**Glenfield Methodist Church** ## **Minutes of the Church Council Meeting held on Monday 10 October 2022, 7pm** **Present:** Revd Helen Bell (Chair), Jane Sowler (Secretary), David Almey, Margaret Almey, Viv Asher, Alison Blane, Elizabeth Casely, Andy Cereseto, Geoff Clarke, Liz Clarke, Trevor Davies, Celia Davis, Linda York, Wally York, David Postlethwaite (Circuit Steward). **Apologies:** Mary Bothwell, Norman Clayton, Donna Jobling, Tom Limb, Vivienne Limb, Janet Mouland. Revd Helen Bell welcomed everyone to the meeting and opened with prayer. Helen asked the meeting to remember Glynne Davies, who had died since our last meeting. ## **1. Minutes of the previous meeting** The minutes from the meeting held on 15 March 2022 were approved and signed. The minutes from the special Church Council held on 28 March 2022 were approved and signed. ## **2. Constitution of the meeting and Other Appointments** - i) Playgroup Chair and Treasurer to be added to the membership of the Church Council, and thus removed from ‘Other Appointments’. - ii) Trevor Davies was added to the list of Property Stewards on the Church Council. - iii) Mary Lee’s title is ‘Churches Together Children’s Worker’, not Messy Church. - iv) Peter Sowler added to Other Appointments as GDPR Champion for Glenfield Methodist Church. - v) Viv asked that the Drama Group entry be listed as ‘Glenfield Methodist Church Drama Group’. It was agreed that the list of Other Appointments be brought up to date at a future meeting. ## **3. Matters arising and other news** - i) Claire Sutcliffe started her training in September. - ii) Rob Bird is still On Note, sharing services with Fred Bell. Rob stepped down as a steward to concentrate on his preaching. - iii) God is at work in the village of Huncote, with more people attending the monthly Thursday night worship led by Revd Helen. They have musicians that attend then and on the other Thursdays in the month for fellowship. The Girls’ Brigade is also growing in number. - iv) It was acknowledged that Revd Helen had been added to the FaceBook Prayer Diary group. - v) The issue of providing a few copies of the notices each week would be raised at the next Steward’s meeting. - vi) Revd Helen was delighted to be able to inform the meeting that Alison Asher had offered to serve as a Church Steward. The meeting agreed this appointment unanimously. - vii) Revd Helen also informed the meeting that Peter Sowler had offered to be the ‘GDPR Champion’ for Glenfield. ## **4. News from Connexion and District** - i) A proposal was made at this year’s Conference to severely reduce the number of Districts, from 30 to 12. This proposal was Rejected by Conference but many Districts have already gone a long way towards merging, appointing temporary District Chair’s in some cases. Conversation and debate will continue to find a way forward towards inevitable reorganisation. Revd Helen asked for prayers as the changes are made, and for our District Chair, Revd Helen Cameron. ## **5. Circuit Steward’s Report** - i) David Postlethwaite’s report had been circulated prior to the meeting. He confirmed that the circuit would soon be receiving the profiles of ministers looking for new appointments, but it would be unlikely we would be considered in the first round. Again, prayers are needed for this important time in the life of our circuit, and also for Revd Judith Lincoln as she looks to move circuits. - ii) Enderby members will be holding a meeting to discuss the way forward for their church. Although their building is in good condition, and they have a successful external playgroup using the premises, they have not been able to meet their assessment. Huncote church is a Class of Enderby, and governance will have to be in place should Enderby cease to exist, with Glenfield or New Parks taking on the role. Revd Helen thanked David for his report. ## **6. Church Life** ## i) **Pastoral** Whilst there were no immediate pastoral concerns, Revd Helen was concerned that a meeting for Pastoral Visitors should be arranged as soon as possible. Andy Cereseto expressed his thanks to God for everyone who had supported him and Ella this past year. Revd Helen also thanked all those who work in the background on a Sunday, making coffee, etc. The meeting held a short time of prayer for all those who need our prayers and support at this time. ## ii) **Worship and Plan issues** Arrangements for December and January: - 18 December, morning – Nativity (LA – Sunday Club) - 18 December, evening – Carol service, led by Revd Helen Bell - 24 December, 4pm – Christingle, led by Alison Blane - 25 December, morning – Christmas Day AAW (New Parks, Huncote & Enderby folk invited to join us) - 1 January, morning – New Year’s Day AAW (New Parks, Huncote & Enderby folk invited to join us) - 8 January, morning – Covenant Service Revd Helen informed the meeting that Revd Joy Langford would lead a Circuit Zoom service on the morning of New Year’s Day for those unable to worship in person. The evening Circuit Zoom services will also continue over the winter months. ## iii) **Church Groups** - _**Sunday and Friday Clubs** –_ a small but regular group attend on a Sunday morning, using the hall and the new screen in the lounge on occasions. Annalie has become a great asset as a helper. Friday Club still attracts many of the teenagers that met pre-Pandemic. - It was agreed that the purchase of a television licence should be explored. - _**Prayer Group** –_ a small number meet regularly on a Saturday morning each week to pray for world concerns and those more local to our village and church. The prayer group meet on a Sunday once a month. - It was suggested that the Notices mention what is taking place each week in the church. - _**Playgroup & Toddlers**_ – whilst numbers are low this year, the hope is that once the building work is completed parents may realise that our Playgroup still takes place Playgroup now meets MondayThursday. Toddler Group, having moved to a Friday morning, has grown in numbers. - _**Thursday Fellowship** –_ a core group of members meet each week for prayer and bible study. - Revd Helen informed the meeting that she would be holding a face-to-face Advent Bible study group on a Monday afternoon at church. - _**Team Joshua meetings** -_ the last meeting in this series was due to be held, and then some decisions could made as to how we begin to open our building to our community. A strong message coming from the meetings already held is to provide a ‘Warm Space’ which will be coordinated within the village and St Peter’s. Whilst there will be safeguarding issues, it is important to offer our premises if we can to our community during this hard time of financial difficulty for many people. - _**Churches Together Children’s Work** –_ A Light Party would be held at St Peter’s Church Centre on 31 October, and a Family Advent service on 19 November. A Community Advent Calendar would be available. - _**Social and Fellowship events**_ – Revd Helen thanked Celia, Linda and Wally for their hard work providing a harvest supper, and to Alison Blane for organising the Beetle Drive. It is hoped the kitchen will be available for Sunday use in the next few weeks. - _**Mission Opportunities**_ – Tom Limb’s submission had been circulated prior to the meeting. He suggested that we consider supporting the Christian charity ‘Transforming Lives for Good’, which Andy Cereseto also commended. It was agreed this could be considered within our ‘Team Joshua’ discussion. Tom also suggested that a Church Away Day would be beneficial to our fellowship. The meeting decided that a Church At Home Day would be more appropriate as we open our refurbished spaces with a focussed day of fellowship planned. ## **7. Property and Finance** ## i) **Property** Revd Helen apologised that the Finance/Property Committee had not met prior to the Church Council meeting. It was agreed that it is important that the Committee should meet prior to every Church Council. The Property Stewards had completed the Annual Property Checklist and this was approved by the Church Council, with our thanks to the stewards. ## ii) **Treasurer’s report** Geoff Clarke presented the accounts, which had been circulated prior to the meeting. The overall picture of the accounts is encouraging, with over 10% of our income being donated to charitable causes. Phase 2 of the 20-20 Project retention money is still being held, and the treasurer was confident that the end figure of the project will be within the amount quoted. Geoff also hoped that the church would be in a position to pay off the circuit loan by August 2023, thus closing the project account. Playgroup numbers had dropped this year, meaning the balance on their account had reduced but they are still considered to be viable. The account administered by Viv Asher for the Drama Group remains static. The following proposals were made: i) To approve the accounts for 2021/22 ii) To approve the proposed budget for 2022/23. The proposals were unanimously approved. Geoff Clarke gave notice that he would retiring from the position of Treasurer by 31 August 2025, and asked Church Council permission to seek one or two assistants so that he could start sharing and devolving treasurer responsibilities over the next two years. Revd Helen thanked Geoff and said we owed him an enormous amount of gratitude for the work he has done. ## ii) **20-20 Vision Project** Liz Clarke reported that Phase 2 was almost completed. Linda and Celia would be providing guidelines for kitchen use. The chairs for the lounge and hall had been ordered, and five coffee tables would be ordered for the lounge. The doors from the hall to the concourse would be fitted during October half-term week. The foyer had been moved to Phase 3. A proposal was put to the Church Council that signage be made as follows: i) The wording ‘Glenfield Methodist Centre’, with the Methodist Orb above it, over the rebuilt porch on the hall side of the building; ii) The wording 'Glenfield Methodist Church Centre' engraved onto the glass door leading into the Concourse; iii) Engraved 'orbs' and circle manifestations on the glasswork to meet safety regulations. The meeting approved the proposals. Liz informed the meeting that the Opening Ceremony would take place on Saturday 18 March 2023, 3pm, but that prior to that, the village community would be invited to come into the building. The President and probably the Vice President of Conference will attend the Opening Ceremony on the Saturday, with invitations issued for this event. Revd Helen, Liz and Geoff Clarke and Andy Cereseto are being tasked with creating an invitation list for the Opening Ceremony, whilst on Sunday 19 March it will be very much a celebration for the whole church. Revd Helen thanked Liz for her report. ## **8. Safeguarding** ## i) **Safeguarding issues** Revd Helen reported that there were some safeguarding issues within the circuit and that a new safeguarding policy was in place and would be displayed in our church. The meeting approved the policy. Revd Helen was adamant that she be replaced as safeguarding officer as it was not a fitting position for her or our church to be in, and asked the meeting to prayerfully consider a replacement. The Advanced Circuit Training had been completed across the circuit by the due date. ## ii) **GDPR** Fred Bell had offered to administer the work that had to be completed by each church in the circuit, and slow progress was being made. Revd Helen informed the meeting that a new circuit GDPR administrator would need to be found for next year to assist the Circuit Administrator to fulfil the circuit’s responsibilities. ## iii) **Managing Trustees’ Privacy Notice** The secretary had distributed the privacy notice for Local Churches, Circuits and Districts within the Methodist Church in Great Britain, prior to the meeting. Members of the meeting were asked to read the document. ## **9. Date and time of next meeting** ## **Wednesday 11 January at 7pm** (in the lounge) Helen thanked everyone for attending. The meeting ended with prayer at 8.59pm. **Signed (Chair): ____________________________________** **Date: __________________________** **CHURCH RECEIPTS AND PAYMENTS ACCOUNTS** # **THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS** **----- Start of picture text -----**
Glenfield Methodist Church
FOR THE YEAR ENDED
31 August 2022
Leicester West Circuit Circuit no. 23/9
Registered Charity - Charity Registration number 1180910
**----- End of picture text -----**
If not a registered charity **Her Majesty's Revenue and Customs Gift Aid number** (The HMRC number is equivalent to a registered charity number in terms of evidence of charitable status and may be used to give to donors or grant funders wishing to see evidence of the organisation's charitable status. Methodist charities in England and Wales that are not registered charities are excepted from registration under Statutory Instrument 2014 No.242) **----- Start of picture text -----**
Minister:
Revd Helen Bell
Church Stewards:
Vivienne Limb Trevor Davies
Alison Blane Mary Bothwell
Elizabeth Caseley
Treasurer:
Geoff Clarke
**----- End of picture text -----**
Church R and P 2015.xls 1 of 5 **Church** ## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022** ## **Glenfield Methodist** **----- Start of picture text -----**
Unrestricted Restricted Totals this Totals last
SECTION A Funds Funds year year
£ £ £ £
a1 RECEIPTS Note
a2 Offerings and Tax recovered 45,634 45,634 43,278
Bank and CFB interest and
a3 Investment income 159 159 47
a4 Lettings 10,613 10,613 6,835
a5 Other receipts 8,981 790 9,771 23,363
a6 TOTAL RECEIPTS 65,388 790 66,178 (a7) 73,524
SECTION B
b1 PAYMENTS
b2 Circuit Assessment or Share 43,663 43,663 42,170
b3 Donations 704 704 676
b4 Repairs and Maintenance 2,376 2,376 1,652
Utilities (Insurances, water
b5 charges, heating & lighting) 5,991 5,991 5,040
b6
b7 Other payments 10,777 497 11,273 120,360
b8 TOTAL PAYMENTS 63,511 497 64,007 (b9) 169,897
SECTION C
NET RECEIPTS/PAYMENTS
c1 FOR THE YEAR (a6-b8) 1,877 294 2,171 (96,373)
Total funds brought forward from
last year
c2 38,260 2,222 40,481 (c6) 136,855
c3 Sub total (c1+c2) 40,137 2,515 42,652 40,481
c4 Transfers and adjustments (c7)
c5 TOTAL FUNDS AT END OF YEAR (c3+c4) 40,137 2,515 42,652 (c8) 40,481 (c6)
SECTION D
FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS
d (these amounts are not to be included in total receipts/payments figures above) £ £
d1 Balance brought forward from last year
d2 Offerings/Gifts - received for external organisations 7,193 5,892
d3 Offerings/Gifts - passed to external organisations 7,193 5,892
d4 BALANCE STILL TO BE PAID (d1+d2-d3)
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2 of 5 Church R and P 2015.xls Glenfield Methodist **Church** ## **SUMMARY OF CHURCH ACCOUNTS AND INTERNAL ORGANISATIONS REPORTING TO THE CHURCH COUNCIL** **SECTION E Please follow the Guidance Notes to complete this page** Summary of the Church accounts for the year ended 31 August 2022 and Internal Organisations reporting to the Church Council/Church Meeting. Note that the funds of an Internal Organisation would normally be Restricted funds unless it could be clearly shown that they could be used for any Methodist purpose. This section must be completed to arrive at the gross income and expenditure totals of the Church. If gross income exceeds the Accruals threshold, then the Accruals method of accounting AND A DIFFERENT FORM must be used to report the accounts (see Methodist website). Please refer to the guidance notes regarding transfers between the District and connected District Organisations. **----- Start of picture text -----**
INTERNAL Net Receipts/ Opening
ORGANISATIONS Receipts Payments Payments Adjustments balances Closing balances
e1 20-20 Project 332,438 424,987 (92,549) 321,460 228,911
e2 20-20 Reserve Fund 30,052 30,052 30,052
e3 Playgroup 54,255 65,800 (11,545) 62,257 50,712
e4 Youth Worker 70 1,385 (1,315) 17,870 16,555
e5 Toddler Group 450 400 50 (40) 2 12
e6 Girls Brigade 1,143 865 278 (254) 35 59
e7 Drama/Ladies Fellowship 1,719 1,719
Sub total of Internal
e8 Organisations funds 418,407 493,437 (75,030) (294) 403,343 (e11) 328,020 (e12)
Church accounts (totals
brought forward from page
e9 2 - totals column) 66,178 (a7) 64,007 (b9) 2,171 (c7) 40,481 (c6) 42,652 (c8)
TOTAL CASH FUNDS HELD
e10 BY CHURCH 484,585 557,444 (72,859) (294) 443,824 (x) 370,672 (y)
Continue on a separate sheet TOTAL
if necessary and bring the TOTAL RECEIPTS
PAYMENTS
totals forward
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## **SECTION F** ## **STATEMENT OF ASSETS AND LIABILITIES** |f1
f2
f3
f4
f5
f6
f7
f8
f9
g1
g2
g3
g4
g5|**CHURCH - CASH FUNDS HELD at 31 August 2022**
**SECTION G**
**OTHER ASSETS and LIABILITIES**
Other Assets
Central Finance Board
Trustees for Methodist Church Purposes
Other funds
Other Liabilities
Total funds held by Internal Organisations (the closing
balance total from above) (e12)
Investments (include Endowments)
Bank Deposit Account
Land & Buildings (see notes re Insurance value)
**SUB TOTAL - Church accounts**
Loan(s) - show amount outstanding at year end
**TOTAL CASH FUNDS HELD BY CHURCH**
Cash in hand
Bank Current Account|**OPENING**
**BALANCES**
34
13,691
26,738
18
**40,481**
(c6)
**403,343** (e11)
**443,824**
(x)
At
1 September 2021|**CLOSING**
**BALANCES**
119
6,412
36,097
23
**42,652**
(c8)
**328,020** (e12)
**370,672**
(y)
At
31 August 2022| |---|---|---|---| f4 Include only Funds held at the Central Finance Board f5 Include only Funds held at Trustees for Methodist Church Purposes g1 Include any other investments (not the cash element of TMCP trusts accounts this is included in line f5 3 of 5 2015 Church R and P.xls Name ol Church . Gl•nfl•ld M•thodlit ChuKh Declarations and Scrutiny I confirni that Ih85ts Receipt 8ntJ Payment based accounts for the year to 31 August 2022 have been prepared from the re¢ord8 of Iha Church and that they includo all lund8 und8f the control of the Church Iru51ees. Signature ol Irea5Urtr............ Date... Name and addre89 ol tre88urer ..... G•Dff Cl•rke 8 Faire Road, Glgnfiekj, Lelce$t8r, LE3 8EA Pre•gntatlon to th• Church tru•tee• I confirrn that the annual report and a￿Ount$ for the year ended 31 Augu812022 werelwlll be. pr8senl8d lo the rn8eling ol the Church Iru51888 held on 1011012022 Slgnalur8 of the Chair ol th8 rn8etin9 .,Fw.d.ILdlkn,F14&L.................... . Narne of Ihe Chair of the meglin9 Rev Helen 8ell.......,.......... Dale 1011012022. Ind&pendent Examlnèr'8 Report to the Trustee8 of thb Glonfleld Mothodl8t Church Charity Nurnber 1180910 R8spon8lbllltlfrs and bas18 of report I report lo the trustees on my examination of the accounts of the Glenfield Methodist Church for the year ended 31 August 2022 set out on pages P1 to P3. As the Church's trustees, you are sponsible for the preparation gf the account8 in accordance with the requirement5 of the Chaiilies Act 2011 Ilhe Acl'l. I016(hL￿nft1rdP.X1l Name of Church .........G1eTrf￿ld Meth¢xlist Churth Indo￿nd•nt Examln•r'8 Stst•m•nt I have cornpleled my examination. l ¢onfinn that no material matters have Come to my attention in connection with th8 exatnination (other than that disclosed below'l which give rne cause lo believe ihal in, any rnateri81 r8spect'. the 8ecounting rocords ￿Pre not kept in accordance wth section 130 of th8 Act.. or the accounts do not accord with the 8¢counting records. I have no concems And have com¥ a¢ro$$ no other rnatters in connection wth thè exarninatitsn to which attantion 8hould ba dravm in this r&port in order to enable a proper und•rstanding of the ccounls lo be reached I h&velh8v& not. oblainad independent ¥•rifI￿li9n of ell investments with Ihe Trustees for Methodi81 Church Purposes or held in other trusts. b8nk balan(es and funds 8t the Central Finance Board of the Mathodisl Churth which are individually in excass of £10,000 Iten thousand pounds) at the balanc& sheet datè. Signaturo ol independ•nt èxaminer Narno 01 indep8nd•nt examiner ..Mr John Plckard Ralèv8nl PToleB8ional qualifica￿.On ol independèni ¢xarniner .NIA Name of rim) Iwhere 8pproprfatel Address . 15 Oak Road, Littleth0￿, Leieester Post Code LE19 2HP Date 11. delete or clrcle &$ appropriate 201&￿t￿RI￿P* Sof5