Glenfield Methodist Church Minutes of the Church Council Meeting held on Wednesday 17 January 2024, 7pm Present: Revd Helen Bell (Chairl. Jane Sowler (Secretary). Viv Asher. Alison Asher. Alison Blane. Mary Bothwell. Elizabeth Casely. Geoff Clarke. Liz Clarke. Trevor Davies. Tom Limb. Vivienne Limb. Peter Sowler. Linda York. Wally York Apologies: David Almey, Margaret Almey. Andy Cereseto, Celia Davis, Anne Fenton, Janet Mouland, David Postlethwaite (Circuit Steward) Not in attendance.. Donna Jobling Revd Helen Bell welcomed everyone to the meeting which opened with devotion5. Helen asked the meeting to stand to remember Yvonne Meadows and Alison Blane's father, john, who had died since our last meeting. l. Appolntments and make-up ol the Church Coun¢ll il As the largest membership in the circuit, our representation at Circuit meetinBs 15 not as great a5 It should be. Elizabeth Casely offered to attend as a representative from thi5 rneetinB. Jane agreed to ask those who had given apologie5 if they might be interested in attending Circuit meetings. ill Trevor Davies will be resigning as a steward at the Annual Church Meeting in April. Revd Helen will be Considering who to approach to fill this role. iiil Kathryn Devonport had resigned as Bookings Officer. Revd Helen and the Property Committee will be considering who to approach to fill this role. 2. Mlnutes of the prevlous meetlng The minutes frcm the meeting held on 2 October 2023 were appr¢)ved and signed. 3. Matters arlsin8 and other news Toddler Group leadership- Vicky and Claire, the two helpers, had not yet ¢ompleted the Methodist Church Safeguarding Foundation training. Revd Helen said there were training courses betoming available. il Property & Finance- black and yellow tape had been fixed onto the step from the church into the foyer for safety purposes, and a steward was on duty for funerals Jnd other'outside, events to highlight the step. lill The plaque to eommemorate Pearl Ives, which had been agreed at the 2023 Annual Church Meeting, had arrived and would be blessed at the service on 4 Febrtlary. This plaque will be put up in the concourse. Svl Two bible study groups had met during Advent, both with small numbers but 8ood discussions. vl The Nativity FÈstival hèd gone well but would perhaps havè benefitted from better publicity. The fact it was held the week following the Christmas Market meant some church members were not able to offer assistance. It was agreed that if the Christmas Tree Festival went ahead in December, it should be lèter in the month. vil Revd Helen confirmeil that the United Service at St Peterfs would be at loam, and would be a service of Holy Communion, with non-alcoholic wine available. Church Council members were concerned that a chalice only would be used, but it was explained that the wafer could be dipped into the wine of a separate ¢hali¢e so no cross-infection should occur. 4. Connemlon & DlstrSct Revd Helen reported that across the country, there was 3 shortage of ministers, especially in rural areas such as Lincolnshire and in Scotland. with some circuits only having one minister. Revd Helen Cameron would be finishing as Chair of District in May, to prepa￿ for the role of President in September. 5. Clrcult Steward's Report David Postlethwaite's report had been circulated prior to the meeting. il Revd Sydney-samuel Lake had been invited to be Circuit Superintendent and Minister for Glenfield and New Parks churches and he had accepted the invitation for September 2024. This will be ratified at the Methodist Conference in lune. ill Enderby Life Church was hoping to purchase Enderby Methodist Church. and Revd Helen and Liz Clarke were going to be meeting with representatives next week. iiil Justin Moulder is in discussion with the District to see if the Men'5 Shed at New Park5 qualified under the 'New Place for New People, project within the Circuit. iv) Work will be continued over the summer to prepare the manse on Triumph Road for Revd Lake. vl Revd Helen will be attending the Distrirt Disability Awareness workshop via Zoom in February, with the invitation open to anyone else who might like to attend. 6. Church Llfe il Pastoral Revd Helen was delighted to be able to make 4 new members at the service in January. ill Worship and Plan issues Due to a shortage of preachers, our church had been given 2 Local Arrangements on the next plan. Dutesfvr the Plan.. 28 March- Maundy Thursday- United Service at New Parks 29 March- Good Friday- Hot Cr055 Buns and coffee/tea served in the morning, with 3 Service at 12noon. 31 March, 10.15am- Easter Day- Revd Helen Bell 14 July- Revd Helen's leaving service iiil DSary Oates Saturday 13 April, 10am-2pm- Church Open Day Tuesday 23 April, 7pm- Annual Church Meeting iiil Church Groups Sundoy Club & Frlduy aub- the numbers at Friday Club have grown as some of our younger chlldren have become old enough to attend and have seitled in well. This is staffed by Justin and Annabel, Llnda, Wally and Cella with the time of fun an(J relaxation ending with a five-minute epilogue. Sunday Club continues with a group of 3-12 year olds who don't always attend each week, but Linda and Celia are diligent in providing a place where our youngsiers can go to learn durin8 our church services. They are grateful for the help that Annalie gives an(J to Theo for setting the room up each week. Mondoy Warm Spo¢e- This continues to be a good place for those on their own, or as couples to come along and chat with their often 'new-found' friends. The soup lunches have been greatly appreciated in our warm loun8e. Memory Café- This new group which meets once a month started in October, and between 14-23 people have attended. It has been so well received, and there is currently a waiting list to join. The café starts off with a short act of worship and then artivities such as singing, craft work, quizzes, games, chair exercises, word searches and colourin8 take place. Voltjnteers are usually on duty 2 out of 3 sessions. Thursdoy Fellowship- Alison Blane told the meeting that iheir fellowship was continuing to studv Thessalonians and it was of benefit to all who attended. Playgroup and Toddlers- Liz reported that while Playgroup were still struggling with numbers. there had been some further enquiries. She told the meeting that the staff were working well with the families on a pastoral basis. Toddler Group continued to bloom, with lots of children and adult5 enjoying the Friday sessions. They had enjoyed a Christmas nativity and visit from Santa in December. Saturday PrayerGroup- Alison said that while they were small in number, they prayed for individuals, our community and world-wide issues. Crafternoon- Linda and Liz had started an afternoon of craft making which met monthly, sharing a cup of tea too. To date they had supported thing5 Such 35 the Christmas Market with bulb planting, pickled onion labelling and Chri5tma5 decorations. iv) Discipleship Tom showed the copy of'Revive us Again,. by Leslie Newton which he and Revd Helen hoped to use for the Lent Study Groups. Tom had visited Knighton Free Church to meet with Leah Aldridge who was their liaison with schools, as Tom was interested in seeing if OUT church could have more connection with the schoo15 in the village. It was thought that people going into school to assist children with reading might be the way forward at thi5 time. vl Social and Fellowship Events Revd Helen offered to find a date for a Church Family Picnic in early summer. vil Mlsslon Opportunltles al Churche5 will be receivin8 copies of the Circuit Lent Booklet 2024, reflertions and prayer based on the daily reading5 at a small cost. bl FEAST IFriends Exploring and Sharing Together). Feast is a District initiative which seeks to develop friendship 8roup5 Wlth a common interest, e.g. walking, book club, but which intentionally involve5 faith- based conversations. We are always looking out for possible Broups to develop in this way. vill Churches Together Churches Together are hoping to or8anise a Pentecost Party. 7. Property and Flnance 51 Property al The Quinquennial inspection took place on 23 October and the report had been discussed at the recent Property and Finance meetin8. Viv Asher had submitted a short report to the meeting, thanking the three property stewards, Dave, Trevor and Wally for their continued hard work. bl Tom Limb confirmed he is still exploring the possibility of a covered area for bikes. cl Consideration was being given to the best way to create a memorial garden at the slde of the chapel. It was Suggested that a book of remembrance would be difficult to maintain in future years, and that either plaques or a website could be created, the latter linked to our church website with photographs, dates and words dedicated to those who had died. ill Treasurerfs report Geoff Clarke had submitted substantial accounts prior to the meeting. He reported that money had been budgeted for any building repairs or work following the Quinquènnial report, but there was not monev available for some of the projects that we mi8ht like to undertake, such as removal of the stage or a car parking space in the current garden area. He was grateful for the donations and grants that had been received over the year, and that generally, our finances were in a good position. Revd Helen once again thanked Geoff for his work on our behalf. 8. Safeguardlng il Revd Helen had a meeting arranged with Peter Sowler and Andy Cereseto with regard to organising safeguarding within our church. ill She reported that the Circuit Leadership Team were considering the possibility of employing a person to take on the Circuit Safeguarding Officer's role. iiil Revd Helen was pleased to report there We￿ no'live. safeguarding cases within our church fellowship. ivl Revd Helen and Viv Asher would be meeting to look at completing a Safeguarding Audit within our church buildings. 9. GDPR il The Circuit would be making February'GDPR' month. with the deadline for completion of papetwork the end of May. ill justice. Dignity and Solidarity IJDSI training- new dates were becoming available for face-to-face training. 10. Eco Church Linda and lane agreed to meet with Revd Helen to complete the application form to see if we could apply for the Bronze award. **CHURCH RECEIPTS AND PAYMENTS ACCOUNTS** # **THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS** ## **Glenfield Methodist Church** FOR THE YEAR ENDED 31 August 2023 **----- Start of picture text -----**
Leicester West Circuit Circuit no. 23/9
Registered Charity - Charity Registration number 1180910
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If not a registered charity **Her Majesty's Revenue and Customs Gift Aid number** (The HMRC number is equivalent to a registered charity number in terms of evidence of charitable status and may be used to give to donors or grant funders wishing to see evidence of the organisation's charitable status. Methodist charities in England and Wales that are not registered charities are excepted from registration under Statutory Instrument 2014 No.242) **----- Start of picture text -----**
Minister:
Rev'd Helen Bell
Church Stewards:
Vivienne Limb Trevor Davies
Alison Blane Mary Bothwell
Elizabeth Casely Alison Asher
Treasurer:
Geoff Clarke
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SFA 2022-2023 1 of 5 **Church** ## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **Glenfield Methodist Church** **----- Start of picture text -----**
Unrestricted Restricted Totals this Totals last
SECTION A Funds Funds year year
£ £ £ £
a1 RECEIPTS Note
a2 Offerings and Tax recovered 48,821 48,821 45,634
Bank and CFB interest and
a3 Investment income 2,125 2,125 159
a4 Lettings 11,867 11,867 10,613
a5 Other receipts 18,735 1,307 20,042 9,771
a6 TOTAL RECEIPTS 81,547 1,307 82,854 (a7) 66,178
SECTION B
b1 PAYMENTS
b2 Circuit Assessment or Share 44,148 44,148 43,663
b3 Donations 690 690 704
b4 Repairs and Maintenance 2,921 2,921 2,376
Utilities (Insurances, water
b5 charges, heating & lighting) 7,005 7,005 5,991
b6
b7 Other payments 20,030 813 20,843 11,273
b8 TOTAL PAYMENTS 74,793 813 75,606 (b9) 64,007
SECTION C
NET RECEIPTS/PAYMENTS
c1 FOR THE YEAR (a6-b8) 6,754 494 7,248 2,171
Total funds brought forward from
last year
c2 40,137 2,515 42,652 (c6) 40,481
c3 Sub total (c1+c2) 46,891 3,009 49,900 42,652
c4 Transfers and adjustments (c7)
c5 TOTAL FUNDS AT END OF YEAR (c3+c4) 46,891 3,009 49,900 (c8) 42,652 (c6)
SECTION D
FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS
d (these amounts are not to be included in total receipts/payments figures above) £ £
d1 Balance brought forward from last year
d2 Offerings/Gifts - received for external organisations 6,636 7,193
d3 Offerings/Gifts - passed to external organisations 6,636 7,193
d4 BALANCE STILL TO BE PAID (d1+d2-d3)
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2 of 5 SFA 2022-2023 Glenfield Methodist Church **Church** ## **SUMMARY OF CHURCH ACCOUNTS AND INTERNAL ORGANISATIONS REPORTING TO THE CHURCH COUNCIL** ## **SECTION E Please follow the Guidance Notes to complete this page** Summary of the Church accounts for the year ended 31 August 2023 and Internal Organisations reporting to the Church Council/Church Meeting. Note that the funds of an Internal Organisation would normally be Restricted funds unless it could be clearly shown that they could be used for any Methodist purpose. This section must be completed to arrive at the gross income and expenditure totals of the Church. If gross income exceeds the Accruals threshold, then the Accruals method of accounting AND A DIFFERENT FORM must be used to report the accounts (see Methodist website). Please refer to the guidance notes regarding transfers between the District and connected District Organisations. **----- Start of picture text -----**
INTERNAL Net Receipts/ Opening
ORGANISATIONS Receipts Payments Payments Adjustments balances Closing balances
e1 20-20 Project 69,329 268,077 (198,748) 228,912 30,164
e2 20-20 Reserve Fund 11,598 30,072 (18,474) (11,579) 30,052
e3 Playgroup 77,707 65,448 12,260 50,712 62,972
e4 Youth Worker 770 1,757 (987) 16,556 15,568
e5 Toddler Group 755 488 267 (250) 12 28
e6 Drama/Ladies Fellowship 63 (63) 40 1,719 1,696
e7 Girls Brigade 1,568 1,293 275 (286) 59 47
Sub total of Internal
e8 Organisations funds 161,728 367,199 (205,471) (12,075) 328,021 (e11) 110,475 (e12)
Church accounts (totals
brought forward from page
e9 2 - totals column) 82,854 (a7) 75,606 (b9) 7,248 (c7) 42,652 (c6) 49,900 (c8)
TOTAL CASH FUNDS HELD
e10 BY CHURCH 244,583 442,805 (198,223) (12,075) 370,673 (x) 160,375 (y)
Continue on a separate sheet TOTAL
if necessary and bring the TOTAL RECEIPTS
PAYMENTS
totals forward
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## **SECTION F** ## **STATEMENT OF ASSETS AND LIABILITIES** |f1
f2
f3
f4
f5
f6
f7
f8
f9
g1
g2
g3
g4
g5|**CHURCH - CASH FUNDS HELD at 31 August 2023**
**SECTION G**
**OTHER ASSETS and LIABILITIES**
Other Assets
Loan(s) - show amount outstanding at year end
**TOTAL CASH FUNDS HELD BY CHURCH**
Central Finance Board
Trustees for Methodist Church Purposes
Other funds
Other Liabilities
Total funds held by Internal Organisations (the
closing balance total from above) (e12)
Investments (include Endowments)
Bank Current Account
Bank Deposit Account
Land & Buildings (see notes re Insurance
value)
**SUB TOTAL - Church accounts**
Cash in hand|**OPENING**
**BALANCES**
119
6,412
36,097
23
**42,652**
(c6)
**328,021** (e11)
**370,673**
(x)
At
1 September 2022|**CLOSING**
**BALANCES**
16
5,186
44,674
24
**49,900**
(c8)
**110,475** (e12)
**160,375**
(y)
At
31 August 2023| |---|---|---|---| f4 Include only Funds held at the Central Finance Board - f5 Include only Funds held at Trustees for Methodist Church Purposes - g1 Include any other investments (not the cash element of TMCP trusts accounts this is included in line f5 3 of 5 SFA 2022-2023 Name ofchurch GLEdf)ÉLD....V)£f.F)C)D.l£T ,............ Declarations and Scrutiny I confirm that these Rec8iPt and Payment based accounts for the year to 31 August 2023 have been prepared from the records of the Church and that they include all funds under the control of the Chufch trustees. Signature of treasurer . Date... Name and address of tre89urer . Geoff Clarke 8 Faire Road, Glenfield, Leicester, LE3 8EA Presentstlon to the Church trustees I confirm that the annual report and accounts for the year ended 31 August 2023 We￿ presenled to the meeting of the Church trustees held on 0211012023.............-... Signature of the Chair of the meeting Name of the Chair of the meeting . Rev'd Helen Bell 0211012023 Independent Examiner's Report to the Trustees of the Glenfield Methodist Church Charity Number 1180910 Responsibillties and basis of report I report to the trustees on my examination of the accounts of the Glenfield Methodist Church for the year ended 31 August 2023 set out on pages 1 to 3. As the Church's tfustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Chanties Act 2011 I'the Acl'}. I report in respect of my examination of the Church's accounts carried out under section 145 of the Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charty Gommission under section 14515llb} of the Acl. delete or circle as appropriate sFA2o22-2￿23 4of5 Name of Church . Glenfield Methodist Church Independent Examiner's Statsment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below.) which give me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Act; or the accounts do not accord with the accounting records. I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I havelhave not. obtained independent verification of all investments with the Trustees for Methodist Church Purposes or held in other trusts, bank balan￿S and funds at the Central Finance Board of the Methodist Church which are individually in eX￿sS of £10,000 (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner . John Pickard Relevant professional qualification of independent examiner NIA Address 15 Oak Road, Littlethorpe, Let￿Ster, LE19 2HP Date delete or circle as appropriate SFA 2022-2023 5of5