# **Annual Report and Financial Statements, 2020-21** For the period ending: 30[th] June 2021 **A Charitable Incorporated Organisation Registered charity no. 1181069** . |**Contents**|**Page**| |---|---| |Administrative Information|2| |Trustees Annual Report|3| |Independent Examiner's Report|8| |Statements of Financial Activities|9| |Balance Sheet|10| |Notes to the Financial Statements|11| 1 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## **Wey Kayak Club Administrative Information 30 June 2021** Registered charity no. 1181069 ## **REGISTERED ADDRESS** The Guildford Waterside Centre Riverside Guildford Surrey GU1 1LW ## **TRUSTEES** Jim Rossiter – Chairman David Halliwell - Treasurer David Kitching - Commodore Adrian Henson – Vice Chairman Peter Gorman Michael Luck Lois Lewis Duncan Roeser- Secretary Fay Lamph 2 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## **TRUSTEES’ ANNUAL REPORT 2020-21** The Trustees present their report with the financial statements of the charity for the year ended 30 June 2021. This Annual Report and Accounts is produced in accordance with the requirements of the Charities Act 2011, and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). Wey Kayak Club has income between £25,000 and £500,000 and so is subject to Independent Examination, conducted by R C Baker. The Charity's objects are: - The promotion of community participation in healthy recreation in particular by the provision of facilities for the sport of canoeing and kayaking. This is fulfilled by the provision of services and facilities to allow both newcomers to the sport and existing participants to undertake the sport all year round. Members can take advantage of coaching, boat storage and extensive facilities for training, as well as using the club house (as part of the Guildford Waterside Centre) for food and drink and changing/showering facilities. We run an extensive outreach programme to local schools to introduce their pupils to the sport. Revenue in the period was £94,974 and expenses were £112,374; a deficit of £17,400 this all being attributable to unrestricted funds. We remain in a strong financial position with unrestricted funds of £106,268. At year end, £40, 673 of these funds were designated for various purposes with the rest being free for general use. ## **Chairman’s Report** The Club year, July 20 to June 21, proved to be very different from the activities over the past 20 years. The restrictions to activities, in force to combat Covid -19, had a major effect on activities for introducing people to the sport training and events. As a Member Club of the Guildford Waterside Centre (GWC) which operates the building and premises, we worked very closely with other clubs at the GWC to ensure that all our activities operated within the Government guidance regarding Covid 19 to protect the safety of all members. We were fortunate to receive guidance from members who were working closely in local government and the NHS. The GWC secured grants to enable the Gym and change rooms to be upgraded mainly with improved ventilation and air filters. Grants also enabled the replacement of indoor kayak ergos, which are ideal for instruction into good kayaking technique and 3 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 are particularly beneficial in supporting people with a range of disabilities. The indoor kayak ergos are particularly helpful in the work with 250 disabled people who live with Multiple Sclerosis, the kayak ergos allow indoor kayaking even during particularly inclement weather or difficult river conditions. These improvements enabled the Club to operate with controlled sessions, in the Gym, on the river and with use of the kayak ergos, a booking system to control the numbers on site and in any area at any one time. Highlights for the year included, - Liam Heath being selected for his third Olympic Games, he secured his and Wey Kayak Clubs place in Kayaking history as the most successful British Kayaker of all time - The clubs commitment to assisting young people to develop to the top of the sport, a junior female competing at the World Sprint Championships, another junior female competing at the World Marathon Championships, two Junior females competing at the Olympic Hopes Regatta and a Junior Boy being selected for an International Marathon Competition. - The Club supports all ages and abilities and club members also competed in a range of competitions including International Seniors and Veteran Competitions. See national article https://www.britishcanoeing.org.uk/news/2021/liam-heath-inspires-and-is-inspired We were only able to run the first event in our winter series in November 20. We also had to cancel of sprint regatta and main marathon event. We conducted many of our Committee Meeting on Zoom. Despite all the restrictions the members continued to support the Club and we retained a large proportion of our membership and we ended, in June 21, in a strong position. ## **Governance** 4 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 The charity has a board of trustees. Trustees shall comprise: - at least three and not more than twelve individuals A Trustee shall be appointed either: - by ordinary resolution of the members at general meeting; - or by the other Trustees. The Trustees are as follows: James Rossiter - Chairman David Halliwell - Treasurer David Kitching - Commodore Adrian Henson – Vice Chairman Peter Gorman Michael Luck Lois Lewis (appointed 4[th] March 2021) Duncan Roeser (appointed 4[th] March 2021) Fay Lamph (appointed 4[th] March 2021) During the year, Linda Heath stepped down as trustee (from 4[th] March 2021) and the Trustees would like to record their thanks for all her work and support over many years. Eight meetings of the Trustees were held during in the year to 30[th] June 2021. The trustees are all members (along with certain other club members) of the Management Committee which has delegated powers for the day to day operation of the club and generally meets every 2 months. An annual general meeting is held in March of every year. The Management Committee receives reports on the financial position ahead of every meeting, and it is here that detailed discussions take place about issues relating to the management of the charity. Wey Kayak Club is a membership organisation. Membership shall be open to any person who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members and which has paid the Annual Subscription for members as laid down from time to time by the trustees. ## **Risk Management** A review of the Risk Register is a standing item for the Management Committee. The risk register is primarily concerned with ensuring the safety of all taking part in the sport under the club auspices. ## **Staff Team** 5 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 The vast majority of the work undertaken by and within the club is performed by volunteers. The club had two part time staff who perform coaching duties and one other who provides similar services under a consultancy sub-contract. These contracts terminated at 30[th] June 2021 after completion of the Talent Club partnership in April 2021. ## **Marketing** We continued to keep our website fresh, up to date and relevant for both members and other interested parties. We have achieved good coverage in local papers through our relationships and press releases. ## **Our Funders** During the period we received funding from the following sources: - British Canoeing (Talent Club partnership), - Club members (Designated Bursary Fund) - Club members (New Benching) - GivingForce Foundation (BP Ltd matched coaching funding) for which we would like to record our thanks. ## **Looking forward to 2021-22** Wey Kayak Club has good prospects for the forthcoming year. We remain confident that we will maintain our status as a top flat water club in national competitions whilst working to provide a very sociable venue for those who just enjoy paddling. We will work hard to engage local schools into our structure. A task force was set up during the year to look into how we operate and what we can and want to offer in the future. Its report was extensively discussed and amended in a series of meetings involving the committee and other club members. The results were a revised and refreshed structure to enable the club to move forward in these uncertain times. In particular the coaching structure has been completely overhauled so that it is both affordable after completion of the British Canoeing Talent Club funding and viable for a more wide spread coaching output. Financially we remain strong and anticipate a return to surplus in the 21/22 year. ## **Statement of Public Benefit** The Trustees have considered the guidance provided by the Charity Commission relating to public benefit and its impact on the charity’s work, and in particular the requirement that there must be specific identifiable benefits, and ones applicable to the wider public. Trustees consider that both requirements have been met. 6 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## **Financial Statement** ## **Reserves Policy** The Trustees have examined the Charity’s need for reserves in the context of planned activities during 2021/22. This process has included consideration of quantifiable financial risks to the Charity within the context of the ending of our grant arrangements with British Canoeing. This impacts on the charity by way of the loss of income without immediate replacement. Reserves are needed to: - Meet the working capital requirements of the Charity - Allow for the development of new initiatives - Provide additional resources which enhance the quality of our delivery - Meet the Trustees’ responsibilities - Provide against any significant drop in short-term funding. At the year-end the level of unrestricted reserves (current assets) was £89,370. With £40,673 now designated for specific purposes this leaves just under £50,000 as a reserve for other purposes. This is in line with our policy of holding 6 months core operating costs. Approved by the Trustees on 10[th] March 2022, and signed on their behalf: James Rossiter Trustee Chairman 7 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## **Wey Kayak Club** ## **Independent Examiner's Report to the Trustees of Wey Kayak Club – Registered Charity 1181069** I report on the accounts of the charity for the period ended 30 June 2021, which are set out on pages 9 to 14. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. My work has been undertaken so that I might state to the charity’s Trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work, for this report, or for the opinions I have formed. ## **Independent Examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. R C Baker Baker & Co. Independent Examiner 8 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 Date.. 4th March 2022 WEY KAYAK CLUB STATEMEW OF FINANCIAL ArnmES year 30J 21T21 s Ur¥eslJictal Restricbj Total 2021 Totsl 2020 INCOMING RESOURCES me￿hIp & Rackiro OttEr Club I￿On 46,775 11.701 46,775 11.701 49,730 19.259 charitst￿e Actiiities Grdnts ReCe￿d 49,313 Ott*r I￿On 4.275 4.275 In￿St￿Ent I￿On TOTAL INCOME &8.911 94.974 118,367 RESOURCES E>PENDED Charitstje Actiuties (s￿ ￿(mi1 DirEct senice (kI￿ry Stsff costs io .311 112.374 31.654 41.9)2 23.132 5.253 124,365 40.4￿) 43,399 21.876 4.912 Offte arKI FW0[￿ty costs Surylry exKEf6 costs 5.253 CEKXEciati TOTAL E>PENDITURE io 10.433 .311 10.433 112.374 13.&89 124.365 NET INCOMEIIEXPENDfTUREI TRANSFERS BEIWEEN FUNDS 117.4(M)I 117.4(M)I TOTAL FUNDS AT 301 UNE 2020 TOTAL FUNDS AT 30J UNE 2021 123.Eé8 l(h.2fxq l(E.268 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## WEY KAYAK CLUB BALANCE SHEET as at 30 June 2021 ||||202|||202|| |---|---|---|---|---|---|---|---| ||Note|£|1|£|£|0|£| |FIXED ASSETS|s||||||| |Tangible|1|||27,80|||35,24| |Assets|0|||8|||1| |CURRENT ASSETS|||||||| |Stock|1|1,51|||2,88||| |s
Debtor|1
1|7|0||6|45|| |s
Cash at|2|87,85|||0
97,40||| |Bank||3
89,37|||8
100,74||| |CREDITORS||0|||4||| |Falling due within one|1|10,91|||12,31||| |year
NET CURRENT ASSETS|3|1||7
78,46|||88,42| |||||0|||7| |NET ASSETS||||106,26
7|||123,66
8| |FUND|||||||| |S Unrestricted|1|||106,26|||119,96| |funds
Restricted|4
1|||8|0||8
3,70| |funds|6|||106,26
8|||0
123,66
8| The financial statements on pages 9 to 14 were approved by the Trustees on and signed on their behalf by: 4th March 2022 James Rossiter Trustee Chairman 10 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 WEY KAYAK CLUB Notes tr) Firortial StaterrErls Fortre yearerKkd 30J 2021 L Pollcles GerETrl se accounts ha￿ t￿n listoric c05t corNthicfft in ￿CcI[￿7r￿e ￿￿th tt aptjicalje accountiru sta￿141￿5 arKI State￿* of Practice on Accountirrfj ty Ctrk3riti￿I20IS FRSSEI. afKt Firor(ial Rqy)rtirMJ StarKJartJ ts SrTkiller Ertities {d&tiKe 20151 arKJ ttE c￿￿rI￿e5 Act 2011 la5 aNJKalJel. IrKonE corrp1s￿ gt3nLs. (k¥kAtic￿. S￿(ri￿￿K￿￿. Ir1e￿5t aNJ ftDm cld) senices. Fixed Assets Fix￿1 ass*s are stataj at cost (*iation at tBtes calcuLat8J tr* Vlite off each asset o*r its eX[￿t￿j lrfe as fiJIow5'. - K2 &K4 Kayaks: 12.50/0 Straig￿ lir￿. Kl Kayaks aTrY cts 2QPkn strai￿* lire - Assets wrchas8J in tre year costirrfj in eXC￿S crf£250 ate I￿ILLIed in ￿ tsala￿e sheet . All ottErassets a￿ vditten off in ttE yearof GoNerrk3rKe Costs TIEse i￿1￿￿ ary Tn6tee exw6es arKJ ary Exaniws F￿. CorTniknprts Charity OF*rntes Guldfr)tTI Wata5K* CerknE at)J pays ￿4￿1 br llis ￿agE. cost is a ￿)[￿￿tion oftlE tJJilth'rKJ nrniro costs a￿1 is a9￿j fiy each year. Charity mrrinates 2 tstees for Guldr0￿1 watet5fr￿ Centsp Z Grants Recel%ed 2021 2020 Ur¥pStJlc￿l Restthcted UnrEStsfjct￿l Restficted British CarwrYJ Talwtclub Gftnts Otrer SKX)r60r5 Mscll LkThticx 34.780 6,533 6,533 26.C63 34.780 Olher Incon Otlw i1￿(¥1￿ repYe5eN5 rriscellarE¥xs surs tthlliThJ £4.275 2021 2020 8ank irtetpst li ## Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## WEY KAYAK CLUB Notes to the Financial StatementsFor the year ended 30 June 2021 |**5. Direct Service**
**Delivery**
£
£
£
£
Unrestrict
ed
Restricte
d
Unrestrict
ed
Restricte
d
Coaching
Consultancy
22,50
0
22,52
5
Coaching
Expenses
1,21
3
4,06
5
Equipment
Maintenance
60
0
1,00
4
Club
Shop/Canteen
2,91
1
6,24
6
BC Afliation and Licence
Costs
2,08
2
2,13
0
Training
Costs
69
0
49
5
Race
Costs
1,65
8
4,02
5
9,15
4
22,50
0
17,96
5
22,52
5
**6. Staf**
**Costs**
202
1
202
0
£
£
Salarie
s
38,82
5
42,63
7
Social security
costs
3,07
7
76
2
Pension
contributions
41,90
2
43,39
9
Average number of
employees
Coachin
g
2
2
Other
s
2
2
No member of staf received remuneration in excess of
£60,000.
£3,56
3
was charged to restricted
funds
**7. Ofce and Property**
**Costs**
202
1
202
0
£
£
Insuranc
e
792
70
8
Ofce
services/maintenance
22,34
0
21,16
8
23,13
2
21,87
6
£Ni
l
was charged to restricted
funds
**8. Sundry**
**Expenses**
202
1
202
0
£
£
Marketin
g
59
7
59
1
Club
Expenses
0
1,28
9
Sundr
y
1,64
2
1,11
2
Other (GWC
Donation)
3,01
4
1,92
0
5,25
3
4,91
2
£Ni
l
was charged to restricted
funds
202
1
202
0|**5. Direct Service**
**Delivery**
£
£
£
£
Unrestrict
ed
Restricte
d
Unrestrict
ed
Restricte
d
Coaching
Consultancy
22,50
0
22,52
5
Coaching
Expenses
1,21
3
4,06
5
Equipment
Maintenance
60
0
1,00
4
Club
Shop/Canteen
2,91
1
6,24
6
BC Afliation and Licence
Costs
2,08
2
2,13
0
Training
Costs
69
0
49
5
Race
Costs
1,65
8
4,02
5
9,15
4
22,50
0
17,96
5
22,52
5
**6. Staf**
**Costs**
202
1
202
0
£
£
Salarie
s
38,82
5
42,63
7
Social security
costs
3,07
7
76
2
Pension
contributions
41,90
2
43,39
9
Average number of
employees
Coachin
g
2
2
Other
s
2
2
No member of staf received remuneration in excess of
£60,000.
£3,56
3
was charged to restricted
funds
**7. Ofce and Property**
**Costs**
202
1
202
0
£
£
Insuranc
e
792
70
8
Ofce
services/maintenance
22,34
0
21,16
8
23,13
2
21,87
6
£Ni
l
was charged to restricted
funds
**8. Sundry**
**Expenses**
202
1
202
0
£
£
Marketin
g
59
7
59
1
Club
Expenses
0
1,28
9
Sundr
y
1,64
2
1,11
2
Other (GWC
Donation)
3,01
4
1,92
0
5,25
3
4,91
2
£Ni
l
was charged to restricted
funds
202
1
202
0|**5. Direct Service**
**Delivery**
£
£
£
£
Unrestrict
ed
Restricte
d
Unrestrict
ed
Restricte
d
Coaching
Consultancy
22,50
0
22,52
5
Coaching
Expenses
1,21
3
4,06
5
Equipment
Maintenance
60
0
1,00
4
Club
Shop/Canteen
2,91
1
6,24
6
BC Afliation and Licence
Costs
2,08
2
2,13
0
Training
Costs
69
0
49
5
Race
Costs
1,65
8
4,02
5
9,15
4
22,50
0
17,96
5
22,52
5
**6. Staf**
**Costs**
202
1
202
0
£
£
Salarie
s
38,82
5
42,63
7
Social security
costs
3,07
7
76
2
Pension
contributions
41,90
2
43,39
9
Average number of
employees
Coachin
g
2
2
Other
s
2
2
No member of staf received remuneration in excess of
£60,000.
£3,56
3
was charged to restricted
funds
**7. Ofce and Property**
**Costs**
202
1
202
0
£
£
Insuranc
e
792
70
8
Ofce
services/maintenance
22,34
0
21,16
8
23,13
2
21,87
6
£Ni
l
was charged to restricted
funds
**8. Sundry**
**Expenses**
202
1
202
0
£
£
Marketin
g
59
7
59
1
Club
Expenses
0
1,28
9
Sundr
y
1,64
2
1,11
2
Other (GWC
Donation)
3,01
4
1,92
0
5,25
3
4,91
2
£Ni
l
was charged to restricted
funds
202
1
202
0| |---|---|---| ||5
22,50
17,96
22,52|| ||0
5
202
1
£
38,82
5
3,07
7
41,90
2
2
2
202
1
£
792
22,34
0
23,13
2
202
1
£
59
7
0
1,64
2
3,01
4
5,25
3|5
202
0
£
42,63
7
76
2| |||43,39| |||9
2| |||2| |||202
0
£
70
8
21,16| |||8
21,87| |||6
202
0
£
59
1
1,28
9
1,11
2
1,92| |||0
4,91| |||2| 12 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## WEY KAYAK CLUB Notes to the Financial StatementsFor the year ended 30 June 2021 ## **9. Governance Costs** There were no governance costs in this period ## **10. Fixed** ## **Assets** |**Assets**
**Cos**
**t**
At 30 June
2020
Additio
ns
Disposal
s30 June
2021
**Depreciati**
**on**
At 30 June
2020
Charge for the
year
30 June
2021
**Net Book**
**Value**
At 30 June
2020
30 June
2021
**11.**
**Stocks**
Stock
s
**12.**
**Debtors**
Pre-
payments
Other
Debtors
**13. Creditors: Amounts falling due within**
**one year**
Accrual
s
Deferred
Income
Other
creditors|K1
Kayaks
K2/4
Kayaks
Other
Eqpt
£
£
£
36,15
3
54,34
6
23,95
6
0
3,00
0
0
36,15
3
57,34
6
23,95
6
30,25
2
34,42
8
14,53
5
1,61
9
5,89
3
2,92
1
31,87
1
40,32
0
17,45
6
5,90
1
19,91
9
9,42
1
4,28
2
17,02
6
6,50
0
202
1
202
0
£
£
1,51
7
2,88
6
1,51
7
2,88
6
202
1
202
0
£
£
0
45
0
0
45
0
202
1
202
0
£
£
2,16
1
2,09
4
8,75
0
10,22
3
10,91
1
12,31
7|Tota
l
114,45
5
3,00
0| |---|---|---| |||117,45| |||5
65,52
6
10,43| |||3
89,64| |||7
35,24
1| |||27,80| ||2
6
202
1
£
1,51
7
1,51
7
202
1
£
0
0
202
1
£
2,16
1
8,75
0
10,91
1|8| ## **14. Designated** **Funds** The Unrestricted Funds of the charity include the following designated funds which have **b** een set asidey the trustees for specific purposes. |**. Designated**
**nds**
The Unrestricted Funds of the
**b**een set aside
y the trustees for specifc
purposes.|charity include the following designated funds which have| |---|---| |Bursary
**Fu**nd
ture Development
Fund|**Movement in**
**Funds**
Balanc
e
Incomin
g
Resource
s
Transfer
s
Balanc
e
01/07/20
20
Resource
s
Expende
d
30/06/20
21
£
£
£
£
£
0
1,12
5
95
2
50
0
673
40,00
0
0
0
0
40,00
0| ||40,00
1,12
95
50
40,67| ||0
5
2
0
3| 13 Wey Kayak Club Annual Report and Financial Statements For the period ended 30 June 2021 ## WEY KAYAK CLUB Notes to the Financial StatementsFor the year ended 30 June 2021 ## **15. Trustee** **Remuneration** No trustee or connected person (who served at any time during the year) received any remuneration or expense s. ## **16. Restricted Funds** |**estricted**
|| |---|---| |**s**
Talent
Cliub
CFS (iWILL
Fund)|Balanc
e
Incomin
g
Outgoin
g
Transfer
*
Balanc
e
01/07/20
20
Resource
s
Resource
s
30/06/20
21
£
£
£
£
£
26,06
3
(26,06
3)
0
3,70
0
(3,70
0| ||0
0)
26,06
(29,76
0
0| ||0
3
3)| 14