Penrhys Pilgrimage Project CIO 1180932 : Trustees Report 2020
PENRHYS PILGIMAGE PROJECT: TRUSTEES REPORT FOR 2020
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The Penrhys Pilgrimage Project (PPP) was registered as a Charitable Incorporated Ins=tu=on (CIO Number 1180932) on 30 November 2018. Its only vo=ng members are its Charity Trustees - all appointed by the Charity itself viz Lady Helen Lloyd Jones (Chairman); Rob Moverley (Treasurer); Kay Powell (Secretary); Allan Cook and Chris Bryant MP for Rhondda.
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The principal office of the CIO is at Llanfair Uni=ng Church, Penrhys, RCT CF43 3RH
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The objects of the CIO are:
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to improve for the benefit of the public the route of the old Penrhys Pilgrimage from Llandaff to Penrhys, encouraging use of the path by waymarking, plan=ng and incorpora=ng public art; and
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to advance educa=on of the public in the conserva=on, preserva=on and enhancement of the natural and cultural environment to enhance their health, well-being, knowledge and skills.
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Our Community Bank Account is with Barclays Bank. Public Liability Insurance has been in place from August 2018, renewed in August 2019 and again in August 2020.
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The year to 31[st] December 2020 was impacted by the Covid 19 Pandemic. Only two mee=ngs were held during 2020 - on 14 January and 19 February - but those involved in the Penrhys Pilgrimage Working Party (PPWP) con=nue to communicate with Trustees and each other using the project e-mail: ppwp2020@gmail.com and work con=nued - as far as possible within the Covid Regula=ons - in line with the Business Plan confirmed by PPWP on 25 February 2019.
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It was very disappoin=ng that, aber the significant effort which had gone into prepara=ons, the Children’s Celebra=on of the Penrhys Pilgrimage Path due to take place in Llandaff Cathedral on 25 March 2020 with children in Year 6 from 6 Primary Schools had to be cancelled. However the music composed for the Celebra=on - Hilary Tann’s “Penrhys Fanfare” - is to be given its performance by the Na=onal Youth Orchestra of Wales during 2021.
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Despite the Pandemic we managed to make some progress on other elements of our Business Plan as follows:
7.1 Establishment of a website: www.penrhyspilgrimageway.wales with the equivalent in Welsh: www.taithpererindodpenrhys.cymru, and agreement from the Diocese of Llandaff to initally finance the hos=ng and later host both in the long term.
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Penrhys Pilgrimage Project CIO 1180932 : Trustees Report 2020
7.2 Some progress was made on erec=ng way-marks along sec=ons of the path, one s=le was replaced by a gate, and a start was made on erec=ng specially designed Informa=on Boards.
7.3 Publicity for PPP via a number of media channels and publica=ons:
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broadcast on Radio 4 in February 2020 of a walk along Penrhys Pilgrimage Way as one of Clare Balding’s ‘Ramblings’;
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a recording by Lauren Slye of Treorchy Comprehensive School of a teaching video for Year 7; a YouTube video released on Penrhys Pilgrimage Way;
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an on-line fund-raising Midsummer Night Storytelling event in June organised by Steve Killick featuring PPP;
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ar=cles by Professor Maddy Gray and by Allan Cook in the Na=onal Museum of Wales Friends magazine; and
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regular communica=on between our Chairman and our Trustees with our partners in Cardiff Council, Rhondda Cynon Taf County Council, Trivallis and other members of the PP Project via email and phone.
7.4 This publicity has lead to increasing use of the Path by individuals - some of whom have used their walk to raise money for charitable causes - and organised groups of walkers and runners.
7.5 Work has con=nued in liasion with the local authori=es to ensure comple=on of waymarking, to maintain progress on replacing s=les with gates, and - to enable this work - on making applica=ons for funding, and to assess maintenance requirements and poten=al sources of funding to remedy problems on sec=ons of the path, in par=cular at Pantawel Lane and the former rail bridge in Tonyrefail.
Signed by the Chairman:
Date: 18[th] October 2021
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PENRHYS PILGRIMAGE PROJECT CIO 1180932 FINANCE REPORT Year Ending December 2020
Chair : Helen Lloyd Jones Treasurer : Robert Moverley
Summary
This is the finance report for the Penrhys Pilgrimage Project for the year ending 31st December 2020. It provides a summary of the finances managed by the project from 1st January 2020 until 31st December 2020. This includes details of the banking arrangements, a summary of the financial activity and a financial statement covering the period of the report.
Banking Arrangements
The project holds its funds with Barclays and uses online banking for the majority of the financial administration. There are 2 accounts - a Community Account and a Business Premium Account. These accounts require 2 signatories on cheques and a second authorisation for any online transactions. The signatories to the accounts are Rob Moverley, Helen Lloyd-Jones and Allan Cook. The majority of the money is held in the Community Account where all transactions are carried out. The cheque book and paying-in book are held with the treasurer.
Summary of Financial Activity
During 2020 grants were received from the John Andrews Trust and the Rambler’s Holiday Charitable Trust (both to cover costs associated with changing styles to gates), and grants from Radyr and Morganstown Community Council and Llantrisant Community Council as a contribution to the cost of developing Passport Stamps. A storytelling event during the year also raised funds for the project and 2 Gift Aid claims were made. The majority of the expenditure was spent developing the Website, purchasing the Waymarkers and creating the Passport Stamps. Some money was also spend on education workshops in schools, including visits to prepare for the Celebration event in March, which sadly had to be postponed.
Accounts for 2020
The accounts for 2020 are shown below. The following is a summary
During the period the project Received £8,917.21 and spent £8,069.48, leaving a balance of £11,800.07. Of this £8,884.22 is held as Restricted Funds.
These accounts are due to be reviewed by Mrs. Sian Gill during September 2021
Penrhys Pilgrimage Project Account 2020
| Opening Balance | £10952.34 | |||||||
|---|---|---|---|---|---|---|---|---|
| Receipts | Who | What | Category | Sub Category | Fund | Amount | Total | |
| 20/01/2020 | Direct Credit from | John Andrews Charitable Trust |
Grant for replacing styles with gates |
Grants | John Andrews Trust | John Andrews Trust | £4000.00 | £4000.00 |
| 25/02/2019 | Direct Credit from | HMRC Charities | Gift Aid Claim | Sundry Income | Gift Aid | General | £17.51 | £17.51 |
| 23/03/2020 | Deposit (Caerphilly) | Tonyrefail Community Council |
Grant for Passport Stamps | Grants | Passport Stamps | Passport Stamps | £50.00 | £300.00 |
| Anon | Gift | Donations | Gifts | General | £250.00 | |||
| 03/03/2020 | Direct Credit | BBC Home Services | Payment for Ramblings food |
Donations | Gifts | General | £25.60 | £25.60 |
| 19/03/2020 | Direct Credit | Llantrisant Community Council |
Grant for Passport Stamps | Grants | Passport Stamps | Passport Stamps | £150.00 | £150.00 |
| 26/03/2020 | Direct Credit | Radyr and Morganstown Community Council |
Grant for Passport Stamps | Grants | Passport Stamps | Passport Stamps | £30.00 | £30.00 |
| 08/07/2020 | Direct Credit | Julie Schwarz | Storytelling Event | Donations | Fund-raising | General | £1249.60 | £1249.60 |
| 17/07/2020 | Deposit (Caerphilly) | Mrs A E Lawrence | Gift re storytelling | Donations | Gifts | General | £20.00 | £60.00 |
| Mrs L L Chappin | Gift re storytelling | Donations | Gifts | General | £25.00 | |||
| Dr E M Davey | Gift re storytelling | Donations | Gifts | General | £15.00 | |||
| 11/08/2020 | Deposit (Caerphilly) | Rambler’s Holiday Charitable Trust |
Grant for Styles | Grants | Ramblers Holiday Trust |
Rambler’s Holiday Trust -Styles |
£3000.00 | £3000.00 |
| 18/11/2020 | Direct Credit from | HMRC Charities | Gift Aid Claim | Sundry Income | Gift Aid | General | £84.50 | £84.50 |
| Total Receipts | £8917.21 | |||||||
| Payments | Who | What | Category | Sub Category | Fund | Amount | Total | |
| 23/01/2020 | Transfer | Claire Boot | Website Development | Website | Design | Trivallis Community Investment Fund |
£165.00 | £280.08 |
| Workshop at Penygawsi | Education | Workshops | Trivallis Fast Track Fund |
£60.00 | ||||
| Viewranger OS Map | Website | Design | Trivallis Community Investment Fund |
£20.00 | ||||
| Travel to Pengawsi | Travel | Train | Trivallis Fast Track Fund |
£7.40 | ||||
| Letters to Schools | Administration | Stationary | Trivallis Fast Track Fund |
£16.70 | ||||
| Letters to Schools | Administration | Postage | Trivallis Fast Track Fund |
£10.98 | ||||
| 20/02/2020 | Transfer | Claire Boot | Website Development | Website | Design | Trivallis Community Investment Fund |
£180.00 | £420.00 |
| Workshop at Penrhys | Education | Workshops | Trivallis Fast Track Fund |
£180.00 | ||||
| Workshop at Trealaw | Education | Workshops | Trivallis Fast Track Fund |
£60.00 | ||||
| 20/02/2020 | Transfer | Cardifff City Council | Waymarkers | Way Marking | Way markers | Rambler’s Holiday Trust |
£4500.50 | £4500.50 |
| 03/03/2020 | Transfer | Claire Boot | Website Development | Website | Design | Trivallis Community Investment Fund |
£135.00 | £275.20 |
| Workshop at Castellau Ysgol Gymraeg |
Education | Workshops | Trivallis Fast Track Fund |
£60.00 | ||||
| Workshop at Tref Y Ruig Primary |
Education | Workshops | Trivallis Fast Track Fund |
£60.00 | ||||
| Workshop Materials | Education | Workshops | Trivallis Fast Track Fund |
£3.00 | ||||
| Travel to Castellau Ysgol Gymraeg |
Travel | Train | Trivallis Fast Track Fund |
£11.70 | ||||
| Train from Penarth to Taffs Well 19/02/2020 for Claire Balding Programme |
Travel | Train | General | £5.50 | ||||
| 15/03/2020 | Transfer | Media Design | Design of Penrhys Pilgrimage Passport and Stamps |
Passports | Passport Design | Passport Stamps | £358.80 | £358.80 |
| 03/04/2020 | Transfer | Claire Boot Jan Expenses | Travel to a meeting at St David's Uniting Church, Pontypridd |
Travel | Train | General | £7.60 | £273.30 |
| Travel to a workshop at Trealaw Primary School, Tonypandy |
Travel | Train | Trivallis Fast Track Fund |
£7.60 | ||||
| Travel to workshops at Penrhys Primary School via Ystrad |
Travel | Train | Trivallis Fast Track Fund |
£9.20 | ||||
| Workshop materials | Education | Workshops | Trivallis Fast Track Fund |
£6.00 | ||||
| Claire Boot March Invoice | Website Development | Website | Design | Trivallis Community Investment Fund |
£90.00 | |||
| Workshop at Bryn Deri Primary School |
Education | Workshops | Trivallis Fast Track Fund |
£60.00 | ||||
| Workshop at Llantrisant Primary School |
Education | Workshops | General | £60.00 | ||||
| Claire Boot March Expenses |
Posting the footpath for the 'virtual pilgrimage' |
Administration | Postage | General | £14.80 | |||
| Travel to Bryn Deri Primary School |
Travel | Train | General | £4.20 | ||||
| Travel to Llantrisant Primary School |
Travel | Train | Trivallis Fast Track Fund |
£13.90 | ||||
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| Opening Balance | £10952.34 | |||||||
|---|---|---|---|---|---|---|---|---|
| 03/04/2020 | Transfer | Delwedd | Web Hosting | Website | Hosting | General | £119.40 | £119.40 |
| 11/05/2020 | Transfer | Claire Boot April Invoice | Website Development | Website | Design | Trivallis Community Investment Fund |
£240.00 | £240.00 |
| 11/06/2020 | Transfer | Claire Boot May Invoice | Website Development | Website | Design | Trivallis Community Investment Fund |
£180.00 | £180.00 |
| 01/07/2020 | Transfer | Beti George | Website Translation | Website | Design | Trivallis Community Investment Fund |
£850.00 | £850.00 |
| 01/07/2020 | Transfer | Claire Boot June Invoice | Website Development | Website | Design | Trivallis Community Investment Fund |
£135.00 | £135.00 |
| 13/08/2020 | Transfer | Claire Boot July Invoice | Website Development | Website | Design | Trivallis Community Investment Fund |
£120.00 | £120.00 |
| 12/09/2020 | Transfer | Claire Boot August Invoice | Website Development | Website | Design | Trivallis Community Investment Fund |
£75.00 | £75.00 |
| 03/12/2020 | Online Banking TFR | Zurich | Insurance | Administration | Insurance | General | £242.20 | £242.20 |
| Total Payments | £8069.48 | |||||||
| Net Receipts / Payments |
£847.73 | |||||||
| Closing Balance | £11800.07 | |||||||
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ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Charities Act 1993 Section 42(3), using the Receipts and Payments basis available to small charities.
FUND ACCOUNTING
Unrestricted Funds may be used by the project for any of its ordinary purposes.
Designated Funds represent unrestricted funds set aside by the project for specific designated purposes; they can be transferred back into general funds at the project’s decision.
Summary of Spend By Fund
| Unrestricted Fund Details Fund Name Opening Balance Paid In Transfers Paid Out Closing Balance General £1711.14 £1,687.21 -£358.80 £453.70 £2585.85 Total £1711.14 £1687.21 -£358.80 £453.70 £2585.85 |
Unrestricted Fund Details Fund Name Opening Balance Paid In Transfers Paid Out Closing Balance General £1711.14 £1,687.21 -£358.80 £453.70 £2585.85 Total £1711.14 £1687.21 -£358.80 £453.70 £2585.85 |
Unrestricted Fund Details Fund Name Opening Balance Paid In Transfers Paid Out Closing Balance General £1711.14 £1,687.21 -£358.80 £453.70 £2585.85 Total £1711.14 £1687.21 -£358.80 £453.70 £2585.85 |
Unrestricted Fund Details Fund Name Opening Balance Paid In Transfers Paid Out Closing Balance General £1711.14 £1,687.21 -£358.80 £453.70 £2585.85 Total £1711.14 £1687.21 -£358.80 £453.70 £2585.85 |
Unrestricted Fund Details Fund Name Opening Balance Paid In Transfers Paid Out Closing Balance General £1711.14 £1,687.21 -£358.80 £453.70 £2585.85 Total £1711.14 £1687.21 -£358.80 £453.70 £2585.85 |
Unrestricted Fund Details Fund Name Opening Balance Paid In Transfers Paid Out Closing Balance General £1711.14 £1,687.21 -£358.80 £453.70 £2585.85 Total £1711.14 £1687.21 -£358.80 £453.70 £2585.85 |
|---|---|---|---|---|---|
| Opening Balance | Paid In | Transfers |
Paid Out | Closing Balance |
|
| £1711.14 | £1,687.21 | -£358.80 | £453.70 | £2585.85 | |
| £1711.14 | £1687.21 | -£358.80 | £453.70 | £2585.85 |
| Designated Fund Details | Designated Fund Details | Designated Fund Details | Designated Fund Details | Designated Fund Details | Designated Fund Details |
|---|---|---|---|---|---|
| Fund Name | Opening Balance | Paid In | Transfers | Paid Out | Closing Balance |
| Pentyrch Community PCC | £100.00 | £0.00 | £0.00 | £100.00 | |
| Llantrisant Community Council | £0.00 | £0.00 | £0.00 | £0.00 | |
| Passport Stamps | £0.00 | £230.00 | £358.80 | £358.80 | £230.00 |
| Radyr & Morganstown | £0.00 | £0.00 | £0.00 | £0.00 | |
| Total | £100.00 | £230.00 | £358.80 | £358.80 | £330.00 |
Restricted Funds represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds.
Restricted Fund Details
| Fund Name | Purpose | Opening Balance | Paid In | Paid Out | Closing Balance |
|---|---|---|---|---|---|
| Rambler’s Holiday Trust | Waymarking | £5000.00 | £0.00 | £4500.50 | £499.50 |
| John Andrews Trust | Convert Styles to Gates |
£0.00 | £4000.00 | £0.00 | £4000.00 |
| Rambler’s Holiday Trust -Styles | Convert Styles to Gates |
£0.00 | £3000.00 | £0.00 | £3000.00 |
| Trivallis Fast Track Fund | Workshops in RCT | £1000.00 | £0.00 | £566.48 | £433.52 |
| Trivallis Community Investment Fund | Website Development | £3141.20 | £0.00 | £2,190.00 | £951.20 |
| Ty Cerdd | Music for Celebration | £0.00 | £0.00 | £0.00 | £0.00 |
| Total | £9141.20 | £7000.00 | £7256.98 | £8884.22 |
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