## **Trustees’ Annual Report for the period**
**From 01.09.2019 Period start date To Period end date**
**31.08.2020**
## **Charity name: Aberporth Bilingual Playgroup**
## **Charity registration number:1180959**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 Aberporth Bilingual Playgroup
purposes of the charity aims to:
as set out in its Provide excellent quality pre-
governing document school care and education for
twenty one, 2 – 4 year old
children, within the community
and wider areas. We provide
sessional care and we are open 5
days a
week, from Monday to Friday 9am
–midday (term time). We are a
traditional Playgroup who
operates from a large chapel hall
in the heart of Aberporth.
Provide excellent quality day care
that enhances the development,
care and education of preschool
children in a safe and stimulating
environment, where they learn
through play in partnership with
parents and guardians.
Summary of the main Para 1.17 and We offer early year’s education,
1.19
activities in relation to which leads to the New
those purposes for the Foundation Stage of children’s
public benefit, in learning. The early year’s
particular, the activities, curriculum is about the child and
projects or services we meet children’s needs as
identified in the individuals. Therefore we offer
accounts. well-structured and purposeful
activities to enhance and
extend the children’s learning
and development. We offer this
experience bilingually in
valuable preparation for primary
school. As well as offering the
opportunity to learn Welsh
the children also learn about the
culture and heritage of Wales. We
offer equal opportunity to
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**all children regardless of gender, racial origin, cultural background and disability. We welcome parents and guardians who want to become directly involved in the activities of our setting and provide opportunities to do so. We also offer access to training and qualifications for our parents. We encourage and support our parents and guardians to understand and provide for the needs of their children. We embrace the ethos and principles of Wales Pre-schools Providers Association. Aberporth Bilingual Playgroup follows Welsh Government initiatives by implementing the Foundation Phase, Flying Start approach, Design to Smile initiative, Healthy Pre-school Scheme, Elklan Speech and Language scheme. We carry out Wellcomm assessments. Aberporth Bilingual Playgroup is run by a professional voluntary Committee and registered with Wales Pre-school Providers Association (Wales PPA), Care Inspectorate Wales (CIW) and ESTYN - Her Majesty’s Education Inspectorate Wales** Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference **n/a** Para 1.38 Policy on grant making **n/a** Para 1.38 Policy on social investment including program related investment **n/a** Para 1.38
Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
Early part of the year saw some
staff changes with the loss of
another long term member of
Summary of the main Para 1.20 staff. |The dynamic settled
achievements of the quickly and new members to the
charity, identifying the team have fitted in well and
difference the charity’s contributed to the running of
work has made to the setting in a positive manner.
circumstances of its March 2020 saw playgroup closed
beneficiaries and any due to Covid-19. The financial
wider benefits to society implications of the closure were
as a whole. initially a major concern and
playgroups eligibility for support
were complicated.
Playgroup staff stepped up to the
challenge and 2 members
supported Ceredigion County
Council to manage their hwb
provision for key workers and
vulnerable families. Staff
initiative to support our families
online with check ins and
activities were welcomed.
This is unprecedented times for
playgroup but the management
committee and playleaders are
positive that we will come
through things and continue to
provide a quality service to our
families.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other
## **Financial Review**
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
The principle source of funds is
playgroup fees; this is covered by
The charity’s principal parents, flying start and 3 year
sources of funds Para 1.47 old funding as appropriate
(including any
fundraising)
n/a
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The main potential risk for
playgroup at present is covid 19
A description of the Para 1.46 and how it will impact provision
principal risks facing the in the future.
charity Potential future loss of its
premises dependant on the
continuation of the chapel.
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The trustees and management
methods including committee are elected by
details of any parents.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The management committee
oversees the day to day
The charity’s management of the playgroup
organisational structure Para 1.51 and has control over financial and
and any wider network legal position.
with which the charity It supports the staff with day to
works day running and the parents
committee with its events and
contribution to playgroup
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number
Charity's principal
address
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Vanessa Owens Chair
2 Gemma Dunn Vice Chair
Deborah Secretary
3
Elsaesser
4 Kathy French Treasurer
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)** SV Owens **Full name(s)** Vanessa Owens
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 01.10.2020
**Aberporth Bilingual Playgroup**
**No (if any) 1180959**
## **Receipts and payments accounts**
Period start date Period end date **To** 01.09.19 31.08.2020
**For the period from**
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 9,264 - - 9,264
Funding 35,332 - - 35,332
Grants 3,338 - - 3,338
Fundraising 615 - - 615
HMRC 1,300 - - 1,300
Sundries 35 - - 35
- - - -
- - - -
49,884 - - 49,884
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 49,884 - - 49,884
A3 Payments
Wages & Staff Expenses 41,104 - - 41,104
Rent 2,062 - - 2,062
Admin 673 - - 673
HMRC 7 - - 7
Assoc Fees 97 - - 97
Website 32 - - 32
Training 170 - - 170
Sundries 200 - - 200
- - - -
Sub total [ 44,345 ] - - 44,345
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 44,345 - - 44,345
Net of receipts/(payments) 5,539 - - 5,539
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 5,539 - - 5,539
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank account|**_Total cash funds_**|**to nearest £**
**8,666**
**-**
**-**
**8,666**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
||SV Owens||SARAH VANESSA||OWENS|
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CC16a
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Last year
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## **to the nearest £**
**-**
**-**
**-**
**-**
**Endowment funds to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval 01.10.2020
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Aberport**
**Report to the trustees/ members of**
Charity Name Aberporth Bilingual Playgroup
**On accounts for the year ended**
31.08.2020
**Charity** 1180959 **no (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:**
S Rapthel
**Date:** 01.10.2020
1
**Oct 2018**
**IER**
**Name:** SINA RAPTHEL
**Relevant professional qualification(s) or body (if any):**
**Address:** 12 Clos Y Fferm, Aberporth, Cardigan, Ceredigon SA43 2BH
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**Oct 2018**
**IER**
## **Give here brief details of any items that the examiner wishes to disclose** .
Playgroup income has been lower than projected for the year due to the enforced closure of the setting and not being able to hold its usual fundraising activities over the Summer due to Covid-19. I am of the understanding that the charity are in the process of applying for a sustainability grant which will assist the ongoing provision of the playgroup.
3
**Oct 2018**
**IER**