Chayah Development Project
Annual Report 2023

## **TRUSTEES ANNUAL REPORT** 

## **Trustee Report for the Year Ended on 31st October 2023** 

The trustees are pleased to present our report of Chayah Development Project CIO (referenced later as Chayah Project or “the project”) which was registered as a charity (number 1181113) on 11th December 2018. 

The registered office is at 26 Robinhood Chase, Nottingham, NG3 4EZ. 

Chayah Development Project was set up as a target specific channel to support young women and girls who have directly or indirectly experienced street life, and other adverse issues. We provide empowerment programmes, coaching, mentoring, outreach, signposting and advocacy. Over the years, the project has expanded its vision to include young men, families and extended circle of service users when possible. 

Our Staff/Volunteers work in partnership with relevant organisations to protect vulnerable and provide vulnerable young people with relevant services in the context of their transition to more independent living and positive healthy relationships within society. We are a funded organisation running a variety of programmes based on funding specifications. 

A set of initial trustees prepared the necessary governing documents to set up the charity. The project operates under a constitution closely following Charity Commission guidance and a secondary document “Articles of Association” that lays out the detailed arrangements for running the organisation. The initial trustees served from the formation of the charity until the first general meeting which was held on 21st January 2019. The initial trustees made the application to establish the charity and are still the current Trustees. 

The names are as follows: 

Carl White Karina Scott (Chairperson) Valerie Horsley Natoya Cornwall 

The governing documents define the ongoing arrangements for Trustees to run Chayah Development Project. Up to nine Trustees can be directly elected. Direct elections of Trustees are to be held under the ‘Constitution’ of the project. 

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## **GOVERNANCE AND MANAGEMENT** 

The governing document is the Chayah Development Project CIO Constitution adopted on 19th November 2018 which became recognised by the Charity Commission when the Charitable Incorporated Organisation was registered on 11th December 2019. This provides detailed rules for membership, the appointment of Officers and the management of the Project. 

The operational activities of Chayah Development Project CIO were an extension of work that Chayah project as a company had implemented before acquiring charitable status. In planning the charity’s activities for the year, the Trustees kept in mind the Charity Commission’s guidance on public benefit. All Trustees were briefed on the role of Trustees of Project and were given copies of the governing documents of the Project and referred to the detail on the Charity Commission website related to becoming a trustee and to the guidance on public benefit. The Trustees held regular meetings during the year. Some operational details are delegated to board, each of which has terms of reference agreed by the Trustees. The Project Trustees work entirely on a voluntary basis, however under memorandum of the charity but can be employed if the role is separate from their activities as employees' rights and duties are defined by an employment contract. 

As a Charity, we continue: 

1. To refine and improve governance structure 

2. To preserve our service quality to meet the needs of all our service users and partners 

3. To shape our group’s capability and culture 

4. To grow our brand recognition and infrastructures 

5. To enlarge our partnerships 

6. To advance our financial stability and increase revenue 

7. To constantly improve operational efficacy 

## **RISK MANAGEMENT** 

The board has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Significant external risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the centre, to ensure a consistent quality of delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. 

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## **ORGANISATIONAL STRUCTURE** 

The Chayah Development Project has Trustees and an external board of Management Committee of up to 8 members who meet quarterly and are responsible for reviewing the strategic direction and policy of the charity but have no voting rights. At present the Committee has eight members from a variety of professional backgrounds relevant to the work of the charity and offer expertise when and where is needed. These work on a voluntary capacity and advise the Trustees and Managers. 

A system of allocation is in place and day to day responsibility for the provision of the services rest with the Chief Executive and Operational Manager along with the project coordinators. The Chief Executive is accountable for safeguarding that the charity delivers the services specified and that key performance indicators are met. The Operational Manager has responsibility for the day to day operational management of the Company, individual supervision of the staff team and also ensuring that the team continue to develop their skills and working practices in line with good practice. 

## **OBJECTIVES OF THE PROJECT** 

As a project, our service users remain at the core of services provided to provide holistic support to our services users. Our charity’s purposes as set out in the objects contained in the company’s memorandum of association are to benefit the public by advancing the life, relieve needs of and help young people and their families in Nottingham and the surrounding area by acting as a resource for young people and providing advice, assistance and services. 

## **Our Vision** 

Chayah strives towards a violence free society, in which ALL young people, whatever their background, feel valued and are able to access education, training and other opportunities in order to pursue their life goals. 

## **Our Mission** 

Chayah’s mission is to empower those facing deprivation and other barriers to social inclusion through a range of support, mentoring, signposting and advocacy. Through our outreach and education work we aim to raise the aspirations of vulnerable young people and provide them with an alternative to gang culture and the life they see before them. 

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## **Our Values** 

•We are compassionate: We have lived experience and treat our service users with compassion and empathy. We meet them on their own terms, speak their language and help them feel heard. • We are holistic: We work with the whole person, providing support encompassing their practical and emotional needs. We also provide signposting and advocacy to help overcome barriers to other services and to ensure their needs are met. 

• We are responsive: Within the best of our abilities and capacity we will respond to local need and never turn anyone away who is in crisis. 

• We are collaborative: We recognise that we can do more by working in partnership with others who have allied goals. 

• We are challenging: We are ambassadors for change, challenging discrimination, racism and inequalities in society. 

Our main activities and who we try to help are described below. All our charitable activities focus on providing services for our vulnerable young people that undertake to further our charitable purposes for the public benefit. Our Overall Goal is that disadvantaged young women will be enabled to have independent, empowered and confident lives through robust sustainable long-term support/engagement. 

## O **ur services are designed to:** 

(a) develop skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. 

(b) advance education; 

(c) relieve unemployment; 

(d) provide recreational and leisure time activity in the interests of social welfare with a view to improving their conditions of life. 

(e) Reduction of crime 

(f) Improve and promote family links and relationships 

Our aims copiously reflect the commitments that the charity was set up to further. Ensuring our work delivers our intentions, we review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. 

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## **ACHIEVEMENTS AND PERFORMANCE** 

The charity has been able to achieve a lot in the year 2022/2023, the new challenges brought on with the cost of living crisis. This report highlights the achievements of the charity in 2022/2023, with a focus on our food, educational, mental health support and outreach event programs. 

Over the last year we have engaged with: 

- We opened two new sites one in Stapleford which was gifted by the Nottingham as well as Edwards lane community Centre in conjunction with Nottingham City Council. 

- Over 350 individuals/families in the workshops, events and programmes that we ran individually and in partnership. This includes parenting and well-being programmes. 

- Through Education institutes we worked with 65 students and supported parents with school exclusions. The charity's educational efforts were geared towards providing education support to children from underprivileged communities especially those young people facing exclusion. 

- We impacted approximately 566 (individuals including their families) with our food programme this included hot meals and food packs. This was achieved through the distribution of food parcels and cooked meals to families in need. The charity also partnered with local businesses and food banks to ensure that we had enough resources to meet the growing demand for food support. The success of these food programs was evident in the positive feedback received from the families that benefited from the support. 

- We started youth programmes in our Edwards Lane Centre. 

- We continued our outreach programmes supported by Nottinghamshire Police, PCC and Broxtowe council as we spread further into the county areas with sports and feeding programmes as well as late night outreach efforts. 

- We continued building and working alongside other agencies. 

- Current Consortiums include Castle Cavendish, Nottingham Counselling Service, Broxtowe city council, Broxtowe women’s network, Stapleford community project, Violence Reduction Unit (VRU) and Ending Youth Violence. 

- Referrals to the programme have increased by an additional 32% compared to the previous year with more coming from; Social care, other local charities, DWP, Police, Schools and individuals. 



## **FINANCIAL REVIEW** 

In the financial year 2022/2023, Chayah Development Project continued to faced significant challenges driven by the ongoing cost of living crisis. The impact of this crisis reverberated throughout our financial landscape, affecting both service delivery and funding availability. 

## 1. **Cost of Living Crisis Impact on Service Delivery** : 

The steep rise in the cost of living exerted immense pressure on the communities we serve. As the prices of essential goods and services surged, the demand for our programs and services escalated dramatically. This placed a strain on our operational resources and required us to adapt swiftly to meet the heightened needs. Despite these challenges, we remained committed to our mission and diligently sought ways to optimise our service delivery within limited means. 

## 2. **Funding Scarcity:** 

The cost of living crisis had a direct bearing on the availability of funds. Donations and grants, traditionally vital to sustaining our operations, faced constraints as demand also increased from other organisations prioritising and managing their own financial uncertainties. The resulting scarcity of funding sources constrained our ability to expand programs, invest in infrastructure, and hire additional staff to meet the escalating demands from the communities we serve. 

## 3. **Prudent Financial Management** : 

To address the financial challenges posed by the cost of living crisis, we undertook rigorous financial management practices. We continue to focus on optimising resource allocation, streamlining operational processes, and exploring innovative cost-effective strategies. By prioritising efficiency, we aimed to ensure that the resources entrusted to us were utilised effectively to achieve the greatest impact within the constraints imposed by the crisis. 

## 4. **Mitigation Strategies** : 

In response to the funding scarcity, we diversified our fundraising efforts. We sought collaborations with corporate partners, explored new grant opportunities, and initiated targeted fundraising campaigns to engage a broader audience. These efforts aimed to mitigate the adverse effects of the cost of living crisis on our financial stability and ensure the sustainability of our mission-driven initiatives. 

Although the cost of living crisis during the previous fiscal year 2021/2022 impacted our ability to deliver services effectively and maintain stable funding. Despite these challenges, our dedication to our mission and prudent financial management allowed us to adapt and continue providing vital support to the communities we serve. Looking forward, we remain committed to finding innovative ways to navigate these challenges and secure the resources necessary to make a positive impact on the lives of those we support 

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## **PRINCIPAL FUNDING SOURCES** 

The principal funding sources for the charity are currently by way of grants. As a result of increasing constraints on local authority expenditure, the charity has to seek funding from a much broader group of agencies. Our increased partnerships are proving particularly useful in identifying possible opportunities for a much wider range of funding for the future. We have more funding applications pending and are finding new ways to be more financially sustainable. 

This is provided mainly by 6 Different funders such as Comic Relief, National Lottery Community fund, DCMS, Nottinghamshire PCC which are all restricted and other unrestricted funding from Lloyds Bank Foundation and Samuel H Fox 

## **INVESTMENT POLICY** 

Most of our funds are restricted and to be spent within a specified amount of time. We are however trying to consider additional options available to enable us to have sustainable funding that we can consider for investment. An investment policy is therefore something being explored and planned to be implemented if feasible before the new financial year. 

## **RESERVES POLICY** 

The Trustees and officers are examining possible avenues to fit the charity’s requirements for reserves in light of the main risks to the organisation. It is our hope to establish a policy whereby any unrestricted funds not committed or invested in tangible fixed assets held by the charity should carry a general reserve about equal to 6 months unrestricted fund expenditure, to minimise any risk of shortfalls and to cover any loss of income but to make sure staff and expenses are covered. 

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## **PLANS FOR FUTURE YEARS** 

- -Continue to maximise support our food programmes to reach more families 

-Continue to engage with the development work through to improve our systems and set the charity in a better position 

- Establish growth and build on our new locations to deliver our services 

- -Expand our partnership efforts in conjunction with Nottinghamshire Police 

- -Continue our outreach efforts in the county to address ASB with an aim to reduce it and improve our relations 

- -Expand and explore more income generating streams 

- -Continue delivery of services at a high quality. 

-Create programmes that support other partnerships in Nottingham and bridge the gap between the community and police service 

## **As a Charity, we remain committed:** 

1. To refine and improve governance structure 

2. To preserve our service quality to meet the needs of all our service users and partners 

3. To shape our group’s capability and culture 

4. To grow our brand recognition and infrastructures 

5. To enlarge our partnerships 

6. To advance our financial stability and increase revenue 

7. To constantly improve operational efficacy 

## **Declaration;** 

The trustees declare that they approved the report and accounts for the year ended 31 October 2023. 

## Signed: DBOriedi 

Name: Dorrisy Brenda Oriedi 

Operational Manager on behalf of the Trustees 

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## **Chayah Development Project** 

# **Charity REG.No 1181113** 

**Unaudited Financial Statements for the Year Ending 31[st] October 2023** 



## **CHAYAH DEVELOPMENT PROJECT** 

## **CONTENTS** 

|Trustees and Advisers|3|
|---|---|
|Trustees' Report|4|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes forming part of the Financial Statement|9 to 11|



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## **CHAYAH DEVELOPMENT PROJECT** 

## LEGAL AND ADMINISTATIVE INFORMATION 

Trustees: Carl White Karina Scott (Chair) Notoya Cornwall Valerie Horsley Registered Office: 26 Robin Hood Chase Nottingham NG3 4EZ Charity No: 1181113 Bankers: Cooperative Bank Accountants Popplett Taylor Consulting Ltd 33 King Street Sandwich Kent CT13 9BL 

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## **CHAYAH DEVELOPMENT PROJECT** 

## **TRUSTEES REPORT** 

The Trustees have the pleasure in submitting their report and accounts for the year ended 31st October 2023. The financial statements have been prepared in accordance with the accounting policies set out on pages 7 to 8 and comply with the statement of Recommended Practice (SORP March 2005), and the applicable law. 

## **Structure, Governance and Management** 

## **Constitution** 

The Charity is constituted under a Trust Deed dated 11 December 2018 with the Charity number 1181113 on the central register of the Charity Commission of England and Wales. 

The principal objectives of the Charity is to reach the disadvantaged young women and empowered their lives through robust sustainable long-term support engagement. 

## **Method of Appointment or Election of Trustees** 

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust Deed. 

## **Organisational Structure and Decision Making** 

The Charity is organised so that the trustees meet regularly to manage its affairs. 

## **Related Party Relationships** 

There are no related party relationships during the period under review 

## **Development activities and achievements in the year** 

See the Trustee's Annual Report 

## **Risk Policy** 

The Trustees have assessed the major risks to which the Charity is exposed, particularly those relating to the operations and finance and are satisfied with the risk management systems in place to mitigate any risk exposure. 

## **Review of Financial Position** 

The net outgoing resources for the year amounted to £6,059 (Year 2022 was a net incoming of resources of £13,507) with £10,006 net outgoing resource for Unrestricted Funds and £3,946 net incoming resources for Restricted Funds 

## **Reserve Policy** 

The trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets [the free reserves] held by the charity should be 3 months of annual expenditure. At this level, the trustees feel that they would be able to continue the current activities of the charity in the event of significant drop in funding. 

## **Principal Funding** 

This is provided mainly by 6 Different funders such as Comic Relief, National Lottery Community fund, DCMS, Nottinghamshire PCC which are all restricted and other unrestricted funding from Lloyds Bank Foundation and Samuel H Fox 

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## **CHAYAH DEVELOPMENT PROJECT LTD TRUSTEES REPORT CONTINUED** 

## **Statement of Trustees' Responsibilities** 

The Charities Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the surplus or deficit of the charity for that period. of the state of affairs of the charity and In preparing those financial statements, the trustees are requested to: 

- (I) Select suitable accounting policies and then apply them consistently; 

- (II) Make judgements and estimates that are reasonable and prudent; 

- (III) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; 

- (IV) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993 (as amended by Act 2006). They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **Trustees and other information** 

The members of the Board of Trustees who served during the year were: Carl White Karina Scott Chair) Notoya Cornwall Valerie Horsley 

This report was approved by the Board of Trustees on the 

and signed on its behalf by: 

## **Karina Scott (Chair)** 


04/07/2024 

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## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHAYAH DEVELOPMENT PROJECT** 

This report is on the financial statements of the charity for the year ended 31st October 2023, which are set out in the document “Financial Statements to 31.10.2 3 ” 

## **Respective Responsibilities of Trustees and Examiners** 

As the charity's Trustees, you are responsible for the preparation of the accounts; It is my responsibility to state on the basis of procedures specified in the general directions given by the charity commissioners under section 43 (7) of the act, whether particular matters have come to our attention. 

## **Basis of Independent Examiner's Report** 

My examination was carried out in accordance with the general directions given by the charity commissioners. An examination includes review of accounting records kept by the Trustees and a comparison of accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent Examiner's Statements** 

In connection with the examination, no matter has come to my attention: 

- 1) Which gives me reasonable cause to believe that in any material respect the requirements (I) to keep accounting records in accordance with section 41of the Act; and 

   - (ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met or 

- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the account to be reached. 


**Roger Taylor CGMA ACMA Popplett Taylor Consulting Ltd** 

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## **CHAYAH DEVELOPMENT PROJECT** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2023** 

|**NOTES**<br>**INCOMING RESOURCES**<br>**Incomingresources from generated**<br>**funds:**<br>Voluntary income<br>2<br>Investment income<br>**Total Incoming Resources**<br>**RESOURCES EXPENDED**<br>Charitable activities<br>7<br>Governance Costs<br>3<br>**Total Resources Expended**<br>**Net Movement infunds**<br>TotalFundsBroughtForward<br>**Total Funds Carried Forward**|**UNRESTRCTED**<br>**FUND**<br>**RESTRICTED**<br>**FUND**<br>**TOTALFUND**<br>**2023**<br>**£**<br>**£**<br>**£**<br>31,110<br>87,115<br>118,225<br>-<br>-<br>-<br>**31,110**<br>**87,115**<br>**118,225**<br>37,020<br>83,019<br>120,039<br>4,096<br>150<br>4,246<br>**41,116**<br>**83,169**<br>**124,285**<br>-10,006<br>3,946<br>-6,059<br>-54,892<br>44,755<br>-10,137<br>**-64,898**<br>**48,701**<br>**-16,197**|**TOTALFUND**<br>**2022**<br>**£**<br>186,771<br>-|
|---|---|---|
|||**186,771**|
|||165,819<br>7,445|
|||**173,264**|
|||13,507<br>-23,645|
|||**-10,137**|



There were no recognised gains or loses for the period other than those included in the statement of Financial activities 

**The notes on pages 9 to 11 form part of these accounts.** 

**5** 

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## **CHAYAH DEVELOPMENT PROJECT BALANCE SHEET AS AT 31ST OCTOBER 2023** 

|**FIXED ASSETS**<br>Tangible Fixed Assets<br>**CURRENT ASSETS**<br>Cash atBankand inHand<br>Debtor<br>**LESS CREDITORS**<br>Amountsfalling duewithin one year<br>**NET CURRENT ASSETS**<br>**LessAmounts fallingdueafter more than one**<br>**year**<br>**TOTAL ASSETS**<br>**CHARITY FUNDS**<br>Restricted Funds<br>Unrestricted Funds<br>Aproval by the Board of Trustees onthe|**Notes**<br>8<br>9<br>10<br>10<br>04/07/2024|**2023**<br>**£**<br>**£**<br>0<br>644<br>0<br>644<br>-6,044<br>-5,400<br>-10,796<br>**-16,197**<br>48,701<br>-64,898<br>**-16,197**<br>andsigned onitsbehalf by:|**2022**<br>**£**<br>0<br>11,261<br>0|
|---|---|---|---|
||||11,261<br>-5,614|
||||5,647<br>-15,783|
||||**-10,137**|
||||44,755<br>-54,892|
||||**-10,137**|
|||||
|||||




**The notes on pages 9 to 11 form part of these accounts.** 

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## **CHAYAH DEVELOPMENT PROJECT NOTE TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2023** 

## **Accounting Policies** 

## **1.1 Basis of preparation of accounts** 

The accounts are prepared under the historical cost convention, with the exception of investment which are included al market value and include the results of the Charity operations which are described in the Trustees' Report and all of which are continuing. 

The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP March 2005) For Charity Accounts and the Charities Act 1993 [as amended by Act 2006] The Charity has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirement to produce a cashflow statement on the ground that it qualifies as small charity. 

## **1.2 Tangible Fixed Assets for use by the Charity and Depreciation** 

All fixed assets costing £250 or more are capitalised at cost. Tangible fixed assets for use by the Charity are stated at cost less depreciation. 

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residu. value, over their expected useful lives on the following basis: 

Freehold Property Nil Motor Vehicle 25% Reducing Balance Fixtures & Fittings 25% Reducing Balance Church Equipment 25% Reducing Balance Computer Equipment 20% Reducing Balance 

## **1.3 Incoming Resources** 

## **Main Grant** 

The Main grant funders are from 5 different funders are follows: Comic Relief,True Colours Trust, National Lottery community Fund, DCMS Nottinghamshire PCC and Lloyds Bank Foundation 

## **Chayah** 

The other funders included self-generating schemes from our school programmes and outreach teams 

## **1.4 Value Added Tax (VAT)** 

Value Added Tax is not recoverable by the Charity, and as such is included in the relevant cost in the Statement of Financial Activities. 

## **1.5 Resources Expended** 

Resources expended are included in the Statement of Financial Activities on accruals basis. Certain cost have been apportioned between Direct Charitable Expenditure and Management and Administration on bases consistent with the use of those resources. 

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grant being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to condtions which have not been met at the year end are noted as a commitment, but not accrued as expenditure. 

## **1.6 Funds Accounting** 

Funds held by the Charity are: 

**Unrestricted General Fund - General** Funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. 

**Restricted Funds** - which were raised for particular restricted purposes and can only be used for those particular restricted purposes within the objects of the Charity. The cost of raising and administering such funds are charged against the specific fund. 

Investment income, gains and losses are allocated to the appropriate fund. 

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## **CHAYAH DEVELOPMENT PROJECT** 

## **NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31ST OCTOBER 2023** 

|**2. VOLUNTARY INCOME**<br>MainGrant<br>Chayah<br>**Total Voluntary Income**<br>**3. GOVERNANCE COSTS**<br>Accountancy&IndependentExaminers<br>LegalandProfessional Fees<br>**4.DIRECT COSTS**<br>Wages&Salaries<br>Pension<br>PAYE&NIC<br>**5. SUPPORT COSTS**<br>Rent<br>Gas, Electricity & Water<br>Office & Admin Costs<br>Telephone&Internet<br>BankCharges/lnsurances/Licences<br>SundryExpense<br>TravelExpenses<br>Consultancy<br>Training&Development<br>Activities & Events<br>**6. ANALYSIS OF RESOURCES EXPENDED BY**<br>Direct&Support Cost<br>Governance|**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>87,115<br>24,775<br>-<br>6,335|**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>87,115<br>24,775<br>-<br>6,335|**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>87,115<br>24,775<br>-<br>6,335|**Total**<br>Total<br>**Funds**<br>Funds<br>**2023**<br>2022<br>£<br>£<br>111,890<br>184,601<br>6,335<br>2,170|**Total**<br>Total<br>**Funds**<br>Funds<br>**2023**<br>2022<br>£<br>£<br>111,890<br>184,601<br>6,335<br>2,170|
|---|---|---|---|---|---|
|||**87,115**<br>**31,110**||**118,225**<br>186,771||
||**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>-<br>2,561<br>150<br>1,535|||**Total**<br>Total<br>**Funds**<br>Funds<br>**2023**<br>2022<br>£<br>£<br>2,561<br>750<br>1,685<br>6,695||
|||**150**<br>**4,096**|||**4,246**<br>7,445|
||**Basis of**<br>**Allocation**<br>Actual<br>Actual<br>Actual<br>**Basis of**<br>**Allocation**<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>**EXPENDITURE TYPE**<br>**Depreciation**<br>**Other Costs**<br>**2023**<br>**2023**<br>£<br>£<br>-<br>124,285<br>-<br>4,246|||**Total**<br>Total<br>**2023**<br>2022<br>£<br>£<br>79,969<br>77,989<br>476<br>392<br>1,753<br>8,550||
|||||**82,198**<br>86,931||
|||||**Total**<br>Total<br>**2023**<br>2022<br>£<br>£<br>1,200<br>9,600<br>2,452<br>2,922<br>4,732<br>4,999<br>4,226<br>7,879<br>755<br>1,889<br>3,326<br>1,147<br>1,693<br>6,954<br>10,140<br>27,530<br>-<br>5,000<br>9,317<br>10,968||
|||||**37,842**<br>78,889||
|||||**Total**<br>Total<br>**2023**<br>2022<br>£<br>£<br>124,285<br>165,820<br>4,246<br>7,445||
||||**-**<br>**128,531**|**128,531**<br>173,265||



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**NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31ST OCTOBER 2023** 

## **CHAYAH DEVELOPMENT PROJECT** 

## **7. ANALYSIS OF RESOURCES EXPENDED BY ACTIVITIES** 

|**ANALYSIS OF RESOURCES EXPENDED BY**|**ACTIVITIES**|
|---|---|
|Direct & Support Cost|**Activities**<br>**Undertaken**<br>**Support**<br>**Directly**<br>**Cost**<br>**Total**<br>Total<br>[Note-4]<br>(Note-5]<br>**2023**<br>**2023**<br>**2023**<br>2022<br>£<br>£<br>£<br>£<br>82,198<br>37,842<br>120,040<br>165,820|
||**82,198**<br>**37,842**<br>**120,040**<br>165,820|



The average number of staff employed by the Charity during the year was 5 

No Trustee has received remuneration in the year. No expenses have been reimbursed to any of the Trustees. No Employees whose emoluments exceeded £50,000. No Trustee received any benefit in kind 

|**8.CREDITORS**<br>**Amount falling due within one year**<br>AccruedExpenses<br>Loan Repayments<br>Bank Overdrafts<br>**9.CREDITORS**<br>**Amountfalling aftermorethanone year**<br>AcruedExpenses<br>Loan Repayments<br>**10. STATEMENT OF FUNDS**<br>Unrestricted Funds<br>Restricted Funds<br>**TotalofFunds**<br>**11.ANALYSIS OF NET ASSETS BETWEEN-**<br>**FUNDS**<br>Tangible FixedAssets<br>Debtors Dueaftermorethan1 Year<br>Current Assets<br>CreditorsDuewithin one year<br>CreditorsDueinmorethan one year||
|---|---|
|||
||**-10,137**<br>**118,225**<br>**124,285**<br>**-16,196**|
||**Restricted**<br>**Unrestricted**<br>**Total**<br>Total<br>**Funds**<br>**Funds**<br>**Funds**<br>Funds<br>**2023**<br>**2023**<br>**2023**<br>2022<br>£<br>£<br>£<br>£<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>644<br>644<br>11,261<br>-6,044<br>-6,044<br>-5,614<br>-10,796<br>-10,796<br>-15,783|
||**0**<br>**-16,197**<br>**-16,197**<br>**-10,137**|



## **13. RELATED PARTY TRANSACTIONS** 

There were no Related Party Transactions during the year to 31st October 2023 

11 



## **Chayah Development Project** 

# **Charity REG.No 1181113** 

**Unaudited Financial Statements for the Year Ending 31[st] October 2023** 



## **CHAYAH DEVELOPMENT PROJECT** 

## **CONTENTS** 

|Trustees and Advisers|3|
|---|---|
|Trustees' Report|4|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes forming part of the Financial Statement|9 to 11|



2 



## **CHAYAH DEVELOPMENT PROJECT** 

## LEGAL AND ADMINISTATIVE INFORMATION 

Trustees: Carl White Karina Scott (Chair) Notoya Cornwall Valerie Horsley Registered Office: 26 Robin Hood Chase Nottingham NG3 4EZ Charity No: 1181113 Bankers: Cooperative Bank Accountants Popplett Taylor Consulting Ltd 33 King Street Sandwich Kent CT13 9BL 

3 



## **CHAYAH DEVELOPMENT PROJECT** 

## **TRUSTEES REPORT** 

The Trustees have the pleasure in submitting their report and accounts for the year ended 31st October 2023. The financial statements have been prepared in accordance with the accounting policies set out on pages 7 to 8 and comply with the statement of Recommended Practice (SORP March 2005), and the applicable law. 

## **Structure, Governance and Management** 

## **Constitution** 

The Charity is constituted under a Trust Deed dated 11 December 2018 with the Charity number 1181113 on the central register of the Charity Commission of England and Wales. 

The principal objectives of the Charity is to reach the disadvantaged young women and empowered their lives through robust sustainable long-term support engagement. 

## **Method of Appointment or Election of Trustees** 

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust Deed. 

## **Organisational Structure and Decision Making** 

The Charity is organised so that the trustees meet regularly to manage its affairs. 

## **Related Party Relationships** 

There are no related party relationships during the period under review 

## **Development activities and achievements in the year** 

See the Trustee's Annual Report 

## **Risk Policy** 

The Trustees have assessed the major risks to which the Charity is exposed, particularly those relating to the operations and finance and are satisfied with the risk management systems in place to mitigate any risk exposure. 

## **Review of Financial Position** 

The net outgoing resources for the year amounted to £6,059 (Year 2022 was a net incoming of resources of £13,507) with £10,006 net outgoing resource for Unrestricted Funds and £3,946 net incoming resources for Restricted Funds 

## **Reserve Policy** 

The trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets [the free reserves] held by the charity should be 3 months of annual expenditure. At this level, the trustees feel that they would be able to continue the current activities of the charity in the event of significant drop in funding. 

## **Principal Funding** 

This is provided mainly by 6 Different funders such as Comic Relief, National Lottery Community fund, DCMS, Nottinghamshire PCC which are all restricted and other unrestricted funding from Lloyds Bank Foundation and Samuel H Fox 

4 



## **CHAYAH DEVELOPMENT PROJECT LTD TRUSTEES REPORT CONTINUED** 

## **Statement of Trustees' Responsibilities** 

The Charities Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the surplus or deficit of the charity for that period. of the state of affairs of the charity and In preparing those financial statements, the trustees are requested to: 

- (I) Select suitable accounting policies and then apply them consistently; 

- (II) Make judgements and estimates that are reasonable and prudent; 

- (III) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; 

- (IV) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993 (as amended by Act 2006). They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **Trustees and other information** 

The members of the Board of Trustees who served during the year were: Carl White Karina Scott Chair) Notoya Cornwall Valerie Horsley 

This report was approved by the Board of Trustees on the 

and signed on its behalf by: 

## **Karina Scott (Chair)** 


04/07/2024 

5 



## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHAYAH DEVELOPMENT PROJECT** 

This report is on the financial statements of the charity for the year ended 31st October 2023, which are set out in the document “Financial Statements to 31.10.2 3 ” 

## **Respective Responsibilities of Trustees and Examiners** 

As the charity's Trustees, you are responsible for the preparation of the accounts; It is my responsibility to state on the basis of procedures specified in the general directions given by the charity commissioners under section 43 (7) of the act, whether particular matters have come to our attention. 

## **Basis of Independent Examiner's Report** 

My examination was carried out in accordance with the general directions given by the charity commissioners. An examination includes review of accounting records kept by the Trustees and a comparison of accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent Examiner's Statements** 

In connection with the examination, no matter has come to my attention: 

- 1) Which gives me reasonable cause to believe that in any material respect the requirements (I) to keep accounting records in accordance with section 41of the Act; and 

   - (ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met or 

- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the account to be reached. 


**Roger Taylor CGMA ACMA Popplett Taylor Consulting Ltd** 

6 



## **CHAYAH DEVELOPMENT PROJECT** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2023** 

|**NOTES**<br>**INCOMING RESOURCES**<br>**Incomingresources from generated**<br>**funds:**<br>Voluntary income<br>2<br>Investment income<br>**Total Incoming Resources**<br>**RESOURCES EXPENDED**<br>Charitable activities<br>7<br>Governance Costs<br>3<br>**Total Resources Expended**<br>**Net Movement infunds**<br>TotalFundsBroughtForward<br>**Total Funds Carried Forward**|**UNRESTRCTED**<br>**FUND**<br>**RESTRICTED**<br>**FUND**<br>**TOTALFUND**<br>**2023**<br>**£**<br>**£**<br>**£**<br>31,110<br>87,115<br>118,225<br>-<br>-<br>-<br>**31,110**<br>**87,115**<br>**118,225**<br>37,020<br>83,019<br>120,039<br>4,096<br>150<br>4,246<br>**41,116**<br>**83,169**<br>**124,285**<br>-10,006<br>3,946<br>-6,059<br>-54,892<br>44,755<br>-10,137<br>**-64,898**<br>**48,701**<br>**-16,197**|**TOTALFUND**<br>**2022**<br>**£**<br>186,771<br>-|
|---|---|---|
|||**186,771**|
|||165,819<br>7,445|
|||**173,264**|
|||13,507<br>-23,645|
|||**-10,137**|



There were no recognised gains or loses for the period other than those included in the statement of Financial activities 

**The notes on pages 9 to 11 form part of these accounts.** 

**5** 

7 



## **CHAYAH DEVELOPMENT PROJECT BALANCE SHEET AS AT 31ST OCTOBER 2023** 

|**FIXED ASSETS**<br>Tangible Fixed Assets<br>**CURRENT ASSETS**<br>Cash atBankand inHand<br>Debtor<br>**LESS CREDITORS**<br>Amountsfalling duewithin one year<br>**NET CURRENT ASSETS**<br>**LessAmounts fallingdueafter more than one**<br>**year**<br>**TOTAL ASSETS**<br>**CHARITY FUNDS**<br>Restricted Funds<br>Unrestricted Funds<br>Aproval by the Board of Trustees onthe|**Notes**<br>8<br>9<br>10<br>10<br>04/07/2024|**2023**<br>**£**<br>**£**<br>0<br>644<br>0<br>644<br>-6,044<br>-5,400<br>-10,796<br>**-16,197**<br>48,701<br>-64,898<br>**-16,197**<br>andsigned onitsbehalf by:|**2022**<br>**£**<br>0<br>11,261<br>0|
|---|---|---|---|
||||11,261<br>-5,614|
||||5,647<br>-15,783|
||||**-10,137**|
||||44,755<br>-54,892|
||||**-10,137**|
|||||
|||||




**The notes on pages 9 to 11 form part of these accounts.** 

8 



## **CHAYAH DEVELOPMENT PROJECT NOTE TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2023** 

## **Accounting Policies** 

## **1.1 Basis of preparation of accounts** 

The accounts are prepared under the historical cost convention, with the exception of investment which are included al market value and include the results of the Charity operations which are described in the Trustees' Report and all of which are continuing. 

The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP March 2005) For Charity Accounts and the Charities Act 1993 [as amended by Act 2006] The Charity has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirement to produce a cashflow statement on the ground that it qualifies as small charity. 

## **1.2 Tangible Fixed Assets for use by the Charity and Depreciation** 

All fixed assets costing £250 or more are capitalised at cost. Tangible fixed assets for use by the Charity are stated at cost less depreciation. 

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residu. value, over their expected useful lives on the following basis: 

Freehold Property Nil Motor Vehicle 25% Reducing Balance Fixtures & Fittings 25% Reducing Balance Church Equipment 25% Reducing Balance Computer Equipment 20% Reducing Balance 

## **1.3 Incoming Resources** 

## **Main Grant** 

The Main grant funders are from 5 different funders are follows: Comic Relief,True Colours Trust, National Lottery community Fund, DCMS Nottinghamshire PCC and Lloyds Bank Foundation 

## **Chayah** 

The other funders included self-generating schemes from our school programmes and outreach teams 

## **1.4 Value Added Tax (VAT)** 

Value Added Tax is not recoverable by the Charity, and as such is included in the relevant cost in the Statement of Financial Activities. 

## **1.5 Resources Expended** 

Resources expended are included in the Statement of Financial Activities on accruals basis. Certain cost have been apportioned between Direct Charitable Expenditure and Management and Administration on bases consistent with the use of those resources. 

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grant being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to condtions which have not been met at the year end are noted as a commitment, but not accrued as expenditure. 

## **1.6 Funds Accounting** 

Funds held by the Charity are: 

**Unrestricted General Fund - General** Funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. 

**Restricted Funds** - which were raised for particular restricted purposes and can only be used for those particular restricted purposes within the objects of the Charity. The cost of raising and administering such funds are charged against the specific fund. 

Investment income, gains and losses are allocated to the appropriate fund. 

9 



## **CHAYAH DEVELOPMENT PROJECT** 

## **NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31ST OCTOBER 2023** 

|**2. VOLUNTARY INCOME**<br>MainGrant<br>Chayah<br>**Total Voluntary Income**<br>**3. GOVERNANCE COSTS**<br>Accountancy&IndependentExaminers<br>LegalandProfessional Fees<br>**4.DIRECT COSTS**<br>Wages&Salaries<br>Pension<br>PAYE&NIC<br>**5. SUPPORT COSTS**<br>Rent<br>Gas, Electricity & Water<br>Office & Admin Costs<br>Telephone&Internet<br>BankCharges/lnsurances/Licences<br>SundryExpense<br>TravelExpenses<br>Consultancy<br>Training&Development<br>Activities & Events<br>**6. ANALYSIS OF RESOURCES EXPENDED BY**<br>Direct&Support Cost<br>Governance|**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>87,115<br>24,775<br>-<br>6,335|**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>87,115<br>24,775<br>-<br>6,335|**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>87,115<br>24,775<br>-<br>6,335|**Total**<br>Total<br>**Funds**<br>Funds<br>**2023**<br>2022<br>£<br>£<br>111,890<br>184,601<br>6,335<br>2,170|**Total**<br>Total<br>**Funds**<br>Funds<br>**2023**<br>2022<br>£<br>£<br>111,890<br>184,601<br>6,335<br>2,170|
|---|---|---|---|---|---|
|||**87,115**<br>**31,110**||**118,225**<br>186,771||
||**Restricted**<br>**Unrestricted**<br>**Funds**<br>**Funds**<br>**2023**<br>**2023**<br>£<br>£<br>-<br>2,561<br>150<br>1,535|||**Total**<br>Total<br>**Funds**<br>Funds<br>**2023**<br>2022<br>£<br>£<br>2,561<br>750<br>1,685<br>6,695||
|||**150**<br>**4,096**|||**4,246**<br>7,445|
||**Basis of**<br>**Allocation**<br>Actual<br>Actual<br>Actual<br>**Basis of**<br>**Allocation**<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>Actual<br>**EXPENDITURE TYPE**<br>**Depreciation**<br>**Other Costs**<br>**2023**<br>**2023**<br>£<br>£<br>-<br>124,285<br>-<br>4,246|||**Total**<br>Total<br>**2023**<br>2022<br>£<br>£<br>79,969<br>77,989<br>476<br>392<br>1,753<br>8,550||
|||||**82,198**<br>86,931||
|||||**Total**<br>Total<br>**2023**<br>2022<br>£<br>£<br>1,200<br>9,600<br>2,452<br>2,922<br>4,732<br>4,999<br>4,226<br>7,879<br>755<br>1,889<br>3,326<br>1,147<br>1,693<br>6,954<br>10,140<br>27,530<br>-<br>5,000<br>9,317<br>10,968||
|||||**37,842**<br>78,889||
|||||**Total**<br>Total<br>**2023**<br>2022<br>£<br>£<br>124,285<br>165,820<br>4,246<br>7,445||
||||**-**<br>**128,531**|**128,531**<br>173,265||



10 



**NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31ST OCTOBER 2023** 

## **CHAYAH DEVELOPMENT PROJECT** 

## **7. ANALYSIS OF RESOURCES EXPENDED BY ACTIVITIES** 

|**ANALYSIS OF RESOURCES EXPENDED BY**|**ACTIVITIES**|
|---|---|
|Direct & Support Cost|**Activities**<br>**Undertaken**<br>**Support**<br>**Directly**<br>**Cost**<br>**Total**<br>Total<br>[Note-4]<br>(Note-5]<br>**2023**<br>**2023**<br>**2023**<br>2022<br>£<br>£<br>£<br>£<br>82,198<br>37,842<br>120,040<br>165,820|
||**82,198**<br>**37,842**<br>**120,040**<br>165,820|



The average number of staff employed by the Charity during the year was 5 

No Trustee has received remuneration in the year. No expenses have been reimbursed to any of the Trustees. No Employees whose emoluments exceeded £50,000. No Trustee received any benefit in kind 

|**8.CREDITORS**<br>**Amount falling due within one year**<br>AccruedExpenses<br>Loan Repayments<br>Bank Overdrafts<br>**9.CREDITORS**<br>**Amountfalling aftermorethanone year**<br>AcruedExpenses<br>Loan Repayments<br>**10. STATEMENT OF FUNDS**<br>Unrestricted Funds<br>Restricted Funds<br>**TotalofFunds**<br>**11.ANALYSIS OF NET ASSETS BETWEEN-**<br>**FUNDS**<br>Tangible FixedAssets<br>Debtors Dueaftermorethan1 Year<br>Current Assets<br>CreditorsDuewithin one year<br>CreditorsDueinmorethan one year||
|---|---|
|||
||**-10,137**<br>**118,225**<br>**124,285**<br>**-16,196**|
||**Restricted**<br>**Unrestricted**<br>**Total**<br>Total<br>**Funds**<br>**Funds**<br>**Funds**<br>Funds<br>**2023**<br>**2023**<br>**2023**<br>2022<br>£<br>£<br>£<br>£<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>644<br>644<br>11,261<br>-6,044<br>-6,044<br>-5,614<br>-10,796<br>-10,796<br>-15,783|
||**0**<br>**-16,197**<br>**-16,197**<br>**-10,137**|



## **13. RELATED PARTY TRANSACTIONS** 

There were no Related Party Transactions during the year to 31st October 2023 

11