## **City of Wells Lions Club**
## **Trustee Report for Annual General Meeting**
## **Meeting held at the Lawrence Centre on the 10[th of] June 2024**
## **Annual General Meeting**
Following the agreement in the AGM of 12 June 2023 the meeting is to be held at the June monthly meeting. At this meeting of 10 June 2024 it will be reviewed if this should revert to May from 2025.
## **Trustee Meetings**
The Trustees, have considered business via correspondence due to the difficulty of all meeting together. Matters discussed are that a specific statement regarding potential members be adopted as follows:
Prospective members should attend such business meetings, social events and community activities to allow them to obtain sufficient knowledge of the club before making an application. If required joining meetings by a remote platform is acceptable. Applications should be made in writing on the relevant form and may be done electronically. These may be stored electronically and kept by the membership officer.
The trustees also agreed that as of 18[th] May 2024 the Secretary elect, Stephen Whitby, and the Treasurer elect Ann Ray be given full access to the bank accounts.
## **Summary of Main Achievements during the Lions Year 1[st] July 2023 to 10[th] June 2024**
## **People Served – Service Activities Completed - Volunteer Hours -**
**Funds Donated - £4073.22 Funds Raised** - £3828.59
## **August 28[th] , 2023 – Raft Moat Race:**
The event is a series of races in the moat surrounding the Bishop’s Palace in Wells. Risk Assessment and Operational Plan approved by Mendip Council and the Church Commissioners. No refreshments sold and no commercial stalls thus a communitybased event not on the public highway. Attendance is approximately 2000 people. This event included a bucket collection for Lions charities with the relevant license being obtained from the local authority.
## **November 5th, 2023 – Moat Race Presentation Evening:**
An invited group of competitors that had taken part in the Moat Race came together for a trophy presentation evening at a local venue.
## **November 28th to December 20th, 2023 - Tree of Light:**
A Christmas Tree was erected in the grounds of the Bishop’s Palace so that stars could be purchased by community members for their loved ones who had passed away. A short service that had an audience of 30 people took place before the tree was taken down. The tree was erected and cabling for the lights installed by staff at the Bishop’s Palace thus the event was covered by their insurance.
## **March 15[th] 2024 Rock ‘n’ Roll Gig**
An event was held in St Thomas Church with a local band and raising money for The Lawrence Centre and Lions charities.
## **Lions Objects and Ethics**
The objects of City of Wells Lions Club have been adhered to and all activities undertaken in accordance with the ethics of Lionism.
## City of Wells Lions Club (CIO)
Financial Statements for Year Ended 30.06.2024
## **Administration account**
|**Administration account**||
|---|---|
||**2023-2024**|
||**£**|
|**INCOME:**||
|**Subscriptions**|**1020.61**|
|**Gift Aid Refund**|**652.56**|
|**Donations/misc**|**12.00**|
|**Sponsor Joining fee**|**35.00**|
|**Refund overpayment/district**|**17.50**|
|**TOTAL**|**1737.67**|
||**2023-2024**|
|---|---|
||**£**|
|**EXPENSES:**||
|**Lions Dues and Insurance**|**714.17**|
|**Transfer to Charity Account from**
**admin**|**17.50**|
|**Data Protection**|**35.00**|
|**IONOS Subscription**|**19.20**|
|**Room Hire for meetings**|**360.00**|
|**Gift for District Governor**|**10.00**|
|**Supplies**|**37.65**|
|**Refund of fees not due**|**62.56**|
|**Payment to Cheddar re transfer**
**member**|**40.00**|
|**Transfer Gift aid to charity a/c**|**414.30**|
|**TOTAL**|**1710.38**|
Opening Balance £ 538.52 Income £1737.67 £2276.19 Expenditure £1710.38 Closing Balance £ **565.81**
## **Charity Account**
||||**2023- 2024**|
|---|---|---|---|
||||**£**|
|**INCOME**||||
|**Donations Received**|||**808.39**|
|**Fundraising******|||**6004.72**|
|**TOTAL**|||**6813.11**|
||||**2023 - 2024**|
||||**£**|
|**EXPENSES**||||
|**Cost of delivering Events**|||**1930.04**|
|**Charitable Donations**|||**4248.22**|
|**TOTAL**|||**6178.26**|
|Opening Balance
£1031.98
Income
£6813.11
£7845.09
Expenses
£6178.26
Closing balance
£**1666.83**
**Summary donations received:**
**David Beavis Funeral Collection**
**Wells Community day donations**
**Ann Ray**
**Collection box/Burcott mill**
**Gift Aid on small donations**
**PayPal setup**
**Total donations**
**Summary of income - fundraising**
**MBRace**
**£2305.29**
**Concert**
**£1187.40**
**Tree of L**
**£816.50**
**M Curie 2024 £913.42**
**Soup**
**£118.00**
**MBR 2024**
**£160.00**
**M Curie 2023 £504.11**
**Total fundraising**||**£425.00**
**£3.50**
**£21.50**
**£30.08**
**£328.30**
**0.01**
**£808.39**
**£6004.72**||
|**Summary of expenses**
**MBR 23**
**Loose Ends**
**Tree of Light**
**MBR 2024**
**Community Day**
**Fuel spectacles**|**580.37**
**384.40**
**239.40**
**683.88**
**35.00**
**7.00**
**£1930.04**|
|---|---|
## **Summary of Donations made:**
||**2023– 2024**|
|---|---|
||**£**|
|**Donation for holiday (Ingram)**|**200**|
|**Bristol Corinthians Yacht Club –**
**services rendered for the Moat Race**|**250**|
|**St John Ambulance – services**
**rendered for the Moat Race**|**250**|
|**Marie Curie (from 2022-2023**
**collection)**|**550**|
|**Wells Community Shed**|**200**|
|**The Macular Society – in recognition**
**of Allan Trinder**|**100**|
|**Wells Air Training Corp – services**
**rendered for the Moat Race**|**275**|
|**Keynsham Foodbank**|**20**|
|**Devon Freewheelers**|**200**|
|**Marie Curie from Morrisons**
**collection**|**454.17**|
|**Funds from Tree of Light donated to**
**Air Ambulance**|**500**|
|**Poppy Garton Innowalk Appeal**|**50**|
|**LCIF Earthquake Appeal Taiwan**|**50**|
|**Marie Curie collection tins**|**174.05**|
|**Lawrence Centre**|**500**|
|**Marie Curie Daffodil appeal**|**300**|
|**British Legion – Wreath for**
**Remembrance**|**50.00**|
|**Wells in Bloom (2023)**|**125.00**|
|**TOTAL**|**4248.22**|
## **Fundraising**
|**Moat Boat Race 2023:**
**Wells Voice**
**Priory Dental**
**Tramways**
**Ltd Edition disco**
**P Welch**
**Amba**
**Chubb Bulleid**
**Ellis & Co**
**Ron Thompson**
**Harris & Harris**
**Tramways**
**Bighams**
**PA Group Sponsorship**
**Olly’s Lollys**
**Bucket Collection**
**Paypl set up**
**Entry Fees**
**Sub-Total**|**£60**
**£120**
**£150**
**50**
**£250**
**£60**
**£100**
**£60**
**£60**
**£60**
**£50**
**£100**
**£250**
**£210**
**£300.29**
**0.01**
**425.00**|**1370.00**
**935.30**
**£2305.30**|
|---|---|---|
## **Expenditure**
|**Posters**
**72.00**
**Engraving, medals**
**138.37**
**Glastonbury fm (PA) 300.00**
**Presentation Evening**
**20.00**
**Refund o’paid fee**
**50.00**
**Sub total**
**Funds raised**
|**580.37**
**1724.93**
|
|---|---|
|**Charitable donations from this event**|**£250.00**
**£250.00**
**£250.00**
**£25.00**
**£100.00**|
|---|---|
|**St John Ambulance first aid**
**Bristol Corinthians**
**Wells ATC**
**Wells ATC Gazebo**
**Macular Society**||
**£875.00**
## **Loose Ends Concert**
**Income Ticket Sales £752.00 Raffle £201.00 Sponsorship prvate £134.40 Donations £100.00 Sub-total £1187.40 Expenses Hall Hire St Thomas’ £250.00 Posters/tickets £134.40 Sub-total -384.40 Proceeds £803.00 Charitable Donation £500.00**
|**Tree of Light:**
**Gift Aid**
**Purchase of “Stars”**
**Wells City Council Grant**
**Bishops Palace Trust**
**Individual donation**
**Sub-total**
**Expenses**
**Posters and Leaflets**
**Christmas Tree**
**Admin**
**Sub-total**
**Total proceeds**
**Charitable Donation**
**Air Ambulance**|**£86.00**
**£342.00**
**£250.00**
**£98.50**
**£40.00**
**£187.40**
**£43.00**
**£9.00**|**£816.50**
**£239.40**
**£577.10**|
|---|---|---|
|||**£500.00**|
## **Marie Curie Collections 2024 :**
**Collection Boxes £174.05 Morrisons Bucket Collection £454.17 Daffodil Boxes £285.20 Total £913.42 Moat Boat Race 2024 Domain Rental 83.27 Insurance 543.00 Printing posters 57.60 Total 683.87 Community Day 2024 costs Pitch Fee £20.00 Printer Ink 15.00 Total 35.00**
**Expenses for recycling Spectacles/transport: £7.00**