## **Trustees’ Annual Report for the period** 

From 2024 To 2025 

**Charity name:** St Martin and St Mary Church of England Primary School PTA 1181023 **Charity registration number:** 

## **Objectives and Activities** 

The purpose of the PTA is to advance the education of pupils attending St Martin & St Mary CE Primary School by **Summary of the purposes of the** fostering positive relationships between staff, parents and **charity as set out in its** the wider school community and by engaging in activities **governing document** and fundraising initiatives that support and enhance pupils’ education and wellbeing. 

During the reporting period the PTA organised fundraising **Summary of the main activities** and community events including school fairs, discos, **in relation to those purposes for** raffles, refreshment stalls and seasonal activities. Funds **the public benefit, in particular,** raised were used to support educational resources, **the activities, projects or** enrichment opportunities, wellbeing initiatives and school **services identified in the** community activities for the benefit of pupils attending **accounts.** the school. 

**Statement confirming whether the trustees have had regard to** The trustees confirm that they have had due regard to the **the guidance issued by the** Charity Commission’s guidance on public benefit when **Charity Commission on public** planning and carrying out the charity’s activities. **benefit** 

## **Additional information (optional)** 

The charity does not currently operate a formal grant-making **Policy on grant making** programme. **Policy on social** The charity does not hold social investments or programme **investment including** related investments. **programme related** 



## **investment** 

**Contribution made by volunteers** 

The PTA relies heavily on the support of parent, staff and community volunteers who assist with organising and running fundraising events and activities throughout the year. The trustees would like to thank all volunteers for their continued support and commitment. 

**Other** 

None. 

## **Achievements and Performance** 

The PTA successfully delivered a range of fundraising and community events during the year, helping to **Summary of the main achievements** strengthen engagement between families, staff and **of the charity, identifying the** the wider school community. Funds raised **difference the charity’s work has** contributed towards resources and activities that **made to the circumstances of its** enhanced the educational experience and wellbeing **beneficiaries and any wider benefits** of pupils. The charity’s activities provided wider social **to society as a whole.** benefits by encouraging community participation and supporting positive relationships within the school environment. 

## **Additional information (optional)** 

The charity met its objectives by continuing to raise funds and **Achievements against** provide support for educational and enrichment activities **objectives set** within the school. **Performance of fundraising** Fundraising events were well supported by parents, carers, **activities against objectives** staff and local supporters and enabled the charity to continue **set** providing financial support to the school. **Investment performance** The charity does not currently hold investments. **against objectives Other** None. 



## **Financial Review** 

This year we raised £30,356 through the running of fundraising events such as a Christmas fair and a sponsored walk as well as donations from local **Review of the charity’s financial** businesses. A total Expenditure of £31,506 was **position at the end of the** distributed over the financial period to support the school including the upkeep of the school pool, play **period** equipment and school trips. This resulted in a net deficit of £1,151 for the year, however due to an opening balance of £10,599 the final closing balance is £9,448. The trustees have a reserves policy to ensure the stability of the PTA's ongoing activities and to manage financial uncertainty. We maintain a minimum cash reserve of £3000 to cover upfront costs, for example event deposits and annual operating expenses (e.g. **Statement explaining the policy** insurance). The PTA began the year with a balance of **for holding reserves stating why** £10,599 and intentionally drew down on these funds this year to support significant school projects **they are held** resulting in a planned deficit of £1,151. At the end of this financial period we hold a reserve of £9,448. The remaining reserves, after accounting for the £3000 safety reserve, has been designated for upcoming school projects such as subsidising school trips and upgrading the playground. **Amount of reserves held** £9,448.31 **Reasons for holding zero** Not applicable. **reserves Details of fund materially in** None. **deficit Explanation of any** The trustees are satisfied that the charity remains a going **uncertainties about the charity continuing as a going concern** concern. **Additional information (optional)** 

**The charity’s principal** The charity’s income is derived primarily from fundraising **sources of funds (including** events, donations and voluntary contributions. **any fundraising) Investment policy and** The charity does not currently operate an investment policy. 



## **objectives including any social investment policy adopted** 

**A description of the principal risks facing the charity** 

The trustees regularly review operational and financial risks associated with fundraising activities and events. Appropriate procedures, financial controls and insurance arrangements are in place to mitigate identified risks. 

**Other** 

None. 

## **Structure, Governance and Management** 

**Type of governing document** Constitution **How is the charity constituted?** Unincorporated association **Trustee selection methods including** Trustees are elected or appointed in accordance with **details of any constitutional** the charity’s constitution and serve as members of the **provisions** PTA committee. 

**Additional information (optional)** 

**Policies and procedures adopted** New trustees are provided with information regarding **for the induction and training of** the charity’s objectives, governance arrangements and **trustees** responsibilities. The charity is managed by a committee of trustees who **The charity’s organisational** meet regularly throughout the academic year. The PTA **structure and any wider network** works closely with the school leadership team, staff and **with which the charity works** volunteers. The PTA works in partnership with St Martin & St Mary **Relationship with any related** CE Primary School in support of pupils and school **parties** activities. **Other** None. 

**Reference and Administrative Details** 



## **Charity name** 

St Martin and St Mary Church of Enland Primary School PTA 

**Other name the charity** St Martin & St Mary CofE Primary School PTA **uses Registered charity** 11801023 **number Charity’s principal** St Martin & St Mary CE Primary School, Princes Road, **address** Windermere, LA23 2DD 

## **Names of the charity trustees who manage the charity** 

|**Trustee name**|**Ofce (if**<br>**any)**|**Dates acted if not for**<br>**whole year**|**Name of person (or body) enttled**<br>**to appoint trustee (if any)**|
|---|---|---|---|
|Amy Thompson|Chair|Appointed 11 October 2021|Elected by PTA members|
|Lisa Stephenson|Trustee|Appointed 25 June 2025|Elected by PTA members|
|Victoria Bolton|Trustee|Appointed 25 June 2025|Elected by PTA members|
|Catherine<br>Greenall|Trustee|Appointed 19 November<br>2018|Elected by PTA members|
|Louise<br>Swindlehurst|Trustee|Appointed 19 November<br>2018|Elected by PTA members|
|Helen<br>Whitehead|Trustee|Appointed 19 November<br>2018|Elected by PTA members|



## **Corporate trustees – names of the directors at the date the report was approved** 

Not applicable. 

## **Name of trustees holding title to property belonging to the charity** 

Not applicable. 

## **Funds held as custodian trustees on behalf of others** 



## **Description of the assets held in this capacity** 

None. **Name and objects of the charity on whose behalf the assets are held and** Not **how this falls within the custodian charity’s objects** applicable. **Details of arrangements for safe custody and segregation of such assets from** Not **the charity’s own assets** applicable. 

## **Additional information (optional)** 

## **Names and addresses of advisers** 

**Type of adviser Name Address** 18 Main Rd, Windermere Bank The Cumberland Building Society LA23 1DY 8 Fairfield Road, Independent Examiner Mrs Sarah Tasker Windermere, LA23 2DR **Name of chief executive or names of senior staff members** Not applicable. 

## **Exemptions from disclosure** 

**Reason for non-disclosure of key personnel details** Not applicable. 

## **Other optional information** 

None. 

## **Declarations** 

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees 



**Signature(s)** _Amy Thompson_ 

**Full name(s)** Amy Thompson 

**Position** Chair 

**Date** 

20[th] May 2026 



|*£1257.44 chq to St M&M made up of:||
|---|---|
|School Council:||
|Microphones|23.32|
|Basketball net|52.99|
|Netball net|79.99 (£110 stll lef to|
|Play equipment|114.99|
|**Total:**|**271.29**|
|Main school:||
|Easter eggs & cakes|28.18|
|Pre-school changing table|389.97|
|Class funds:||
|Y1 & Y2 jety museum trip|218|
|Recepton Maize Maize trip|350|
|**Total:**|**986.15**|
|** £857 chq to St M&M made up of:||
|Y3 Conishead trip|65|
|Y1 trip|196|
|Y2 trip|196|
|Y5 trip transport|200|
|Y6 trip transport|200|
|**Total:**|**857**|
|*** chq for £1247.07 to St M&M made up of:||
|**Class funds:**||
|Nursery play farm|62.74|
|Nursery main school budget overspend|99.18|
|Y3 £180 minibus & £110 camp in September|290|
|Y6 minibus £180 & £100 lake cruise|280|
|Recepton - money already paid to school but not spent|-96.5|
|**Total:**|**635.42**|
|**** chq for £732.87 to St M&M made up of:||
|School Council money lef over|432.21|
|School Council money for play equipment already purchased through school|300.66|
|**Total:**|**732.87**|
|****** chq for £21,617.65 to St M&M for swimming pool made up of:||
|Paypal Giving cheque 13/09/24|443.74|
|Pool fun day net proft|3632.67|
|Car boot sale spaces|190|
|Swim sponsorship money|1308|
|Anonymous donaton|10000|
|Paypal Giving cheque (to be banked)|317.82|
|Additonal swim sponsorship|375|
|Paypal Giving donatons from 2023/24|1350.42|
|English Lakes Hotels donaton|4000|
|**Total:**|**21617.65**|





**Bank Reconciliaton** 

## **Cash Book** 

Cash Book Balance at start of financial year 01/08/2024 Income (ongoing) Expenditure (ongoing) Cash Book Balance 

## **Bank account** 

Bank balance at 31/7/2025 Cash in hand Total balance 

£10,598.81 £30,355.54 £31,506.04 **£9,448.31** 9448.31 £0.00 **£9,448.31** 

## **NOTES:** 

|£2,906.27|paid in on 11/12/24 is made up of:|
|---|---|
|515|Movie night proft|
|819.62|Xmas rafe proft|
|1256.09|Xmas fair proft|
|370|Return of foat|
|7.17|Cash in hand|
|5|Sponsored bounce donaton|
|2972.88||
||Minus expenses paid out:|
|5.57|Nursery stay & play food|
|41.18|C Greenall Greek day costs|
|19.86|Nursery supplies|
|2906.27||
|4699.99|Cash paid in to bank 19/5/25 is made up of:|
|490|Disco & fun day foats returned (£430 & £60)|
|41|Movie night cash sales|
|1490.75|Disco cash sales|
|3823.42|Pool Fun Day cash sales|
|5845.17|Total income|
||Minus expenses paid out:|
|37|Movie night snacks|
|66.5|Disco hotdogs|
|11.49|Liz R Nursery supplies|
|482.32|Sweet Traditons sweets & eggs|
|168|Tilberthwaite trip food|
|20|Y6 trip parking|
|114.86|Crisps & drinks|
|200.01|Amy T for rafe tckets, tatoos, face paints & food|
|15|Staveley school sweets prizes|
|30|Cash advance to Liz R|
|1145.18|Total expenses|
|4699.99|Cash banked|
|2297.97|Cash paid into bank 1/07/25 is made up of:|
|375|Swimming sponsorship money for swimming pool fund|
|376.02|Y6 peformance cash sales|
|884.51|Summer Fair cash sales|
|165.40|Cake sale cash sales|
|630|Float return|
|2430.93||
||Minus expenses paid out:|
|30|Nursery class fund play house paintng|
|58.26|Ice creams|
|44.7|Hot dogs|
|132.96|Total expenses|
|2297.97|Cash banked|





## **NOTES ON FINAL CHEQUE AMOUNTS** 

|**Pool fun day net proft***||
|---|---|
|Total gross cash sales on the day|3823.42|
|Minus costs of:||
|Sweets|37.32|
|Rafe tckets|10|
|Staveley School sweets|15|
|Crisps and sof drinks|104.44|
|McClures food|23.99|
|Total costs|190.75|
|**Net proft**|**3632.67**|
|**Paypal giving donatons from 2023/24||
|Cheque received 01/05/2024|1087.38|
|Cheque received 14/06/2024|623.04|
|**Total donatons**|**1710.42**|
|Minus donatons for Nursery rocking horse|360|
|**Total to be credited for swimming pool**|**1350.42**|





## Independent Examiner’s Report to the Trustees of St Martin and St Mary C of E Primary School PTA 

I report on the accounts of the charity for the year ended 31[st] July 2025 

## Respective responsibilities of trustees and examiner 

The charity’s trustees are responsible for the preparation of the accounts. 

The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- follow the procedures laid down in the General Directions given by the Charity Commission, and 

- state whether particular matters have come to my attention. 

## Basis of independent examiner’s report 

My examination was carried out in accordance with the General Directions given by the Charity Commission. 

An independent examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. 

The procedures undertaken do not provide all the evidence required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view. 

## Independent examiner’s statement 

In connection with my examination, no matter has come to my attention: 

1. Which gives me reasonable cause to believe that the charity has not kept proper accounting records or the accounts do not accord with those records. 

2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 



Signed: ___________________________ 


Name: Sarah Tasker 

Independent Examiner 

Relevant qualification/experience: Bookkeeper / AAT Level 2 Qualified 

Date: _21.05.26__________________________