642, being
£NIL restricted funds and £46,642 unrestricted funds (free reserves).|
|Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|The CIO has adopted the following policy regarding reserves:
The trustees have examined the major strategic, business and
operational risks which the charity faces and confirm that systems have
been established to enable regular reports to be produced so that the
necessary steps can be taken to lessen these risks.
The trustees aim to build free reserves in unrestricted funds at a level
which equates to between three and six months of charitable
expenditure. The charity’s main source of income is room hire charges,
grants and donations.|
|Amount of reserves
held|Para 1.22|The CIO ensures that there are always enough free reserves to cover 3
months’ running costs for the Primrose Centre. This includes utility bills,
cleaning and maintenance.|
|Reasons for holding
zero reserves|Para 1.22|N/A|
|Details of fund
materially in deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about
the charity continuing
as a going concern|Para 1.23|There are no uncertainties for the charity continuing as a going concern.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|The charity’s principal source of funds is through room hire. We
occasionally apply for funding for a specific project.|
|Investment policy and
objectives including
any social investment
policy adopted|Para 1.46||
|A description of the
principal risks facing
the charity|Para 1.46|The trustees have assessed the risks the charity faces and have taken
measures to manage them. The risks are reviewed regularly at board
meetings and trustees are satisfied that systems are in place to manage
the risks that have been identified. Finances are kept under regular
review, insurance cover is in place, and policies are reviewed annually.|
|Other|||
- 6 -
## **Structure, Governance and Management**
|Description of
charity’s trusts|||
|---|---|---|
|Type of governing
document|Para 1.25|The governing document is a constitution.|
|How is the charity
constituted?|Para 1.25|The charity is constituted as a charitable incorporated organisation.|
|Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Para 1.25|The existing trustees are responsible for the recruitment of new trustees
through an election process, in line with the process outlined within the
governing document.|
|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|---|
||Policies and
procedures adopted
for the induction and
training of trustees|Para 1.51|Following appointment to the board, trustees are given a copy of the
constitution, trustee job description, skills matrix and publications from
the Charity Commission. This ensures that new trustees are aware of
the scope of their responsibilities under the Charities Act.|
||The charity’s
organisational
structure and any
wider network with
which the charity
works|Para 1.51|The charity is managed by a board of trustees.
Volunteers assist with organising and running activities.
Great Places has assisted with governance of the CIO and has handed
over management of the community centre to the board of trustees. The
Charity is also a member of Oldham Community Centre network
coordinated by Action Together.|
||Relationship with
any related parties|Para 1.51|The Primrose Community Association oversees the Oldham Council
owned Primrose Community Centre, which is managed by Great Places
Housing Association by way of a PFI contract. Great Places commit
resources to support the Charity with governance as well as take the
lead role in monitoring the Primrose Centres building safety compliance.
Two members of Great Places staff are members of the board of
trustees.
|
||Other|||
- 7 -
## **Reference and Administrative details**
|Charity name|Primrose Bank Community Association|
|---|---|
|Other name the charity
uses|None|
|Registered charity number|1181125|
|Charity’s principal address|9 Magnolia Gardens
Oldham
OL8 1HX|
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
|1|Ryan Smith|Chair|1 April’21–18 Oct‘22||
|2|Janette Wade|Secretary|||
|3|Carol Taylor||||
|4|Syed Maruf Ali|Treasurer|||
|5|Shamim Miah||||
|6|Shoab Akhtar||||
|7|Javerya Naz||||
|8|Moyrum Bibi||||
|9|Paul Doherty|Chair|21 December’22-present||
## **Corporate trustees – names of the directors at the date the report was approved**
**Director name**
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Dates acted if not for**
**whole year**||
|---|---|---|
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
- 8 -
## **Additional information (optional) Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
- 9 -
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **REPORT TO THE MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS OF PRIMROSE BANK COMMUNITY ASSOCIATION**
## **FOR THE YEAR ENEDED 31 MARCH 2023**
I report on the accounts for the year ended 31 March 2023 as set out on pages 11 to 14.
## **Respective Responsibilities of Trustees and Examiner**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
The charity’s trustees consider an audit is not required for this year under section 144 of the 2011 Act, and that an independent examination is needed.
It is my responsibility as independent examiner to:
- ~ examine the accounts under section 145 of the 2011 Act
- ~ follow the applicable Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and
- ~ to state whether particular matters have come to my attention
## **Basis of Independent Examiners Report**
My examination was carried out in accordance with the Directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **Independent Examiners Statement**
I have completed my examination for the year ended 31 March 2023.
I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- ~ accounting records were not kept in accordance with section 130 of the 2011 Act or
- ~ the accounts do not accord with the accounting records to comply with the accounting requirements of the 2011 Act
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
31[st] August 2023
## **Miss Jacqueline Bird F.M.A.A.T.**
Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA
- 10 -
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2023**
**_Notes_**
**£**
**£**
**RECEIPTS**
Room Hire
24,561
-
Grants
**_2_**
-
1,400
Interest Received
15
-
Other Income
**_3_**
510
-
**TOTAL RECEIPTS**
**25,086**
**1,400**
**PAYMENTS**
Centre Maintenance
-
-
EV Charging Point
6,044
-
Garden Works & Equipment
117
-
Fixtures, Fittings & Furnishings
5,198
-
Computer Equipment & Software
737
-
Printing & Stationery
165
-
Refreshments
41
-
Electricity
2,013
150
Gas
3,216
150
Telephone & Internet
281
-
Alarm & Security System
150
-
Window Cleaning
-
-
Cleaning & Supplies
3,293
-
First Aid & Cover
38
-
Insurance
771
-
Licences
203
-
Accountancy Fees
385
-
Parkinson’s
-
-
Mental Health
-
-
Resources
4,218
340
Venue Hire
-
360
Jubilee Event
683
400
Centre Funded Activities
2,554
-
Primrose Bank Funding (Grants)
**_4_**
2,490
-
Sundries
591
-
**TOTAL PAYMENTS**
**33,188**
**1,400**
**Net of receipts/(payments)**
**(8,102)**
**-**
**Cash funds as at 31 March 2022**
**_5_**
54,744
-
**Cash funds as at 31 March 2023**
**_5_**
**46,642**
**-**|**Total**
**Funds**
**2023**
**£**
24,561
1,400
15
510
**26,486**
-
6,044
117
5,198
737
165
41
2,163
3,366
281
150
-
3,293
38
771
203
385
-
-
4,558
360
1,083
2,554
2,490
591
**34,588**
**(8,102)**
54,744
**46,642**|**Total**
**Funds**
**2022**
**£**
7,030
-
8
1,248
**8,286**
81
-
-
2,651
694
79
384
1,418
3,624
385
150
54
1,611
-
716
180
1,170
1,424
820
-
-
-
2,804
2,781
519
**21,545**
**(13,259)**
68,003
**54,744**|
|---|---|---|
- 11 -
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **STATEMENT OF ASSETS AND LIABILITES**
## **FOR THE YEAR ENDED 31 MARCH 2023**
||**Total Funds**|**Total Funds**|
|---|---|---|
||**as at 31st**|**as at 31st**|
||**March 2023**|**March 2022**|
||**£**|**£**|
|**CASH FUNDS**|||
|Bank Account|46,642|54,744|
|Petty Cash|-|-|
||**46,642**|**54,744**|
|**LIABILITIES**|||
|Accountancy Fees (Independent Examination)|710|385|
|Additional Accountancy Work|480|-|
||**1,190**|**385**|
The financial statements were approved by the Board of Trustees on the 29[th] of August 2023 and signed on their behalf:
Janette Wade **Trustee**
- 12 -
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **1. Receipts and Payments Accounts**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
The trustees have chosen not to prepare accruals based accounts as the income did not exceed £250,00 in the annual accounting period for the year ended 31[st] of March 2023. As such the financial statements were prepared on the basis of ‘receipts and payments’, and not in accordance with the Charities SORP (FRS 102).
## **2. Grants Received**
|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2023**
**2023**
**£**
**£**
Great Places (Jubilee Event)
One Oldham Fund (Warm Places)
-
-
400
1,000
**-**
**1,400**
**3.** **Other Income**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2023**
**£**
**£**
Contribution to Football Kit &
Equipment for Local Football Team
-
-
Refunds Received
-
-
EV Charging Point
10
-
Miscellaneous
500
-
**510**
**-**
**4.** **Primrose Bank Funding (Grants Issued)**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2023**
**£**
**£**
UKEFF Weight Loss Programme
500
-
Fitton Hill Garden Project
500
-
GMSAW Zumba Nutrition Sessions
500
-
NXGN Football Coaching Sessions
320
-
GMP (Health & Wellbeing Activities)
420
-
Community Project (Jubilee Party)
250
-
Local Football Team (Equipment & Kit)
-
-
Child Minders Group
-
-
Child Safety Media
-
-
Running Activities for Youths
-
-
Knit & Natter Group Volunteers Meal
-
-
**2,490**
**-**|**Total**
**Funds**
**2023**
**£**
400
1,000
**1,400**
**Total**
**Funds**
**2023**
**£**
-
-
10
500
**510**
**Total**
**Funds**
**2023**
**£**
500
500
500
320
420
250
**-**
**-**
**-**
**-**
**-**
**2,490**||**Total**
**Funds**
**2022**
**£**
-
-
**-**
**Total**
**Funds**
**2022**
**£**
1,200
31
-
17
**1,248**
**Total**
**Funds**
**2022**
**£**
-
-
-
-
-
-
1,200
500
500
500
81
**2,781**|
|---|---|---|---|
|||||
|||||
- 13 -
## **PRIMROSE BANK COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**5.**|**Fund Analysis**||||||||
|---|---|---|---|---|---|---|---|---|
|||**Opening Balance**|||||**Closing Balance**||
|||||**as at**||||**as at**|
||**Fund Name**|**31**|**March 2022**||**Receipts**|**Payments**|**31 March 2023**||
|||||**£**|**£**|**£**||**£**|
||**Unrestricted Funds**||**54,744**||**25,086**|**(33,188)**|**46,642**||
||**Restricted Funds**||||||||
||Great Places (Jubilee Event)|||-|400|(400)||-|
||One Oldham Fund (Warm Places)|||-|1,000|(1,000)||-|
|||||**-**|**1,400**|**(1,400)**||**-**|
||**TOTAL FUNDS**||**54,744**||**26,486**|**(34,588)**|**46,642**||
- 14 -