2021-03-31-accounts - Arts Without Boundaries

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REGISTERED CHARITY NUMBER: 1181028

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2020 TO 31 MARCH 2021 FOR ARTS WITHOUT BOUNDARIES CIO

ARTS WITHOUT BOUNDARIES CIO

CONTENTS OF THE FINANCIAL STATEMENTS for the period 1 April 2020 to 31 March 2021

Page Reference and administrative details 3 Report of the trustees 4 Statement of financial activities 8 Balance sheet 9 Notes to the financial statements 10 Detailed statement of financial activities 12

ARTS WITHOUT BOUNDARIES CIO

REFERENCE AND ADMINISTRATIVE DETAILS For the period 1 April 2020 TO 31 March 2021

TRUSTEES Anne Carwardine (appointed 6.12.2018) (resigned 6.11.2020) Nigel Reed (appointed 6.12.2018) Andrew Fox (appointed 6.12.2018) Philip Wiles (appointed 6.11.2020) REGISTERED OFFICE 2 Poona Road Tunbridge Wells Kent TN1 1SU WEBSITE https://www.artswithoutboundaries.org.uk REGISTERED CHARITY NUMBER 1181028

ARTS WITHOUT BOUNDARIES CIO REPORT OF THE TRUSTEES For the period 1 April 2020 to 31 March 2021

The trustees of the charity present their report with the financial statements of the charity for the period 1 April 2020 to 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019.

INCORPORATION

The charitable organisation was incorporated on 6 December 2018.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Arts Without Boundaries is a Charitable Incorporated Organisation (CIO), registered on 6 December 2018. It is governed by a constitution which establishes the objects and powers of the charitable organisation.

Organisational structure

The charity is run by a board of trustees. Currently the trustees carry out the essential administrative tasks of the organisation. They have been assisted in this task by the recruitment of a volunteer bookkeeper in April 2020 and a volunteer fundraiser in December 2020.

The charity is dependent on volunteers for the transport of disabled beneficiaries to the charity’s workshops and for organising fundraising events such as public concerts.

A Chief Executive is employed on a part time basis to deliver the charity’s services to its beneficiaries in accordance with its objectives and to act as the organisation’s spokesperson. Participants in the charity’s activities are encouraged to take on mentoring roles.

Recruitment and appointment of new trustees

In October 2020 the charity welcomed Philip Wiles as a new trustee. Anne Carwardine, a founder trustee, stepped down from her role at the same time. Anne’s experience as a Chair and trustee with other charities and Clerk to School Governors brought an invaluable insight into establishing robust operating procedures for Arts Without Boundaries. The charity will continue to seek new trustees who can bring relevant experience and skills to the organisation.

Induction and training of new trustees

The trustees recognise that a diverse range of skills, qualities and experience is required within the board of trustees to enable the charity to meet its objectives. New trustees have an induction talk with the other trustees, are issued with the charity’s Trustee Duties and Responsibilities document and will undergo periodic development training in appropriate skills.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. All workshop activities and concert venues are subject to a risk assessment using the charity’s established pro-forma.

ARTS WITHOUT BOUNDARIES CIO REPORT OF THE TRUSTEES

For the period 1 April 2020 to 31 March 2021

The trustees require that tutors and workshop leaders who have contact with children and adults at risk of harm or abuse obtain an appropriate DBS check prior to their appointment. The charity organises DBS checks for its own trustees, employees and volunteers if required.

The trustees review the charity’s safeguarding policy on a regular basis and update it according to experience and best practice promulgated through training courses and published government guidance. The charity has recently updated the policy to take account of the increasing use of online platforms for delivering ‘virtual’ activities.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are to support people with disabilities and those facing barriers to participation by running mainstream community arts projects for both disabled and non-disabled people, providing an opportunity to create positive perceptions of disabilities within the community.

Public benefit

Despite the restrictions imposed due to the Covid pandemic, the trustees consider that the charity has continued to meet its obligations to the Charity Commission to deliver its objectives as described above.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

The restrictions imposed as a consequence of the Covid pandemic brought a halt to all of the charity’s planned face to face workshop activities and events planned for the period. The charity considered it vitally important to maintain contact with its beneficiaries during this period and established online ‘virtual’ activities to ensure that the charity’s objectives were met. The ‘lockdown’ created a further barrier for some of the charity’s beneficiaries in the form of digital exclusion. Assistance was provided by the Chief Executive to those who required it to enable beneficiaries to participate in live activities and to contribute to virtual concert performances using appropriate online platforms for video conferencing on PC’s laptops and mobile phones.

Two virtual music performances, directed by musical director Joe Browne and workshop leader Alex Ribchester, were delivered during the period. These were well received by the public judging by responses on the charity’s Facebook page. The performances can be viewed on the charity’s website Projects and Activities – Arts Without Boundaries. The second virtual performance included musical contributions from West Kent MIND’s Skiffle Group and the This Is Us Youth Dance Company. A series of six ‘Meet the Band’ videos was commissioned to remind members of Band Without Boundaries workshops of its communal creative energy and the extraordinary success of its two public performances in the previous financial year. The video interviews were conducted by a member of the band, Tom Wiles, and edited and produced by Alex Ribchester.

A Christmas ‘Sing Along’ social event on Zoom proved successful and gave beneficiaries an opportunity for general conversation.

In the latter part of the period small group online percussion workshops were launched, hosted by Alex Ribchester and Tom Wiles. These have proved effective, combining creativity and social

ARTS WITHOUT BOUNDARIES CIO REPORT OF THE TRUSTEES

For the period 1 April 2020 to 31 March 2021

interaction. Using this model, small group saxophone sessions commenced at the end of the period led by Joe Browne.

The charity’s ‘Connecting Communities’ project, which commenced during the previous financial reporting period has also been converted to an online format. This project involved conducting surveys on the interests and aspirations of disabled and isolated members of the community and delivering activity workshops to address some of these requirements. The outcomes from the project will inform the charity’s development plans.

The charity’s Chief Executive participates in the Sevenoaks District Access Group, aimed at improving access for disabled and isolated people in the community, and in the district’s Volunteer Sector

Forum.

Despite the lockdown, beneficiary numbers have increased by around 10% through the use of virtual platforms for the charity’s activities.

Fundraising activities

Public fundraising events were not possible during the period due to the Covid pandemic. Donations were received from both the Sevenoaks and Tunbridge Wells Soroptimists for specific activities. Donations were also received in memory of Ann Hynes, who was active in the local music scene, from her family and friends.

The launch of the two virtual performance videos along with excerpts from the previous year’s concerts on Facebook and YouTube attracted donations from members of the public. Sevenoaks District Council provided resources for the development of the charity’s website which was launched in March 2021.

FINANCIAL REVIEW

Income and expenditure

The charity’s incoming resources were £13,814 for the period 1 April 2020 to 31 March 2021. Outgoing expenditure amounted to £14,715, leaving the charity with a balance of £16,473, of which £2,908 are unrestricted funds. The gross income was less than £25,000 and the charity is therefore not required by law to have an independent examination.

Reserves policy

Reserves currently amount to £2,908. It is the intention of the trustees to build the reserves up to a level that can support six months expenditure in the event of any shortfall in funding in the future.

FUTURE DEVELOPMENTS

The charity will continue providing services through online interactive and project activities. The trustees will closely review the easing of Covid restrictions to establish when beneficiaries can safely resume face to face workshop activities and social events. This will be done in consultation with the beneficiaries, appropriate authorities and other organisations facing equivalent issues.

Arts Without Boundaries will continue to seek strategic links and partnerships for activities with other organisations that share the objectives and ethos of the charity.

ARTS WITHOUT BOUNDARIES CIO REPORT OF THE TRUSTEES

For the period 1 April 2020 to 31 March 2021

STATEMENT OF THE TRUSTEES’ RESPONSIBILITIES

The trustees are responsible for preparing the Annual Report and financial statements in accordance with the requirements of the Charity Commission.

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and applications of the resources including the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently
Observe the methods and principles in the Charity SORP
Make judgements and estimates that are reasonable and prudent
State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements
Prepare the financial statements on the going concern basis unless it is inappropriate to assume the CIO will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice for Accounting and Reporting by charities.

Approved by order of the board of trustees on 19[th] April 2021 and signed on its behalf by:

………………………………………..

Andrew Fox Trustee

ARTS WITHOUT BOUNDARIES STATEMENT OF FINANCIAL ACTIVITIES

for the period 1 April 2020 to 31 March 2021

Notes TOTAL FUNDS BROUGHT FORWARD INCOMING RESOURCES Incoming resources from generated funds Voluntary Income Activities for generating funds 2 Incoming resources from charitable activities Grants Total incoming resources RESOURCES EXPENDED Charitable activities Support costs Charitable costs Total resources expended Gross transfers between funds1 NET INCOMING RESOURCES TOTAL FUNDS CARRIED FORWARD	Unrestricted funds £ 1,443 2,005 2,005 0 -540 1,465 2,908	Restricted funds £ 15,931 7,393 1,416 3,000 11,809 1,244 13,472 14,715 540 -2,366 13,565	Total funds £ 17,374 9,398 1,416 3,000 0 13,814 1,244 13,472 14,715 0 -901 16,473	Total last year £ 0 9,617 6,982 14,497
				31,096 2,650 11,072
				13,722


				17,374
				17,374

ARTS WITHOUT BOUNDARIES BALANCE SHEET

As at 31 March 2021

Notes CURRENT ASSETS Cash at bank and in hand CREDITORS Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 5 Unrestricted funds Restricted funds TOTAL FUNDS	Unrestricted funds £ 2,908 0 2,908 2,908 2,908	Restricted funds £ 13,565 0 13,565 13,565 13,565	Total this year £ 16,473 0 16,473 16,473 16,473 2,908 13,565 16,473	Total last year £ 17,874 -500
				17,374
				17,374
				17,374
				1,443 15,931
				17,374

The financial statements were approved by the Board of Trustees on 19[th] April 2021 and were signed on its behalf by:

………………………………………………….

Trustee

ARTS WITHOUT BOUNDARIES CIO

NOTES TO THE FINANCIAL STATEMENTS for the period 1 April 2020 to 31 March 2021

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019.

I ncoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular purposes within the objectives of the charity. Restrictions apply arise when specified by the donor or when funds are raised for particular restricted purposes.

For the purpose of simplifying the accounting processes of the charity the trustees agreed to transfer part of the previous year’s unrestricted general fund that supported Band Without Boundaries’ core costs to the project’s restricted fund. The unrestricted fund comprises the charity’s reserves only.

2. ACTIVITIES FOR GENERATING FUNDS

Fundraising events - Sevenoaks Soroptimists Quiz Night £700 Balance of proceeds from Pamoja Hall concert £716 Total £1,416

3. TRUSTEES’ REMUNERATION, BENEFITS AND EXPENSES

There were no trustees’ remuneration or other benefits for the period.

STAFF COSTS

Wages and salaries £8,062

The number of employees during the period.

Chief Executive (Part-time) 1

No employee received emoluments in excess of £60,000

4. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other creditors 0

5. MOVEMENT IN FUNDS

Net movement in funds at 31.3.21 Unrestricted Funds £ £ Reserves 1,465 2,908 Restricted Funds Band Without Boundaries 684 8,609 Connecting Communities -3,050 4,956 -2,366 13,564 Total Funds -901 16,473 Net movement in funds, included in the above are as follows: Incoming Resources resources expended Unrestricted funds £ £ Reserves (Note 1) 2,005 540 Restricted funds Band Without Boundaries 12,349 11,665 Connecting Communities 0 3,050 12,349 14,715 Total Funds 14,354 15,255	at 31.3.20 £ 1,443 7,925 8,006
	15,931 17,374
	Movement in funds £ 1,465 684 -3,050
	-2,366 -901

ARTS WITHOUT BOUNDARIES DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the period 1 April 2020 to 31 March 2021

TOTAL FUNDS BROUGHT FORWARD INCOMING RESOURCES Voluntary Income Donations Activities for generating funds Fundraising events Incoming resources from charitable activities Grants Total incoming resources RESOURCES EXPENDED Charitable activities Staff (payroll) Staff (self-employed) Professional costs Musical instruments Total Support costs(Listed according to revised cost centres. Previous year shows total only) Other Mobile phone Website Bank fees Postage Insurance Venue Costs Training Advertising & Marketing Volunteer Expenses Travel Other Project Expenses Other Organisational Expenses Additional Events Total Governance Independent examination Total resources expended NET INCOMING RESOURCES TOTAL FUNDS CARRIED FORWARD	Total funds £ 17,374 9,398 1,416 3,000 13,814 8,833 4,639 0 0 13,472 88 242 72 5 296 0 27 240 0 92 106 0 75 1,244 14,715 -901 16,473	Total last year £ 0 9,617 6,982 14,497
		31,096 5,346 4,670 761 295
		11,072
		2,150 500
		13,722
		17,374
		17,374

This page does not form part of the statutory financial statements.