**Penrhys Pilgrimage Project CIO 1180932 : Trustees � Report 2022** ## **PENRHYS PILGRIMAGE PROJECT: TRUSTEES � REPORT FOR 2022** 1. The Penrhys Pilgrimage Project (PPP) was registered as a Charitable Incorporated Institution (CIO Number 1180932) on 30 November 2018. Its only voting members are its Charity Trustees - all appointed by the Charity itself viz Lady Helen Lloyd Jones (Chairman); Rob Moverley (Treasurer); Kay Powell (Secretary); Allan Cook, and Sir Chris Bryant MP for Rhondda. 2. The principal office of the CIO is at Llanfair Uniting Church, Penrhys, RCT CF43 3RH 3. The objects of the CIO are: - to improve for the benefit of the public the route of the old Penrhys Pilgrimage from Llandaff to Penrhys, encouraging use of the path by waymarking, planting and incorporating public art; and - to advance education of the public in the conservation, preservation and enhancement of the natural and cultural environment to enhance their health, well-being, knowledge and skills. 4. Our Community Bank Account is with Barclays Bank. Public Liability Insurance has been in place from August 2018 and has been renewed annually. 5. The year to 31[st] December 2022 was again impacted by the Covid 19 Pandemic. We continued to make progress in line with our 25 February 2019 Business Plan. We communicated as Trustees and with our wider community of supporters mainly via ppwp2020@gmail.com . Two meetings of the Working Party were held during the year - on 9 November - both on Zoom, enabling a larger number of people to participate than would have been practical in person. 6. Continued progress was made on elements of our Business Plan as follows: 6.1 our Trustees continued to liaise with Members and Officers of Cardiff Council and Rhondda Cynon Taf County Borough Council, and with Community Councils on maintenance issues, waymarking, stile replacement - including two at Creigiau - and with the landowner re a locked stile at Dinas Rhondda; 6.2 all waymarkers were photographed and uploaded with grid information onto an Epi-Collect system linked to our web-site, contact established with Community Councils and volunteers �illing �� �e���� main�enance i���e� �� �he a������ia�e C��ncil�� Righ�� �f Wa� Office� , and stocks of waymarkers built up to enable future maintenance beyond the end of the project; 6.3 environmental grants were used to fund clearance of the area alongside the steps leading from Dinas Rhondda towards Garth Park, Japanese Knotweed there was treated with chemicals and the handrail repaired; 6.4 work continued on identifying maintenance requirements along the path and potential sources of funding, including for major repairs needed at Pantawel Lane and the former rail bridge at Treferig - with diversions sign-posted at both locations; 1 of 2 PeThrh¥s Pfoje(t ao I￿932. Trusteè￿ Report 2022 6.5 InforrDotion P4)ard5 were erected at Dina5 Rhondda and c.re￿la1I, JTKI ThK•re were i produab)n-. 6.6 work was report￿1 as clost to comploiion on K¢yStage 3 and 4 worksheets and Vidl￿$ in En81i5h and Welsh.. &7 fiJndinK wa5 obtatnEd for communTty art projec15 involvrng primary and 5econd3ry 5choDI pupils ift TreaLiw and Hermit W¢Thl in Ratyr, tor wildllower see.ds and snowdrop bulbsto be planted along the path by pupils trom Penrhys. LIantri￿4Dl, Brynderi, Radyr, Danexourt, Pencae lind Lathdral xhools. lind for planlinK ol window lyJxts oft housts in Titataw: 6.8 the 2.5 metre tall 'Peri the Pilgrim. puppet - desrgned, ffiade artd operaied by 5tsff and students * Cole8 y Cymoedd - was filmed at Llandaff Cathedral ar￿ at Llantri5ant and Penrhy8 and publicity foi PPP continuttl via wr Facebook paee and other me¢Jia. includin Èwa -wale5 Wlth the equivalent in Wèlsh: mrkn, www.taf(h ererindcé 6,9 the projert benefitte.d trom eTant.s and donatsDn.s frum rnany sourTrs including Triwallis, CommUn￿V Councils and indNtrJuals- including trom another live story-telling e￿nt. organised and preseritvd by Steve Killick in Uandaff, - as idei)tified in our Flnancial Re￿rt,- G.10 the first Iwo guidqd pilgrimages tL)Jk place. and the Path wès ustd by Indivlduals. some of whom used thelrwalk to raisè money forcharitable Eauses- includiw6 une fur Long Lovid - and by other Kr(yJps ol walkers and runner8 ha5 continued to incrp.ase,' &11 thp TrurtPP.s had prp.virAjf￿ aRrped t() p.xtp.nd thp tirr￿*ramp. of the pmpprt in vie.w of the restl￿tIO￿5 cèused by the Covid, and c¢fttii)ued to focus on completing PPP by ihe end uf 2024. Slgmd lry the Chalrnian: ' Date: 2ot2 **PENRHYS PILGRIMAGE PROJECT CIO 1180932 FINANCE REPORT Year Ending December 2022** ## **Chair : Helen Lloyd Jones Treasurer : Robert Moverley** ## **Summary** This is the finance report for the Penrhys Pilgrimage Project for the year ending 31st December 2022. It provides a summary of the finances managed by the project from 1st January 2022 until 31st December 2022. This includes details of the banking arrangements, a summary of the financial activity and a financial statement covering the period of the report. ## **Banking Arrangements** The project holds its funds with Barclays and uses online banking for the majority of the financial administration. There are 2 accounts - a Community Account and a Business Premium Account. These accounts require 2 signatories on cheques and a second authorisation for any online transactions. The signatories to the accounts are Rob Moverley, Helen Lloyd-Jones and Allan Cook. The majority of the money is held in the Community Account where all transactions are carried out. The cheque book and paying-in book are held with the treasurer. A Just Giving site has also been set up (https:// www.justgiving.com/penrhyspilgrimageway) to allow people to fund raise for the Project and Claim Gift Aid where appropriate. ## **Summary of Financial Activity** During 2022 a grant was received from the Community Foundation Wales (administered by Trivalis) for an information board at Trebanog. Donations were received from individuals who had done the walk or who have an interest in the project along with a gift from the Radyr and Morganstown History Society. These were either received for a set purpose or to be used as needed. Payments were made for Environmental work at the 100 steps, replacement furniture (changing styles to gates) and some support for the Storytelling event at the beginning of the Guided Pilgrimage. There was also a payment for signage for artwork in Radyr Woods. The payment for the annual Insurance was delayed until January 2023. The costs of supporting and maintaining the Website were again born by the Llandaff Diocese. ## **Accounts for 2022** The accounts for 2022 are shown below. The following is a summary During the period the project received £3,414.14 and spent £4,869.75, leaving a balance of £13,064.08. Of this £7,322.87 is held as Restricted Funds. These accounts have been reviewed by Mrs. Sian Gill during October 2023. ## **Penrhys Pilgrimage Project Account 2022** ||||||||**Opening Balance**|**£14539.69**| |---|---|---|---|---|---|---|---|---| |||||||||| |**Receipts**||Who|What|Category|Sub Category|Fund|Amount|Total| |**16/03/2022**|Direct Credit from|Radyr and Morganstown
History Society|Information Board|Donations|Gifts|Information Boards|£500.00|£500.00| |**04/04/2022**|Direct Credit from|Just Giving|Fundraising from Guided
Pilgrimage|Donations|Gifts|General|£174.98|£174.98| |**06/04/2022**|Direct Credit from|Just Giving|Fundraising from Guided
Pilgrimage|Donations|Gifts|General|£16.61|£16.61| |**13/04/2022**|Direct Credit from|Jusy Giving|Fundraising from Guided
Pilgrimage|Donations|Gifts|General|£21.37|£21.37| |**28/04/2022**|Direct Credit from|Community Foundation
Wales|Information Board
Trebanog|Grants|Community
Foundation Wales|Information Boards|£2000.00|£2000.00| |**04/05/2022**|Direct Credit from|Jusy Giving|Fundraising from Guided
Pilgrimage|Donations|Gifts|General|£40.07|£40.07| |**11/05/2022**|Direct Credit from|Helen Lloyd Jones|Talk to Creigau WI for
Creigau Info Board|Donations|Gifts|Information Boards|£40.00|£40.00| |**30/05/2022**||HMRC Charities|Gift Aid Claim|Sundry Income|Gift Aid|General|£161.11|£561.11| |||||Sundry Income|Gift Aid|Information Boards|£400.00|| |**11/05/2022**|Direct Credit from|Helen Lloyd Jones|Gift from Tony|Donations|Gifts|Information Boards|£60.00|£60.00| |||||||||£0.00| |||||||||£0.00| |||||||||£0.00| |||||||||£0.00| |||||||||£0.00| |||||||||| |||||||||| |||||||||| |||||||||| ||||**Total Receipts**|||||£3414.14| |||||||||| |**Payments**||Who|What|Category|Sub Category|Fund|Amount|Total| |**13/01/2022**|Online Banking TFR|Rob Moverley|Trowels for Schools|Community
Engagement|Snowdrops|C F In Wales|£38.32|£38.32| |**13/01/2022**|Online Banking TFR|David Barnes|Knotweed Treatment|Community
Engagement|Japanese
Knotweed|C F In Wales|£100.00|£100.00| |**13/01/2022**|Online Banking TFR|Anglia Bulbs|Purchase of Snowdrops|Community
Engagement|Snowdrops|C F In Wales|£100.00|£100.00| |**15/01/202**|Online Banking TFR|Rob Moverley|Gloves for Schools|Community
Engagement|Snowdrops|C F In Wales|£11.99|£11.99| |**18/01/2022**|Online Banking TFR|Helen Lloyd Jones|Trowels and Gloves for
Schools|Community
Engagement|Snowdrops|C F In Wales|£45.52|£45.52| |**16/02/2022**|Online Banking TFR|Rhondda Cynon Taf|Styles and Furniture|Way Marking and
Furniture|Styles and Gates|John Andrews Trust|£1485.00|£1485.00| |**28/04/2022**|Online Banking TFR|Helen Lloyd Jones|Ink for Passport Stamps|Passports|Ink for Passport
Stamps|Passport Stamps|£16.70|£16.70| |**28/04/2022**|Online Banking TFR|Llandaff Cathedral|Use of rooms for
Storytelling event|Sundry|Gift Transfer|General|£30.00|£30.00| |**28/04/2022**|Online Banking TFR|Llanfair Uniting Church|Transport to Storytelling
Event|Sundry|Gift Transfer|General|£200.00|£200.00| |**02/07/2022**|Online Banking TFR|Integrated Graphics Ltd|Signage of Artwork for
Radyr Woods|Community
Engagement|Artwork|Radyr &
Morganstown|£510.00|£510.00| |**14/07/2022**|Online Banking TFR|Wyn Hughes|Planters|Community
Engagement|Planters|C F In Wales|£50.00|£50.00| |**05/10/2022**|Online Banking TFR|Rhondda Cynon Taf|Dinas Information Board|Way Marking and
Furniture|Information Boards|Information Boards|2000|£2282.22| |||||||General|£282.22|| |||||||||| |||||||||| |||||||||| |||||||||| ||||**Total Payments**|||||£4869.75| |||||||||| ||||||||**Net Receipts /**
**Payments**|**-£1455.61**| |||||||||| ||||||||**Closing Balance**|**£13084.08**| |||||||||| ## **ACCOUNTING POLICIES** The financial statements have been prepared in accordance with the Charities Act 1993 Section 42(3), using the Receipts and Payments basis available to small charities. ## **FUND ACCOUNTING** **Unrestricted Funds** may be used by the project for any of its ordinary purposes. **Designated Funds** represent unrestricted funds set aside by the project for specific designated purposes; they can be transferred back into general funds at the project’s decision. 1 ## **Summary of Spend By Fund** |Unrestricted Fund Details|Unrestricted Fund Details|Unrestricted Fund Details|Unrestricted Fund Details|Unrestricted Fund Details|Unrestricted Fund Details| |---|---|---|---|---|---| |**Fund Name**|**Opening Balance**|**Paid In**|**Transfers**|**Paid Out**|**Closing Balance**| |General|£2014.39|£414.14||£512.22|£1916.31| |Total|£2014.39|£414.14|£0.00|£512.22|£1916.31| |Designated Fund Details|||||| |**Fund Name**|**Opening Balance**|**Paid In**|**Transfers**|**Paid Out**|**Closing Balance**| |Pentyrch Community PCC|£700.00|£0.00||£0.00|£700.00| |Llantrisant Community Council|£0.00|£0.00||£0.00|£0.00| |Passport Stamps|£230.00|£0.00||£16.70|£213.30| |Radyr & Morganstown|£541.60|£0.00||£510.00|£31.60| |Information Boards|£1900.00|£3000.00||£2,000.00|£2900.00| |Total|£3371.60|£3000.00|£0.00|£2526.70|£3844.90| **Restricted Funds** represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds. ## Restricted Fund Details |**Fund Name**|**Purpose**|**Opening Balance**|**Paid In**|**Paid Out**|**Closing Balance**| |---|---|---|---|---|---| |Rambler’s Holiday Trust|Waymarking|£499.50|£0.00|£0.00|£499.50| |John Andrews Trust|Convert Styles to
Gates|£4000.00|£0.00|£1,485.00|£2515.00| |C F In Wales|Environmental Work in
|RCT|£753.00|£0.00|£345.83|£407.17| |Rambler’s Holiday Trust -Styles|Convert Styles to
Gates|£3000.00|£0.00|£0.00|£3000.00| |Trivallis Fast Track Fund|Workshops in RCT|£0.00|£0.00|£0.00|£0.00| |Trivallis Community Investment Fund|Website Development|£901.20|£0.00|£0.00|£901.20| |Total||£9153.70|£0.00|£1830.83|£7322.87| 2 Category Analysls of Income ar￿ Expendlturg LKC Ur ##