**Glenfield Methodist Church** ## **Minutes of the Church Council Meeting held on Monday 4 October 2021, 7pm** **Present:** Revd Helen Bell (Chair), Jane Sowler (Secretary), David Almey, Margaret Almey, Viv Asher, Rob Bird, Alison Blane, Elizabeth Casely, Andy Cereseto, Geoff Clarke, Liz Clarke, Trevor Davies, Celia Davis, Tom Limb, Vivienne Limb, Janet Mouland, Linda York, Wally York David Postlethwaite (Circuit Steward); Mary Squires (Observer) **Apologies:** Mary Bothwell, Norman Clayton, Donna Jobling, Judith Mead Revd Helen Bell welcomed everyone to the meeting and opened with prayer. Helen asked the meeting to remember Jean Smith who was on our community role, who had died since our last meeting. **1. Minutes of the previous meeting** The minutes from the meeting held on 14 June 2021 were approved and signed. The minutes from the special Church Council held on 5 August 2021 were approved and signed. ## **2. Matters arising** - _i)_ _**Booking Secretary**_ Andrea Bird had agreed to continue in the role. - _ii)_ _**Kitchen at the Manse**_ Helen expressed her appreciation and thanks to members at Glenfield and across the circuit for the work done. _iii)_ _**Drama Group**_ The equipment had all been removed and the drama group would just be using the hall for rehearsals in the future. _iv)_ _**Manse garden**_ Sunday Club picnic and the Open House had both taken place in August as planned. ## **3. News from Connexion and District** i) **Standing Orders** - some changes had been made to the Standing Orders; one such change was a church should have at least 12 members to be viable. ii) **God in Love Unites Us** - all our relationships as well as same sex marriage was discussed at Conference, and in due course each church will have to decide whether to allow same sex marriages to take place. Each presbyter will also have to make their own decision. Each church will have to vote on the Conference decision and a special meeting for this purpose will most likely be called in the new year. ## **4. Circuit Steward’s Report** - David Postlethwaite reported that the leaving and welcome services had taken place as planned in July and August. - Work had been done on the three manses. As the circuit now only has three ministers, some of the Superintendent’s responsibilities had been shared with the other staff members. - David confirmed the appointments of the Circuit Administrator and Mission Enabler. - He reported changes to the preaching plan following GDPR guidelines. - A grant had been received by Linking Lives at New Parks which would enable them to continue until December, when more funding would be needed. - New Parks church now housed the local food bank. ## **5. Church Life** ## **i) Pastoral** Mary Bothwell had sent a short report, explaining that the lack of face-to-face meetings due to Covid made staying connected with pastoral visitors difficult, and with visiting members and friends too. Mary asked for help with the record keeping side of her role. Revd Helen agreed that a pastoral meeting should be arranged. ## **ii) Worship and Plan issues** - The live streaming was happening each week, and more people were beginning to attend some services. - The meeting was informed that some Local Preachers are not willing to be live streamed. - It was agreed that the risk assessment for services should be reviewed. - The following dates had been arranged for the plan: 2021 19 December, morning – Nativity (Sunday Club) 19 December, evening – Carols (Revd Helen Bell) 24 December, 4pm – Christingle Service (Alison Blane) 25 December, 10.15am – Christmas Day service (Revd Helen Bell) _No services on 26 December, Boxing Day_ 2022 - 2 January – Local Arrangement - 9 January – Covenant Service (Revd Helen Bell) - 6 March – Communion Service Revd Pam Bolas It was agreed that the 20-20 Vision Project ‘completion’ service would probably take place in October 2022, when the Revd Helen Cameron would be invited to attend. ## **iii) Update from the Stewards** Vivienne Limb reported that the recent Local Arrangements had all been organised by Alison Blane and had all been varied and well received. Trevor Davies was thanked for organising the refreshments after each morning service. Once the work on the 20-20 project begins again in mid-October, drinks would be served to seats, and the vestry entrance will be used once again for arrivals and departures. A church family picnic in church had been arranged for 7 November. Vivienne hoped to share the draft of a new church logo which was being designed. Revd Helen thanked the steward’s team for all their work and support. Rob Bird informed the meeting that he felt called to preach and would be asking for a Note to Preach from the next Local Preachers Meeting, which was warmly received. ## **iv) Church Groups** Toddler Group had restarted in September, and Sunday Club had held a picnic in the manse garden in August, followed by one session with 5 of our 13+ group. Friday Club had met, and Girls’ Brigade had 10 children on their books. More leaders and helpers are needed for our young peoples’ work. Bible study, Prayer groups, Fellowship group and Playgroup have all been meeting. Saturday prayers will be returning to church and will use the Library. ## **vi) Discipleship** Tom advertised the new collection of books in the Library. He had held discussion with Justin Moulder and Michael Wadsworth to talk about New Places, New People (different ways to ‘be church’). A new study group was to be held in October, and Tom was interested in setting up prayer cells and house groups, and an Away Day in 2022. ## **vii) Newsletter** Revd Helen thanked Wally York for his work in producing such an interesting newsletter each month. ## **6. Finance** ## **i) Treasurer’s report** Geoff Clarke presented the accounts, and reported that they were in a healthy state, but that with the assessment increasing our offerings would also need to increase. Geoff suggested that everyone should be encouraged to increase their gifts by 5% each year. He reported that if we had to have a loan for Phase 3 of the 20-20 Vision Project we might need to use some of our reserves to pay off that loan. A shortfall of £152,000 in order to complete Phase 3 was reported. Andy Cereseto and Andy Jobling were pursuing further grants. Geoff requested that the Finance Committee and the Steering Group should meet in December to assess the situation ready to put a proposal to the Church Council. Geoff was pleased to report that the church’s charitable giving over the past year was over 10% of our church income. The following proposals were voted on and carried: a) To approve the accounts for 2020/21 b) To approve the proposed budget for 2021/22 c) To decide on how to proceed with Phase 3 – defer decision to December 2021 Revd Helen thanked Geoff once again for the hours of work he puts into the role of treasurer. ## **ii) 20-20 Vision Project** Liz Clarke reported that the complete scheme would now cost in the region of £1 million. She was delighted to report £98,000 had been contributed in the past weeks. If the decision is made to continue with Phase 3 in December, it is likely that a loan of £50,000 maximum would be taken, and to that end we would need £100,000 in grants or gifts. A pre-start meeting would be taking place on 6 October and if the contract was signed, the Phase 2 work would start later in October. The locks would be changed again so that only authorised people could gain entrance to the parts of the building where work would be taking place. A new pedestrian entrance would be marked out to guide people to the vestry door, while outside groups will use the entrance (past the cellar) off Station Road. During half term contractors will be in to remove asbestos in the cellar off the current kitchen. As this is hazardous waste, no one will have access to the building. Liz informed the meeting that Phase 2 would probably take around 5½ months to complete, and if Phase 3 was to go ahead, that would be a further 3½ months, taking the project to a June/July completion date. In this period the whole church needs to begin to see how the ‘vision’ can be realised, and a meeting Liz had held with the District Mission Enabler had been very encouraging. Revd Helen thanked all the members of the Steering Group for their dedication to this project. ## **7. Safeguarding, Circuit Social Media policy and Data Protection issues** Celia Davis presented her report to the meeting. It was agreed that the list of names presented should be updated, and that the names of those who needed to do the foundation or other course online should be checked. Celia reported that the Drama Group would follow Methodist rules on safeguarding but would provide their own DBS forms. She agreed to make sure that Andrea Bird (Bookings) had the correct information as regards safeguarding and outside bookings. Celia informed the meeting that all members of the church were responsible for health and safety issues. The safeguarding policies were signed by Revd Helen Bell and would be kept in the vestry whilst the building work was taking place. Celia informed the meeting that she wished to tender her resignation having served for the past 7 years as Safeguarding Officer. Revd Helen thanked Celia for her report, and for her work over the past years. Revd Helen reminded the meeting that prayers were needed for children’s work leaders and for a new safeguarding officer. Revd Helen informed the meeting that changes would be made to the plan, the website and other areas where personal information was stored due to the Social Media policy. ## **8. Date and time of next meeting(s)** **Monday 20 December 2021 at 7pm** (a special meeting to receive and vote on the 20-20 Vision Project Phase 3 proposal) **Tuesday 15 March 2022 at 7pm** (in the church) Helen thanked everyone for attending. The meeting ended with prayer at 8.50pm. **Signed (Chair): ____________________________________ Date: __________________________** **RECEIPTS AND PA AC** ## **THE METHODIST CHURCH** # **STANDARD FORM OF ACCOUNTS** ## **Glenfield Methodist** ## FOR THE YEAR ENDED 31 August 2021 **----- Start of picture text -----**
Leicester West Circuit Circuit no 23
Registered Charity - Charity Registration number 118
If not a registered charity Her Majesty's Revenue and
Customs Gift Aid number
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(The HMRC number is equivalent to a registered charity number in terms of evidence of charitab and may be used to give to donors or grant funders wishing to see evidence of the organisation' charitable status. Methodist charities in England and Wales that are not registered charities are from registration under Statutory Instrument 2014 No.242) Minister: **----- Start of picture text -----**
Rev Helen Bell
Church Stewards:
Vivienne Limb Trevor Davies
Alison Blane Mary Squires
Treasurer:
Geoff Clarke
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Church R and P 2015.xls 1 of 5 ## **CHURCH AYMENTS CCOUNTS** ## **Church** **3/9** 0910 ble status s excepted Church R and P 2015.xls 1 of 5 **Church** ## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021** ## **Glenfield Methodist** **----- Start of picture text -----**
Unrestricted Restricted Totals this Totals last
SECTION A Funds Funds year year
£ £ £ £
a1 RECEIPTS Note
a2 Offerings and Tax recovered 43,278 43,278 41,266
Bank and CFB interest and
a3 Investment income 47 47 701
a4 Lettings 6,835 6,835 10,415
a5 Other receipts 22,509 855 23,363 113,595
a6 TOTAL RECEIPTS 72,669 855 73,524 (a7) 165,977
SECTION B
b1 PAYMENTS
b2 Circuit Assessment or Share 42,170 42,170 40,980
b3 Donations 676 676 885
b4 Repairs and Maintenance 1,652 1,652 1,788
Utilities (Insurances, water
b5 charges, heating & lighting) 5,040 5,040 8,011
b6 0 0
b7 Other payments 119,896 464 120,360 37,439
b8 [TOTAL PAYMENTS ] 169,434 464 169,897 (b9) 89,103
SECTION C
NET RECEIPTS/PAYMENTS FOR
c1 THE YEAR (a6-b8) (96,764) 391 (96,373) 76,874
Total funds brought forward from
last year
c2 135,024 1,831 136,855 (c6) 59,981
c3 Sub total (c1+c2) 38,260 2,222 40,481 136,855
c4 Transfers and adjustments 0 (c7)
c5 [TOTAL FUNDS AT END OF YEAR ] (c3+c4) 38,260 2,222 40,481 (c8) 136,855 (c6)
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SECTION D
FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS
d (these amounts are not to be included in total receipts/payments figures £ £
above)
d1 Balance brought forward from last year 0
d2 Offerings/Gifts - received for external organisations 5,892 4,568
d3 Offerings/Gifts - passed to external organisations 5,892 4,568
d4 BALANCE STILL TO BE PAID (d1+d2-d3) 0 0
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Church R and P 2015.xls 2 of 5 Glenfield Methodist **Church** ## **SUMMARY OF CHURCH ACCOUNTS AND INTERNAL ORGANISATIONS REPORTING TO THE CHURCH COUNCIL** ## **SECTION E** ## **Please follow the Guidance Notes to complete this page** Summary of the Church accounts for the year ended 31 August 2021 and Internal Organisations reporting to the Church Council/Church Meeting. Note that the funds of an Internal Organisation would normally be Restricted funds unless it could be clearly shown that they could be used for any Methodist purpose. This section must be completed to arrive at the gross income and expenditure totals of the Church. If gross income exceeds the Accruals threshold, then the Accruals method of accounting AND A DIFFERENT FORM must be used to report the accounts (see Methodist website). Please refer to the guidance notes regarding transfers between the District and connected District Organisations. **----- Start of picture text -----**
Net Receipts/ Opening
INTERNAL ORGANISATIONS Receipts Payments Payments Adjustments balances Closing balances
e1 20-20 Project 212,537 94,779 117,758 203,702 321,460
e2 Playgroup 74,244 73,002 1,242 61,015 62,257
e3 Youth Worker 26 1,365 (1,339) 19,209 17,870
e4 Drama Group 320 2,420 (2,100) 3,796 1,696
e5 Ladies Fellowship 0 130 (130) 75 78 23
e6 Girls Brigade 529 438 91 (506) 450 35
e7 Toddler Group 40 (40) 40 2 2
Sub total of Internal
e8 Organisations funds 287,656 172,174 115,482 (391) 288,252 (e11) 403,343 (e12)
Church accounts (totals
brought forward from page
e9 2 - totals column) 73,524 (a7) 169,897 (b9) (96,373) (c7) 136,855 (c6) 40,481 (c8)
TOTAL CASH FUNDS HELD
e10 BY CHURCH 361,180 342,072 19,108 (391) 425,107 (x) 443,824 (y)
Continue on a separate sheet TOTAL
if necessary and bring the TOTAL RECEIPTS PAYMENTS
totals forward
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## **SECTION F** ## **STATEMENT OF ASSETS AND LIABILITIES** **----- Start of picture text -----**
OPENING CLOSING
CHURCH - CASH FUNDS HELD at 31 August 2021 BALANCES BALANCES
f1 Cash in hand 28 34
f2 Bank Current Account 12,164 13,691
f3 Bank Deposit Account
f4 Central Finance Board 30,500 26,738
f5 Trustees for Methodist Church Purposes 94,163 18
f6 Other funds
f7 SUB TOTAL - Church accounts 136,855 (c6) 40,481 (c8)
Total funds held by Internal Organisations (the closing
f8 balance total from above) (e12) 288,252 (e11) 403,343 (e12)
f9 TOTAL CASH FUNDS HELD BY CHURCH 425,107 (x) 443,824 (y)
SECTION G At At
1 September 2020 31 August 2021
OTHER ASSETS and LIABILITIES
g1 Investments (include Endowments)
g2 Land & Buildings (see notes re Insurance value)
g3 Other Assets
g4 Loan(s) - show amount outstanding at year end
g5 Other Liabilities
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f4 Include only Funds held at the Central Finance Board f5 Include only Funds held at Trustees for Methodist Church Purposes g1 Include any other investments (not the cash element of TMCP trusts accounts this is included in line f5 3 of 5 2015 Church R and P.xls Name of Church …………………………………………………………… No……….. ## **Declarations and Scrutiny** I confirm that these Receipt and Payment based accounts for the year to 31 August 20 prepared from the records of the Church and that they include all funds under the con trustees. Signature of treasurer ……………………………………………………… Date…………………… Name and address of treasurer ………………………………………………………………………… …………………………………………………………………………………. Post Code……………… ## **Presentation to the Church trustees** I confirm that the annual report and accounts for the year ended 31 August 2021 were presented to the meeting of the Church trustees held on …………….. Signature of the Chair of the meeting ……………………………………………………………… Name of the Chair of the meeting …………………………………………… Date ……………… ## **Independent Examiner’s Report to the Trustees of** **……………………..……………………..Church** ## **Charity Number …………..** ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the ………………………… the year ended 31 August 2021 set out on pages … to …. As the Church’s trustees, y for the preparation of the accounts in accordance with the requirements of the Chariti Act’). 2015 church R and P.xls 4 of 5 I report in respect of my examination of the Church’s accounts carried out under secti and, in carrying out my examination, I have followed all the applicable Directions give Commission under section 145(5)(b) of the Act. - delete or circle as appropriate 2015 church R and P.xls 4 of 5 021 have been ntrol of the Church ….. …. e/will be* ……… ……… ## **the** ………. Church for you are responsible ies Act 2011 (‘the 2015 church R and P.xls 4 of 5 on 145 of the Act en by the Charity 2015 church R and P.xls 4 of 5 Name of Church: ## Glenfield Methodist Church ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to m connection with the examination (other than that disclosed below*) which give me ca in, any material respect: - the accounting records were not kept in accordance with section 130 of the Ac - the accounts do not accord with the accounting records. - [the [the I have no concerns and have come across no other matters in connection with the exa attention should be drawn in this report in order to enable a proper understanding of t reached. I have/have not* obtained independent verification of all investments with the Trustee Church Purposes or held in other trusts, bank balances and funds at the Central Finan Methodist Church which are individually in excess of £10,000 (ten thousand pounds) a sheet date. Signature of independent examiner ………………………………………………………………… Name of independent exami John Pickard Relevant professional qualification of independent examiner ………………………………… Name of firm (where appropriate) …………………………………………………………………… Address …………………………………………………………………………………………………… ……………………………………………………………………………….. Post Code ……………… Date ………………………………………… - delete or circle as appropriate 2015 church R and P.xls 5 of 5 Sep-20 2015 church R and P.xls 5of5 my attention in use to believe that ct; or amination to which the accounts to be es for Methodist ce Board of the at the balance …. ……… …… 2015 church R and P.xls 5 of 5 Name of Church . C. LEr4F )ELO HEfHooi£f C.HULLH 1).6.091 Declarations and Scrutiny I confirm that these Receipt and Payment based accounts for the year to 31 August 2021 have been prepared from the records of the Church and that they include all funds under the control of the Church trustees. Signature of treasurer . GEoF.F....CLA2kE, Name and address of treasurer ... %.. FA.IRE...P.e)AO, GLF.H.f leLf)... LCILCST.C.(I................. Lb3.. esq Post Code.. Presentation to the Church trustees I confirm that the annual report and accounts for the year ended 31 August 2021 were/*" presented to the meeting of the Church trustees held on ..Z¥.-. .1 c) -11 Signature of the Chair of the meeting U..kni................................................................ Name of the Chair of the meeting REV ..H.DLF.Tr! ..6.ELL Date . .4.-..]0-11. Independent Examiner's Report to the Trustees of the G LE.￿..F.1E.LQ.....ffl￿￿C5￿.ts.T ,.i.i.£.o..? l O ..Church Responsibilities and basis of report I report to the trustees on my examination of the accounts of the Church for the year ended 31 August 2021 set out on pages . to As the Church's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). 2015 church R and P.xls 4of5 Name of Church . I l.%.0g)0 Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below.) which give me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Act; or the accounts do not accord with the accounting records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. I havelhave not" obtained independent verification of all investments with the Trustees for Methodist Church Purposes or held in other trusts, bank balances and funds at the Central Finance Board of the Methodist Church which are individually in excess of £10,000 (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner Relevant professional qualification of independent examiner Name of firm (where appropriate) (Xi< LI-- Address LnlC4Cs I Post Code Date delete or circle as appropriate September 2021 515