## 



**PENRHYS PILGRIMAGE PROJECT CIO 1180932 FINANCE REPORT Year Ending December 2023** 

## **Chair : Helen Lloyd Jones Treasurer : Robert Moverley** 

## **Summary** 

This is the finance report for the Penrhys Pilgrimage Project for the year ending 31st December 2023. It provides a summary of the finances managed by the project from 1st January 2023 until 31st December 2023. This includes details of the banking arrangements, a summary of the financial activity and a financial statement covering the period of the report. 

## **Banking Arrangements** 

The project holds its funds with Barclays and uses online banking for the majority of the financial administration. There are 2 accounts - a Community Account and a Business Premium Account. These accounts require 2 signatories on cheques and a second authorisation for any online transactions. The signatories to the accounts are Rob Moverley, Helen Lloyd-Jones and Allan Cook. The majority of the money is held in the Community Account where all transactions are carried out. The cheque book and paying-in book are held with the treasurer. The Project is registered with HMRC for Gift Aid purposes. A Just Giving site has also been set up (https://www.justgiving.com/ penrhyspilgrimageway) to allow people to fund raise for the Project and Claim Gift Aid where appropriate. 

## **Summary of Financial Activity** 

During 2023 the project received £2,590. This included £2,000 gift to help pay for the information boards at Creigiau and Trebanog, together with other gifts from people who have walked the route and some money from talks given by the trustees. The project also received a grant of £250 from Welsh Water  for environmental work on the route. 

The main areas of expenditure during 2023 are payments for improvements to the environment in the Trealaw area, e.g. the artwork on the 100 steps and the Project’s insurance. 

The designs of the information boards for Creigiau and Trebanog were completed during the year with total costs estimated at £3,588 (including VAT) each. The Trustees agreed to cover any shortfall in costs (approximately £1,500) from the General Fund. 

The costs of supporting and maintaining the Website were again born by the Llandaff Diocese. 

## **Accounts for 2023** 

The accounts for 2023 are shown below. The following is a summary 

During the period the project received £2,591.48 and spent £1,111.35, leaving a balance of £14,564.21. Of this £6,915.70 is held as Restricted Funds. 

These accounts have been reviewed by Mrs. Sian Gill during October 2024. 



## **Penrhys Pilgrimage Project Account 2023** 

||||||||**Opening Balance**|**£13084.08**|
|---|---|---|---|---|---|---|---|---|
||||||||||
|**Receipts**||Who|What|Category|Sub Category|Fund|Amount|Total|
|**25/01/2023**|Direct Credit from|Welsh Water|Grant|Grants|Welsh Water|Welsh Water<br>Community Fund|£250.00|£250.00|
|**27/03/2023**|Direct Credit from|Just Giving|Fundraising from Guided<br>Pilgrimage|Donations|Gifts|General|£248.73|£248.73|
|**29/03/2023**|Direct Credit from|Just Giving|Fundraising from Guided<br>Pilgrimage|Donations|Gifts|General|£38.00|£38.00|
|**05/04/2023**|Direct Credit from|Jusy Giving|Fundraising from Guided<br>Pilgrimage|Donations|Gifts|General|£4.75|£4.75|
|**22/05/2023**|Direct Credit from|Helen Lloyd Jones|Talk to Creigau WI for<br>Creigau Info Board|Donations|Gifts|Information Boards|£30.00|£30.00|
|**13/09/2023**|Direct Credit from|Helen Lloyd Jones|Talk|Donations|Gifts|Information Boards|£20.00|£20.00|
|**27/10/2023**|Direct Credit from|Yewlett H|Donation for for Creigau<br>Info Board|Donations|Gifts|Information Boards|£2000.00|£2000.00|
|||||||||£0.00|
||||||||||
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||||||||||
||||**Total Receipts**|||||£2591.48|
||||||||||
|**Payments**||Who|What|Category|Sub Category|Fund|Amount|Total|
|**06/01/2023**|Online Banking TFR|Wyn Hughes|Christmas Tree|Community<br>Engagement|Christmas Trees|C F In Wales|£85.00|£85.00|
|**23/01/2023**|Online Banking TFR|Zurich|Insurance|Administration|Insurance|General|£242.20|£242.20|
|**23/01/2023**|Online Banking TFR|Integrated Graphics Ltd|Signage of Artwork for<br>Radyr Woods|Community<br>Engagement|Artwork|C F In Wales|£267.17|£282.00|
|||||Community<br>Engagement|Artwork|Welsh Water<br>Community Fund|£14.83||
|**09/02/2023**|Online Banking TFR|Victoria Lowry|Travel to Move Perei to<br>Penrhys|Travel|Car|General|£13.25|£13.25|
|**22/02/2023**|Online Banking TFR|Media Design|Replacement Stamps for<br>Groesfaen|Passports|Passport Stamps|Passport Stamps|£103.20|£103.20|
|**04/10/2023**|Online Banking TFR|Integrated Graphics Ltd|Signage of Artwork for 100<br>Steps|Community<br>Engagement|Artwork|Welsh Water<br>Community Fund|£117.60|£117.60|
|**30/11/2023**|Online Banking TFR|Zurich|Insurance|Administration|Insurance|General|£213.10|£213.10|
|**11/12/2023**|Online Banking TFR|Wyn Hughes|Christmas Tree|Community<br>Engagement|Christmas Trees|C F In Wales|£55.00|£55.00|
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||||**Total Payments**|||||£1111.35|
||||||||||
||||||||**Net Receipts /**<br>**Payments**|**£1480.13**|
||||||||||
||||||||**Closing Balance**|**£14564.21**|
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## **ACCOUNTING POLICIES** 

The financial statements have been prepared in accordance with the Charities Act 1993 Section 42(3), using the Receipts and Payments basis available to small charities. 

## **FUND ACCOUNTING** 

**Unrestricted Funds** may be used by the project for any of its ordinary purposes. 

**Designated Funds** represent unrestricted funds set aside by the project for specific designated purposes; they can be transferred back into general funds at the project’s decision. 

1 



## **Summary of Spend By Fund** 

## Unrestricted Fund Details 

|**Fund Name**|**Opening Balance**|**Paid In**|**Transfers**|**Paid Out**|**Closing Balance**|
|---|---|---|---|---|---|
|General|£1916.31|£291.48||£468.55|£1739.24|
|Total|£1916.31|£291.48|£0.00|£468.55|£1739.24|
|Designated Fund Details||||||
|**Fund Name**|**Opening Balance**|**Paid In**|**Transfers**|**Paid Out**|**Closing Balance**|
|Pentyrch Community PCC|£700.00|£0.00||£0.00|£700.00|
|Welsh Water Community Fund|£0.00|£250.00||£132.43|£117.57|
|Passport Stamps|£213.30|£0.00||£103.20|£110.10|
|Radyr & Morganstown|£31.60|£0.00||£0.00|£31.60|
|Information Boards|£2900.00|£2050.00||£0.00|£4950.00|
|Total|£3844.90|£2300.00|£0.00|£235.63|£5909.27|



**Restricted Funds** represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose.  These funds can only be spent on the specific purpose for which they were given.  Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds. 

## Restricted Fund Details 

|**Fund Name**|**Purpose**|**Opening Balance**|**Paid In**|**Paid Out**|**Closing Balance**|
|---|---|---|---|---|---|
|Rambler’s Holiday Trust|Waymarking|£499.50|£0.00|£0.00|£499.50|
|John Andrews Trust|Convert Styles to<br>Gates|£2515.00|£0.00|£0.00|£2515.00|
|C F In Wales|Environmental Work in<br>|RCT|£407.17|£0.00|£407.17|£0.00|
|Rambler’s Holiday Trust -Styles|Convert Styles to<br>Gates|£3000.00|£0.00|£0.00|£3000.00|
|Trivallis Fast Track Fund|Workshops in RCT|£0.00|£0.00|£0.00|£0.00|
|Trivallis Community Investment Fund|Website Development|£901.20|£0.00|£0.00|£901.20|
|Total||£7322.87|£0.00|£407.17|£6915.70|



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## 

|||||Penrhys Pilgfimage|Project 2023|||
|---|---|---|---|---|---|---|---|
|Cdeoory|Subc.tegory|||k&tsd||||
|openlruBal.@|||||||¤1m&.m|
|ffiuoG||al|6|e_os.w|mm|at_¤||
||Fund-ra6ing||0||c0 00|c0_m||
|TolalooMllods|||||||u341.4|
|Ghnb|Rambl*Hol6ay||0|0|tr.00|a0.m||
||Trusl|||||||
||John AndrewsTrusl||0|o|¤0.00|mm||
||Pa$pon samps||o|0|¤0.m|m.m||
||||0|f250.il)|e0.00|c250.m||
|TotalGMts|||||||¤250.m|
|Tot6llrcom|||||||e2591-48|
|ErpendtruE|||||||.t|
|Ad6lnlsLaton||1455.30||o|e0.00|q6_30||
||P6!age||0|0|to00|m_00||
||surjonary||0|o|t0.00|c0.00||
|Totat|||||||t65.S|
|Addlnlslrdlon||||||||
|Wayila*l.gand|ma*¤B||0|o|90.m|r0m||
|Fu.oltu¤||||||||
||||0|0|$.m|s_m||
||Styles and Gales||0|o|c0.00|mm||
||dc.||0|0|t0.m|f0@||
||lnfomalbn Boads||0|0|r0.00|t000||
|TolalWayilarklng|||||||c0.00|
|rnd FohRse||||||||
|T@el|||0|0|m.00|s0.m||
||||0|0|t0_00|r0.00||
|||t13-25||o|90.m|t13.25||
|TotalTkvel|||||||s13.25|
|Cohfrunlty<br>ErBag6ffil|||0|0|e0_00|m.m||
||||0|0|¤1{.@|ar4000||
||||0|f132_43|t267.17|$99.m||
||||a|o|ro.m|||
|Tohlcomu.lty|||||||c539 60|
|Engag9mnt||||||||
|Pasaporta|Paspo(Stamps|||¤103.20|r0.00|t103.20||
|?olalPespotu|||||||e103.20|
|WebSll¤|||0|0|¤o.m|m.00||
||H6sting||0|0|t000|m.m||
|TotalWobs[o|||||||m_00|
|Total¤rp¤nses|||||||t1111.35|
|Cbdr¤ Bala@|||||||s14H.21|
|APPROVED by|the Trustees Meeting|heldon||1stOctober 2024|||and signed onits|
|behalf||||||||
|by<br>HelenLloydJones||||(name)|\ru\u|\Iq[\%|(signalure)|





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